Use Jotform for Conference and Meeting Room Booking
Organizing conference and meeting rooms often means juggling requests, equipment needs, catering, and scheduling conflicts. Jotform simplifies the process by centralizing booking requests, approvals, and room setups in one platform. From initial request to setup completion, every step is easy, efficient, and trackable.
One Meeting Room Booking Solution
Jotform brings powerful products that work meeting room booking workflows. Each one plays a role in making your process faster, easier, and more transparent.
Form Builder
Capture booking requests with all details
- Create forms for meeting room reservations with date, time, and room preferences.
- Add fields for catering requests, AV equipment, and special setup needs.
- Collect payment if applicable for premium spaces or services.
Jotform Tables
Organize and track meeting room data
- Maintain a database with availability calendars, equipment inventory, and booking history.
- Track catering orders, equipment allocation, and staff assignments.
- Share filtered views with facilities, catering, or IT teams.
Jotform Worklows
Automate room scheduling and setup coordination
- Route requests to facility managers for approval.
- Trigger catering and AV setup tasks automatically.
- Send reminders for upcoming bookings or required prep.
Jotform Sign
Collect agreements and waivers digitally
- Capture signatures for meeting room usage agreements.
- Secure waivers for expensive AV or equipment.
- Store signed documents alongside booking records.
Jotform AI Agents
Provide real-time room booking support
- Check availability instantly for guests or employees.
- Recommend rooms based on capacity, equipment, or catering needs.
- Answer FAQs about room policies or features.
Jotform Apps
Build a booking app for staff and visitors
- Bundle booking forms, floor plans, and equipment lists into one app.
- Allow employees to reserve rooms and track status.
- Provide facilities with real-time updates on requirements.
Jotform Boards
Visualize room booking progress
- Manage stages like Requested → Confirmed → Setup Complete.
- Assign catering, AV, or setup staff to each booking.
- Keep all stakeholders aligned in real time.
