With more than 14 million people attending over 14,000 camps across the U.S. each year, it’s safe to say that scheduling and registration is likely a summer camp’s number one priority.
One of the leading software providers for summer camp registration is Bookeo. However, many summer camp directors complain that the scheduling process is clunky and outdated. This can frustrate campers (and their parents) and lead to a major headache for camp staff.
In this post, we’ll break down the 11 best Bookeo alternatives that are tailored to suit the needs of summer camps:
11 best Bookeo alternatives
- Learning Stream
- Sawyer Tools
- Acuity Scheduling
With JotForm’s easy-to-use Form Builder, you can create any kind of form for your summer camp within minutes, from registration forms to waivers. You can even collect payment through your forms using one of the many payment integrations.
JotForm Mobile Forms enables you to create and fill out forms on the go without Wi-Fi.
The best part is that you can try out JotForm with the free plan. Pricing for paid plans starts at $15.83 per month when billed annually.
As cloud-based camp management software, CampSite is accessible from any device with an internet connection. This is especially helpful for directors on the go or parents looking to enroll their kids.
In fact, one of the primary features of CampSite is the ability to register for camp online. This saves camp owners the stress of paperwork and speeds up the process for parents. The software is also equipped with phone-call scheduling; billing and invoicing functionality; a bunking board; and a parent dashboard, where they can input medical information;
While pricing isn’t available on CampSite’s website, anyone interested can sign up for a free demo or request info on a quote-based plan from a representative.
Calendly is automated scheduling software that looks as sleek as it is easy to use. Essentially, it’s a smart calendar that can be customized for your availability or the number of campers you can onboard in a day.
Once you’ve created a calendar, you can share your scheduling link in an email, document, or staff hub. Plus, Calendly can easily be embedded on your website so prospective campers can secure their spot right from your homepage.
Scheduling with Calendly allows parents to book an appointment on your calendar in just a few clicks. They can also submit any payments using Stripe and PayPal integrations.
You can try all Calendly features for free for 14 days. Pricing ranges from a free plan that includes one calendar per one user to a $12-per-month plan that boasts up to six calendars per user.
4. Learning Stream
Learning Stream is flexible registration management software that’s ideal for both small and large-scale summer camps. Developed in 2002 by JTC Technologies, Learning Stream has been optimized to fit the needs of summer camps across the U.S.
It offers onboarding and implementation training to get you and your staff up to speed, as well as a free demo to acquaint potential users with the platform. Learning Stream also handles group registration and accounts for complex pricing and discount scenarios.
Following the free trial period, pricing begins at $399 per month for unlimited registrations.
Amilia is an online registration module that has been optimized for the 21st century. By that, we mean it’s been tailored for mobile phones and tablets, and registration can take place wherever your campers are.
With Amilia, your staff can set registration restrictions based on age, gender, location, or the current number of spots available. You can easily group campers into teams or bunkmates using built-in software tags.
Other key features of Amilia include online forms and waivers, which allow parents to get all paperwork out of the way in minutes. Plus, the platform has been designed to handle intense periods of web traffic. So you don’t have to worry about all the last-minute Larrys crashing registration days before camp opens.
Amilia offers a 30-day free trial. Paid plans begin at $99 per month.
CampMinder is an online camp registration service that boasts integrated healthcare facilities, cabin and group assignment, and transportation. For summer camps that need help with hiring, CampMinder also offers cutting-edge staffing solutions, including automated reference forms and integrated background checks.
Similar to the above options, CampMinder is available as a free demo and as a monthly subscription service.
7. Sawyer Tools
Sawyer Tools is an online booking platform that has specifically been tailored for children’s camp providers.
The software provides just about everything a camp director could need, including the ability to easily transfer or remove campers, mass-message the entire roster, and quickly charge customers. On top of that, all registration can be done online. Customize your scheduling and pricing with a few clicks, or use the templates Sawyer Tools provides.
Sawyer Tools offers a free trial. Their pricing is based on a transactional model, which means the cost varies depending on the number of transactions you process in a given month.
8. Acuity Scheduling
Acuity Scheduling is another all-in-one option. It allows campers to schedule a time to speak with staff, pay registration fees, and complete waivers and forms online.
One perk of Acuity is that it’s fully functional 24-7 — which means it can do the hard work for you at any time of the day (or night). This frees up tons of precious time for you to train or hire staff, and prepare the camp for opening day.
Dive into the “Freebie” plan, which is free of charge and allows you to begin navigating the platform. From there, pricing begins at $15 per month and includes one calendar, which is how campers schedule their slot.
A feature parents might love is group bookings, which allow a user to schedule bookings for all of their kids at once and pay upfront if required.
SimplyBook can be embedded on your website, Facebook page, or Instagram profile so both recurring and new campers can find you.
A free plan is available for small camps averaging 50 registrations per month. Otherwise, pricing begins at $9.90 per month for 100 registrations and goes up to $59.90 per month for 2,000 registrations.
Mindbody is a cloud-based online scheduling platform and membership management tool. What’s unique about Mindbody is that you can list your summer camp on the Mindbody app to attract new campers. The company also designs an app for your camp that lets people book, pay, and interact with you from anywhere at any time.
Mindbody pricing begins at $129 per month. Bear in mind that there is a free demo, so take advantage of the company’s 24-7 live customer support to learn everything you can before purchasing a plan.
Schedulicity is another scheduling software that combines everything a camp director needs in one convenient place. With Schedulicity, campers can register online through your website or your Facebook and Instagram profile.
From scheduling to text reminders, keep campers (and their parents) happy and seasons full with automated waitlists. Plus, Schedulicity is also available as an app, so you can keep up with registration on the go.
For unlimited registrations for one user, Schedulicity is $20 per month. To add up to five users, the price increases to $30 per month. Some features, including text reminders and automated billing, carry additional monthly fees.
These 11 options can help make summer camp registration a breeze.