How to Download Form Submissions as Excel/CSV/PDF

October 12, 2021

When it comes to managing your form data, Jotform provides the quickest and easiest way to view submissions. And if you want to download form submissions as Excel, CSV, or PDF files, it’s pretty straightforward. Just follow the steps below:

1. Go to your My Forms page.

2. Select the form with the submissions you want to download.

3. Click the Submissions button in the top toolbar.

4. Click the Download All button on the top right side of the page.

5. Choose your file format to begin the download process.

For both CSV and Excel, the download will automatically start. For PDF, a zip file will be created and sent to your primary email address. You’ll get the following message after clicking the PDF option:

It may take some time for the ZIP file to be created based on the number of submissions in your form.

Did you know that we have a PDF Editor where you can change the default design of the PDF copy of your form submissions? Please visit the following links for more information:

Jotform PDF Editor

You can also filter your submissions in Jotform Tables. If you have a large number of submissions, and you want to download them based on a date range, use the filter. Click on the filter (All time) and choose from the predefined list of options, or click on the Custom dates option.

You can select specific submissions from the list. The number of selected submissions will appear on the Download button. Click the button, and select your preferred file format to start the download.

Have respondents uploaded files to your form? Want to download these files? If so, please visit the following guide: How to Download the File Uploads.

How to download form submissions as Excel/CSV/PDF on the old submissions page

In the old submissions viewer, the CSV, Excel, and PDF icons are located at the top left side of the grid.

To filter the submissions, click the gear icon at the top right corner of the submissions page:

Similar to Jotform Tables, when you choose the Excel and CSV options on the old submissions page, the file will automatically download. However, the PDF download functions a little differently. After you click the PDF icon, the download is processed in the background, and you have to wait for the ZIP link to be generated.

First, you’ll see the following message:

The next popup will contain the download link:

It may take some time to create the PDF download based on the number of submissions to your form. 

If you have questions, comments, or suggestions regarding Jotform Tables and viewing submissions, please reach out to us through the contact channels below.

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