Submitted form acknowledgment email include PDF

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    jorein
    Asked on March 13, 2012 at 02:49 PM

    Hi all,

    I notice when I go to "My Forms" and select "submissions" that there is a really nice looking formatted pdf that contains all of the information submitted to the form.  Is it possible to have this pdf submission form sent via the email alert response that is generated instead of the standard auto generated email template?  

    I think the sumission PDF has a nicer look and i'd like to see that instead of the "not as pretty" tabular format of the default email submission notification template. 

    Thank you!

    John

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    gori-mathew
    Answered on March 13, 2012 at 03:39 PM

    Hello;

    You can get a PDF of any submission to a form by going to the Submissions page of the form and clicking the; https://cms.jotform.com/uploads/image_upload/image_upload/global/2253_submissions_GetPDF.png.

    To see the Submissions page of a form, login to your account and click My Forms. Click the form and then the Submissions button at the top of the form builder.

    Lets us know if you were assisted.

    Thanks.

    Mathew

  • Profile Image
    jorein
    Answered on March 13, 2012 at 03:45 PM

    Matthew,

    Thanks for the response.  I realize I can get the pdf form by logging into the jotform site and clicking Submissions button.  What I am hoping for is to have the pdf included in the email that gets submitted to me when someone submits the form.  The formatting of the PDF is much better than what I can get from the email template. Also this would eliminate the step of me having to log in to jotform to view the submissions page.

    Since this pdf is created automatically when someone makes a submission seems to me like it should be able to be attached to an email.  Much easier for me to manage with the format of the pdf.  You can see the distinction between the pdf and the email response template in the image that I sent to the thread.

    Make sense?

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    Goldo
    Answered on March 13, 2012 at 04:06 PM

    You can only provide the link to it, not attach the file itself in the email. This is because currently we do not allow files to be attached on form notification emails.

    Copy and paste this link to your form notification email to generate a pdf link for the submission:

    http://www.jotform.com/pdf-submission/{id}

    Screen: http://bit.ly/y0cQIw

    As alternative, you can integrate your form to Dropbox so you can receive the pdf file directly to your Dropbox account (and your computer, if you have Dropbox installed).

  • Profile Image
    jorein
    Answered on March 13, 2012 at 04:34 PM

    Goldo,

    Thank you for the response.  Actually it's not so much that I need the PDF attached to the form submission email. My preference would be to duplicate the formating that is displayed in the PDF as it is much nicer than what is available in the email template.  The PDF looks like my form, integrates elements of my form, looks organized and seems to have all the information I need by default.  It would be very nice if this formatting could be offered as a default template for the email submission.  Is that possible?

    --John

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    Goldo
    Answered on March 13, 2012 at 04:39 PM

    It is very much possible John. I'll bring it up to our developers and see what they can do about it.

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    jorein
    Answered on March 13, 2012 at 06:55 PM

    Goldo,

    Thank you for the response.  Yes, someone must have already figured out how to get that nice formattting that is used in the PDF that you all generate.  If I could get the html that drives that formatting, I could then just pop it into my notification email template.

    How do we close the loop on this.  Will you follow-up with me or do I need to make a request in some other way?

    Regards,

    John

  • Profile Image
    fxr
    Answered on March 13, 2012 at 07:21 PM

    @John, the issue has been opened as possible feature request for consideration by our developers.

    Our developers are extremely busy and get 100s of feature requests a month, they just cant implement them all in a timely manner. I hope you can try to understand that some issues/features will have to be priotized over others. 

  • Profile Image
    jorein
    Answered on March 13, 2012 at 07:37 PM

    FXR,

    I get it.  Maybe I'm oversimplifying but doesn't the code to render the pdf format already exist?  Wouldn't it's just be a matter of sharing the html that gets generated and then I could plop that into my email notification template?

    Regards,

    John

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    aytekin
    Answered on March 14, 2012 at 05:12 AM

    We are planning to work on the design of the emails. I agree with you on that. The current design is not very good. 

    If you have dropbox, you can actually use the Dropbox integration to get the PDF files delivered to your computer when there is a new submission. 

  • Profile Image
    Jayne25
    Answered on March 13, 2013 at 11:30 AM

    Has this been actioned by the developers yet? A year later then the original question but I would like this format to render on my submission autoresponder emails too.

  • Profile Image
    EltonCris
    Answered on March 13, 2013 at 12:24 PM

    @Jayne25

    Email Notification is highly customizable. You can completely modify it to get the desired look. Here's how I've managed to create another PDF looking style.

    http://screencast.com/t/8BKwLXrn

    It is also possible to include PDF submissions on your email notification. Check this visual guide:

    Setup & Embed > Email Alerts > Notifications/Autoresponder

    Hope this helps. Thanks!

  • Profile Image
    Jayne25
    Answered on March 14, 2013 at 10:08 AM
    Hi there

    Thanks for this, however, I don't appear to be able to inset my company and
    address details into the submission pdf or any other text.

    It includes it all on the client email:

    But excludes it on the pdf:

    http://submit.jotformeu.com/server.php?action=getSubmissionPDF&sid=229073033
    249296417&formID=30574079275359






    Not sure what I'm doing wrong here as I followed your screencast too.


    Jayne



    _____
  • Profile Image
    jonathan
    Answered on March 14, 2013 at 11:01 AM

    Hi Jayne,

    The PDF file will contain the fields form your form. You cannot edit the pdf file. But you can customize your form to match the PDF output that you need instead.

    Hope this help. Inform us if you have further inquiry.

    Thanks.