When it comes to managing your form data, Jotform provides the quickest and easiest way to view submissions. And if you want to download form submissions as Excel, CSV, or PDF files, it’s pretty straightforward. Just follow the steps below:
- Go to My Forms.
- Select the form with the submissions you want to download.
- Click the Submissions button in the top toolbar.
- Click the Download All button on the top right side of Jotform Tables.
- Choose the file format to begin the download process.
For both CSV and Excel, the download will automatically start. For PDF, a zip file will be created and sent to your primary email address. You’ll get the following message after clicking the PDF option:
It may take some time for the ZIP file to be created based on the number of submissions in your form.
Did you know that we have a PDF Editor where you can change the default design of the PDF copy of your form submissions? Please visit the following links for more information: Jotform PDF Editor
Select and Download Specific Submissions
You can select specific entries from the list. The number of selected submissions will appear on the Download button. Click the button, and select your preferred file format to start the download.
How to Download Submissions Based on a Date Range
If you have a large number of submissions, and you want to download them based on a date range, use the filter.
- Open the Filter panel.
- Click the date range (All time) dropdown.
- Choose a preset. Or, click Custom dates and manually select the dates.
- Click anywhere outside the date picker to set the filter.
- Click the Apply Filter button.
- Click the Download All button.
- Select the file format.
Have respondents uploaded files to your form? Want to download these files? If so, please visit the following guide: How to Download the File Uploads
How to Download Form Submissions as Excel, CSV, or PDF on the Old Submissions Page
In the old submissions viewer, the CSV, Excel, and PDF icons are located at the top left side of the grid.
To filter the submissions, click the gear icon at the top right corner of the submissions page then select the time frame:
Similar to Jotform Tables, when you choose the Excel and CSV options on the old submissions page, the file will automatically download. However, the PDF download functions a little differently. After you click the PDF icon, the download is processed in the background, and you have to wait for the ZIP link to be generated.
First, you’ll see the following message:
The next popup will contain the download link:
It may take some time to create the PDF download based on the number of submissions to your form.
If you have questions, comments, or suggestions regarding Jotform Tables and viewing submissions, please reach out to us through the contact channels below.
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76 Comments:
I did all the steps. But my form still says over quota? Does it work on your end?
I have integrated the responses with Google Drive, but all submissions get uploaded as folders instead of simple PDF files. How do I fix this?
Hi, i encountered another problem, which is when i want to download all the form in PDF, i selected all the entries and selected download, but when i open the PDF file, the PDF combined all the entries into single PDF.
How can i download the PDF all at once but in seperate PDF file?
preciso transformar o arquivo de CSV para VCARD para outolook . Como faço ?
hi, Is it possible to download the submission table as PDF? if I download the PDF file, it will display the entry on separate pages and if I download in Excell/CVS file, it would not display the sign submission, only link to image.
Hi. When I download submission to CVS / Excell all key in numbers starting with 0 (zero) disappear ..
Dear Jot Forms support team, is there any way i could tally all the different orders?
Dear Jot Forms support team, is there any way of downloading multiple files without zipping them into an archive?
For example, I want to download 70 different forms, but I don't want them to be merged into 6-7 files. I want to keep the separated.
Is it possible?
Thanks
Within how many we have to complete the downloaded from and send to you
We are not getting the option to download a specific file type. When we select "Download all" it downloads automatically as a .csv file. Why is this happening?
When we download a submission, not all fields are downloaded. How do we fix this?
I'm a new user to jotform and want to answer some quires with my expertise but I am not able to find the Comment or Reply button on Forum page. I am having expertise in File Formats of computer.
I'm a new user to jotform. When I download the PDF of my form submissions there is information missing. Only the "product" field submissions and customer names show, none of the additional fields populate. This makes the PDF pages useless for order fulfillment. How do I adjust what shows??
Where does data that is created by Jotform GE t stored
Can I manipulate that data outside of Jotform in a programmatic way
If I have to export it to say csv where is that data going
Thanks franklin
I tried this way many times. but full submissions are not downloading. Sometimes only 0mb is downloading sometimes only 24 submissions are downloading. Please rectify it.
