How can I split up data on form and send answers to specific questions to some people but not others?

  • Profile Image
    Asked on February 08, 2017 at 03:27 PM



    I am creating a VBS registration form and would like to send the volunteer info to one person, and the children's registrations to someone else.  Currently, all of that info is on the same form.

    Can that be done?




  • Profile Image
    Answered on February 08, 2017 at 04:11 PM

    You can achieve that using the submission email of the form. Example, 1st email contains only 123 data... 2nd email contains 456 data.

    By creating different set of email on the form, you can manage which information data will be sent to the different volunteers.

    Review this user guide : How-to-Send-Email-Based-on-User-s-Answer

    If you follow the user guide, you can create conditional email on the form that will allow the form to be submitted with different email base on the user/volunteer criteria.

    Hope this help. Let us know if you need further assistance.



  • Profile Image
    Answered on February 08, 2017 at 04:15 PM

    Another option:

    Actually you may not even need to use Conditional email (base on the user guide I mentioned).

    You can just create multiple email template on the form and then modify the email message body to show have only the data you wanted the recipient to see.

    User guide:

    In the email template, assign the Recipient Email address to that of the volunteer you want to receive only the specific data(as setup in the email message body).