Calendar Availability App
Collect and share open time slots with Calendar Availability App so teams, coordinators, and service providers can gather availability, review submissions, and manage scheduling faster with Jotform.
Calendar Availability App helps teams and service-based businesses collect and share open time slots in one place, so scheduling decisions start with accurate availability instead of guesswork. Use it to post open availability for a group, invite people to submit a slot when they’re free, and keep everyone aligned on what’s currently open. It’s useful for office hours, volunteer shifts, tutoring windows, contractor coordination, interview availability, and any situation where multiple people need to offer times before a schedule is finalized.
Built with Jotform App Templates, this app template can be tailored in minutes using Jotform’s no-code app builder and drag-and-drop interface. Connect the in-app Add Availability button to a form for fast data collection, then review responses in an Admin View through linked tables and personal submission views. Share the app through a link or QR code for easy self-service access, and keep the workflow moving with centralized availability information your team can trust.
Connected Assets
This template collects and utilizes data from the assets listed below. These assets can be customized to align with your specific requirements.
Calendar Availability App is used to gather availability from individuals, display open slots for others to review, and give admins a central place to manage availability submissions. It supports scenarios like staff scheduling, interview coordination, office hours, volunteer coverage, and shared resource availability.
Include a clear Open Availability area to browse current slots, a way for people to Submit a Slot, and an Add Availability action connected to a form. It also helps to have an Admin View for reviewing all availability submissions and a personal view for each person to check their own submissions.
Use it when you need to collect time-slot options from one or many people before confirming a schedule. It’s especially helpful when availability changes frequently, when multiple stakeholders need visibility, or when you want a consistent intake process instead of informal messages.
Schedulers, coordinators, team leads, HR teams, educators, event organizers, and operations staff can use it. It also works well for consultants, agencies, nonprofits, and any group that needs a simple way to submit and review availability from a phone or computer.
It reduces scheduling confusion by keeping availability in one place, speeds up coordination with a dedicated slot submission flow, and improves accountability with admin and personal submission views. You also get a repeatable workflow that’s easy to share and update.
Yes. You can rearrange pages, update labels like Open Availability or Submit a Slot, and adjust the layout to match how your team prefers to browse availability. You can also add guidance text to clarify what counts as an open slot and what details people should provide.
Availability entries submitted through the form are stored in the connected data source and can be reviewed in the Admin View through the linked table, while individuals can reference their own entries in the My Availability Submissions view. This makes it easier to verify what was submitted and keep records organized over time.
Yes. After publishing, you can share the app using a direct link or QR code so people can quickly open Open Availability, submit a slot, or return later to review what they’ve shared. This works well for teams that need mobile-friendly access without extra steps.
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