Hi,
can i get the link to download pdf of my submitted form. to put on the web page. so that after clicking on submit button student will get pdf of the same?
can i only watch the responses as excel?
i want to copy the response elsewhere, without downloading the file. is it possible?
How do I change the naming convention of a form when I download individual entries.
For instance, I would like to Include {First Name} {Last Name} - {Form Name} when downloading
Hi
Is there an option to download PDF from a password-protected public link? I have separate forms and looking to bookmark public links and download PDFs from it as needed.
I see I can review results but can not download PDF from it.
How do you download each form individually
Hi, I'm a relatively new user of Jotform and I'm trying to create a PDF file for several people who have completed their form. When I click the download button it says I will get an email soon letting me know the zip file has been created. I haven't received the email yet. Also, where do I go within Jotform to retrieve the zip file so that I can download the zip file?
Hello,
How do I get my radial button selections, fill in blank line and items ordered and paid through, via Paypal to download to excel. Those columns are there and all blank.
Thank you,
Kim
Hi I created an order form and tested the form with 8 test submissions. I tested the report capability and found that report does not itemise the product selection, qty and the price. They are displayed all in one cell. How can this be solved?
Hello,
I am trying to download all the submissions of one of the groups into an Excel file. It will only give me the first 30 or so. I have tried switching between the pages and changing the date range but no difference.
Thank you for the help.
good afternoon. how can I do that Offline? over smartphone
When downloading a form to PDF, is there a way to rename the file using data from the form spreedsheet? For example, if the form name is Patient Admission Information - Have the document renamed to Admission Information - Patient Name.
Thanks
Justin
On the timestamps, can we see an actual submittal time or just date?
It is not allowing me to take this list and just get the names of all the delegates in alpha order. It is a big mess of names. I have tried to follow the steps but it still gives them to me just as the screen shot I sent to you. I just want last names and first names in alpha on one vertical list
Is there any option customize design pdf downloads ?
My excel and CSV forms appear to be encrypted. The data looks like "dlfj4j5l46kljyklr4" as opposed to the actual input data.
What can be done to correct this? I have a Silver plan.
When the files download, they come through as titled numbers. We were hoping we could have them be titled as the Name submitted on the form. Very disappointing. Now have to go through a rename 200 pdfs......
A lot of information is missing when I download my submissions as pdf. How can I solve this please?
Do I have to have a paid subscription to Jotform to have an Excel download option? I don't see that under my forms as an option.
There is a label (or a field name) next to a field which is supposed to be filled out. When we download it as a CSV file, these labels are supposed to become column headers. Can the label names be different from the underlying field names (which would have become columns in CSV)? I hope that I make my questions clear.
You guys are great. Appreciated.
Hi:
We'd like to fetch a list of submissions via the API. Is that possible?
Thanks!
These instructions don't work. Followed them to the letter and only the most recent entry gets included n the PDF report. Call Survey Monkey for help-- they've had a foolproof option for this function for a decade.
Is jotform which will all products online ok
Hi, there....
I've shared a report's link to people who submit to my form. However, it seems that the report file (excel) can not be downloaded from android smartphone.
However, ff the submitter fill the form using browser in PC and access the report link, the download can be performed perfectly.
Do you have a solution for this issue ?
Thanks
RS
Can this download be set to automatically download and send this week's file to me? If not, that feature would be a great add.
Please help me. My subscription will end midnight today and the submissions that I can download is from December 6 to 13. I cannot view the submissions from November 15 - December 5. I paid for a month's subscription and jotform is only giving me a week's submission. I felt shortchanged. I paid for one month data and I'm only given a week's report. By midnight everything will return to zero submission and I cannot even access it tomorrow.
okay so now i have found the download PDF BUTTON however it downloads to an encrypted file with all the submissions in 1!!! very frustrating!
help i am able to view my submissions as PDFs but cant see how to download the files! any advice?
I still can't batch print my 412 notes. Only one at a time comes up.
Thanks,
Caroline Burns
burnscmd@gmail.com
I have downloaded my submission in the PDF format, and I get a message that I will receive an email notifying me when the ZIP FILE is ready. I have done this repeated times, over the last 7 hours. Is this option working yet?
I've downloaded my submissions in PDF format but it is not in my Downloads folder so where is it please?
