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Understanding Form Collaboration

Understanding Form Collaboration

One of the exciting new things in JotForm V4 is Form Collaboration. It's a real-time, seamless experience where multiple team members can simultaneously work on the same form. All changes are automatically uploaded so you always edit the most current version.

Whether you're in front of a PC or on-the-go with your mobile phone, building forms with your co-workers is now as easy as sharing a link.

IMPORTANT NOTE: Keep in mind that ALL CHANGES made by EVERYONE will be saved automatically so communication would be a key factor when building and editing forms with team members.

Collaboration starts with the person who wants to share his form with someone else. It won't matter whether the collaborator has a JotForm account or not. Each collab session will have its own unique session URL that you can share with someone else.

To get the link, click the ADD COLLABORATORS icon at the top right of your Form Builder > copy the link > then share it with others. Yup, it's as simple as that!

There are helpful visual cues when someone successfully joins the collaboration. Their respective avatars would show up at the top right. If the person who got the Collaboration Link doesn't have JotForm account, they will appear as Guests (e.g. guest_1234567890).

On top of that, fields highlighted by someone else will be marked by their respective Avatars too. This will make it easier, visually, to know who's working on what. 😉

Here's a short demonstration of someone using a mobile device doing a real-time collab session with someone else using a PC.

Give it a try and start building forms with your team members!

Post your comments and suggestions below, we'd love to hear from you about this new feature. If you have a question, visit our Support Forum so we can help.

Contact Support:
Our customer support team is available 24/7 and our average response time is between one to two hours.
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  • viagroupinc

    my collaborator says they cannot access my form?

  • CenterPubPhil

    Hi there,
    A colleague of mine shared a form she made. She gave me a link to it, and I'm able to edit it, but what I need is to be able to add it as one of my forms, so that I can clone it and share with others. How would I do that? I assume she created a jotform account to create the form (I had initially shared with her a form from my account). In case it's helpful, the form she made is here:

    Jon Ellis

  • discordjees

    How do I add collabrotors on mobile to my form?

  • cassie.faye.w

    Can a collaborator (who has an account) see a shared form in his list of forms? If no, where can he find it (assuming we can't share the link again).
    Thank you

  • Pactop

    I have a question, I have a need for a vacation request form, were the employee fills out the initial form with name dates and supervisor and notes/reason and then submits the form to the supervisor to complete by approving/denying the request and signing it, and submits to HR.

    Is this possible?

  • KBickmore

    Does a collaborator need to be in a shared Jotform account with you or can they be in their own separate jotform or not have jotform at all?

  • mbolde1

    Hi -- can collaborators view submissions and download results?


  • NDWF

    I want the collaborator to also receive via email any filled in jotform we this possible


    I am using a free version of Jotform.
    I want to collaborate with another free user of Jotform and edit a form for them.
    How do I do this? They sent me the link
    It only opens the form as if I am going to respond to it.

  • lmparodi

    Como puedo participar?, esto es en Honduras?. gracias por la informacion.

  • Destina77

    Saya belum terlalu mengerti

  • Faridah Yunos


    Im interested to know further & any fee involved?

  • Nkemakonam1

    I want to know how to do it

  • T. Nsavyinganji

    Very nice sheet paper!

  • Fuseinia

    Hi how can I collaborate

  • C1c2c3

    Ya envie mi datos el video y lo demas.. para sacar mi firma electronica.. pero no me an comfirmado porfavor ayudseme en eso

  • GulfProtec

    This collaboration its have feature.

  • LaurettaBuluku

    Like that the guides are easy to follow.

  • Al Quirt

    This collaboration feature will sometimes be very useful.

    But what we need more is a way for several people to have ongoing read-only access to the filled in forms, ideally each with their own login.

  • Hussan jamala

    I am so happy for support your

  • Morganwl

    Is this the standard way of communicating?

  • Adron

    hi how can I put my number for a submission

  • SandyTrudy

    Is this form used in sending out application for employment

  • Consia

    I like it 😛


    Please view this website

  • Reta

    I have only seen so far what you can do. I haven't tried it yet. I did look amazing though. I love the fact that you can share without the others having to have the app.

  • gbeek

    If the person I added as a collaborator has a bronze account, but I don't, can they use the form without branding?

  • dedmonds

    is there a way to end the collaboration so that form can't be changed later by the other person?

  • formularioslinkages

    Hi, can I do this with the answers? For example, person # 1 sends the form to the other person # 2 to continue responding, so she can see the responses of people # 1 and continue to answer the form?

  • Jokkis

    Yes yes yes!

  • C. Mohammed Barry

    I will like to get connected with you so that we will give each other information

  • Daou

    I applied but I don't Know if you approved on my application and how I can attend

  • Sanie

    I've been receiving jotform ever since i applied to attend RE5 workshop, I don't know if they accepted my application or not. Who can i phone or email to confirm?

  • Eros2710

    I think it's a great penetration for me.
    And i have to try doing it whether my condition because i have to build my business with anything cues to achieving the goal.If it's a greatway way not to doing it.Thank you.

  • Marikopo

    How do I get more people to see my jotform

  • cpinzonhamilton

    I received a collaborator link from the person who created a form. The link doesn't give me access to the forms that have been completed and submitted already. Would you mind to tell how I can access them?


  • gtalley

    I everyone i would like to collaborates with people but i have no idea how to do it.I will like some explaination from you guys pls😌 Thanks😌

  • Albu Victor


  • sevisadi


  • Abdoulaye Diouf

    Hi everyone I would like to collaborate with people but I have no idea how this works. So I would like to have some explanations

  • aline

    How to converte facebook page to rss feeds

  • aidanshilling

    As a collaborator how do I save the template to my account

  • Threelyness Manners

    Hi i'm waiting for new jotform

  • Ahsor

    What is the nature of the program?

  • Lucimarasantos

    Boa tarde..!! a única coisa que eu quero de vcs no momento e o código de rastreamento do produto que eu comprei e já foi debitado da minha conta e eu não sei nada a respeito...

  • Mboungaya

    I want to have the accès in going to canada with my familly

  • Trevstud

    Excuse me what is this conversation

  • missjstanley

    Can collaborators view the billing/account information I have linked to form? like stripe?

  • wassajja

    how can my form be used with other in which way?

  • Kanakadurga

    Is There Any Special Code For Each Guest.If I Find Difficultis I will Write.