Add uploaded image to PDF submission attachment

  • HBME
    Asked on May 18, 2024 at 12:18 PM

    I have a form that I created but I am not able to take pics and have them come over as a PDF they are showing as individual pics....are you able to assist in converting over to PDF so they come over as one PDF attachment?


  • Adrian Besilla JotForm Support
    Replied on May 18, 2024 at 1:05 PM

    Hi Elvin,

    Thanks for reaching out to Jotform Support. You can download all the submissions with images into a single PDF document. Let me show you how to set up that:

    1. In Form Builder, select Form Builder from the top-left corner of your screen.
    2. From the menu that appears, click on Tables.

    1677217485 63f84ecdd7e38  Screenshot 10 Screenshot 10

    Now, let's Download the Entries as PDF:

    1. In Tables, select Download All from the top-right corner of your screen.
    2. From the menu that appears, choose Download as PDF.

    1677217595 63f84f3bea93b  Screenshot 21 Screenshot 21

    When the document is ready, a ZIP document with all the answers in one PDF document, not multiple PDF documents, will be sent to your email address. Check out the screenshot below to see the email:

    1677217739 63f84fcb20efc  Screenshot 32 Screenshot 32Once you download the document, you can see all the answers including the images uploaded. 1677218093 63f8512d87631  Screenshot 43 Screenshot 43

    Give it a try and let us know how it goes.

  • HBME
    Replied on May 18, 2024 at 1:15 PM
    Hi-
    Thanks for your response—
    I was looking for something that operates along these lines—
    All pics are loaded in the form and sent as a PDF so it comes over without my having to touch the form—everything is done on the back end.
    Take a look at how this form is formatted and let me know if I can do the same for the the photo form I created. Thanks
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    Pre-Tenancy Apartment Condition Report<https:>
    form.jotform.com<https:>
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    </https:></https:></https:></https:>...
  • Christopher JotForm Support
    Replied on May 18, 2024 at 1:23 PM

    Hi Elvin,

    Thanks for getting back to us. You can use the Take Photo widget to allow your form users to take a picture, which are automatically added to the PDF Document. Here's how to do it:

    1. In Form Builder, on the left side of the screen, click on Add Form Element.

    2. On the left panel, go to Widgets.

    3. Search for Take Photo.

    4. Click/Drag to add into the form.

    Add uploaded image to PDF submission attachment Image 1 Screenshot 20

    Give it a try and let us know how it goes.

  • HBME
    Replied on May 18, 2024 at 1:30 PM
    Hi-
    I had that originally but it only allows ONE pic—not multiple and it does not seem to place in PDF. Is this possible? Because it works in the other form (link) I sent to you before. Hope you can assist.,
    Elvin
    ...
  • HBME
    Replied on May 18, 2024 at 1:50 PM
    Diarega rd- i was able to figure it out
    Elvin Waight
    ...
  • Mike_G JotForm Support
    Replied on May 18, 2024 at 2:00 PM

    Hi Elvin,

    Thanks for getting back to us. You can set up a PDF document for your form that can be attached to your form email notifications. Let me show you how to set that up:

    1. On your My Forms, click on the Form Builder dropdown at the top of the page, and in the menu, click on PDF Editor to open the PDF Editor page.
    2. Now, on the PDF Editor page, click on the +New PDF button and then select New PDF Document. The New Document will include all the fields in your form by default, including the File Upload field.
      Add uploaded image to PDF submission attachment Image 1 Screenshot 40
    3. Next, click on the PDF Editor dropdown at the top of the page, and in the menu, click on Form Builder to go back to the Form Builder Page.
    4. In Form Builder, in the orange navigation bar, click on the Settings tab in the orange navigation bar at the top of the page.
    5. In the menu on the left side of the page, click on Emails.
    6. Hover your mouse over the Notification Email element and click on the Pencil icon.
    7. Go to the Advanced tab and toggle the Attach PDF setting to the On position.
    8. Check the box on the left of the PDF document we created on the PDF Editor page.
    9. Click on Save and that's it.
      Add uploaded image to PDF submission attachment Image 2 Screenshot 51

    Check out the screencast below to see the result:

    Add uploaded image to PDF submission attachment Image 3 Screenshot 62

    Give it a try and reach out again if you have any other questions.

 
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