I want the data from a widget in separate columns. Right now, all the different answers are coming together in one column. Any way to get the data in the required format?
Or alternately, is it possible to have the add function for a set of questions outside a grid?
Our form entries are delivered directly to dropbox as PDF. Any possibility to have the delivery also in the Excel form? Thanks.
is there a way to download file in correct file folder save with client first and last name? instead of ID number?
i only see PDF
Is it because i have free version?
I used to be able to do a download of single submissions as a pdf, then recently the same process leads to a zip folder being downloaded of multiple copies of the same submission, or of an earlier submission and not the one that I had selected......frustrating
This export does not sort my data into columns for multiple registrants. For example, all cell phone numbers do are not listed in one columns. Instead they are spread out in a column for each entry. For 15 registrants, with three pieces of information that is 45 columns with one piece of information in each. Is there a work around that it will sort into three columns?
I've used Jotform for a few years with no problems, mainly to take in inscriptions for a summer music workshop with about 70 participants. This year we have 68 submissions but there's a problem with the Excel download. If I click on the "download" button it downloads ok (the download appears bottom left on my screen) but when I open the download only the Excel app opens, without any document. Tried several times without success.
Can you download multiple submissions in PDF from one form but all with one download click? So instead of getting one pdf with 10 submissions, download the 10 submissions separately but with one click instead of one by one (which when you have +300 responses it gets quite time consuming)
my jot form is only downloading one submission at a time even though I have selected all 9 submissions. I need it to download all 9 submissions each on a separate page in one file
Where do the downloaded spreadsheets go?
No options and don't know what the filename is so difficult to find on a large crowded drive.
Thanks
Thank you. I figured this out after I sent the email. But appreciated your quick respond. Thank you.
I have four active forms and about 8-10 submissions for them. I need an explanation about the 5000 per queue topic. Even if you have stored every submission for every form I have ever made it would not reach 5000 I think.
Brilliant, thank you.
where does the excel file download to? I can't find it.
Can I ad a filed to download the submission as CSV or Excel? So a user gets a CSV/Excel file?
i have integrate the form with google drive, so i want the submission form in excel(send to google drive)...how to do so???
Compañeros quiero eliminar filas de
como hago
Ayudaaaaa
Is there a way to download each response as a separate PDF file?
Olá, gostaria de saber se existe uma forma de meu formulário respondido ficar em apenas 1 folha quando eu fizer o download em PDF? E a foto sai muito grande, daí ocupa um espaço muito grande na folha, utilizando duas folhas, sendo que uma seria ideal... Aguardo e agradeço!
is there a way to partially download your submissions to Excel with a date AND TIME range? EX: 1/20/15 @ 6:00AM through 1/27/15 @ 6:00am. I tried putting 0600 after the date but nothing happened.
Thanks!
Can I create a report based on only a portion of the submissions?
this is not what I meant...did you go to the "Elf on a Shelf" registry and complete the steps to see the outcome? It is a .jpg with the data embedded - so the user can print it out immediately after filling out the form. I was hoping to acived this through jotform and a pdf form...
I can't download my forms to an Excel doc.
It says there is an error in download .Is it worcking?
Thanks for your service
Can an image be created from the completed form and be set up to auto-download and transfer to a secure server at the time the submit button fires? And can the data from the form be downloaded as a CSV file and downloaded at the same time as the image?
After I perform a search in submissions, can I or why can't I, only download those results in an excel file instead of all submissions?
can I view the submission in the layout I created and print it out? I work with psychiatrists and need to have it very readable and can the dr then type notes along side their answers?
Oops. Answered my own question after searching around in the forum. Brilliant solution, more that I was asking for. Well done guys.
What would be really neat for me would be to allow people to view a table of submissions online. Or have I missed a feature that's already there?
To be effective I'd want to make this table publicly available on my site but I'd want control over which columns are displayed.
What would be really wizzy is if I was able to set up a report and then have it automatically update an excel or CSV in my dropbox folder.
sipp
What if I want the report to show up as a drop down form. I have a rating site that I want the review page to have a drop down to see the reviews and a drop down to create a review. Is there a way to have the reviews update along with the people taking the reviews as well as show up on the same page?