How to Download Form Submissions as Excel, CSV, or PDF

April 16, 2022

When it comes to managing your form data, Jotform provides the quickest and easiest way to view submissions. And if you want to download form submissions as Excel, CSV, or PDF files, it’s pretty straightforward. Just follow the steps below:

  1. Go to My Forms.
  2. Select the form with the submissions you want to download.
  3. Click the Submissions button in the top toolbar.
my-forms-view-submissions-min.png
  1. Click the Download All button on the top right side of Jotform Tables.
  2. Choose the file format to begin the download process.
tables-download-all-button-min.png

For both CSV and Excel, the download will automatically start. For PDF, a zip file will be created and sent to your primary email address. You’ll get the following message after clicking the PDF option:

tables-download-all-creating-zip-file-min.png

It may take some time for the ZIP file to be created based on the number of submissions in your form.

Did you know that we have a PDF Editor where you can change the default design of the PDF copy of your form submissions? Please visit the following links for more information: Jotform PDF Editor

Select and Download Specific Submissions

You can select specific entries from the list. The number of selected submissions will appear on the Download button. Click the button, and select your preferred file format to start the download.

tables-download-selected-submissions-min.png

How to Download Submissions Based on a Date Range

If you have a large number of submissions, and you want to download them based on a date range, use the filter.

  1. Open the Filter panel.
  2. Click the date range (All time) dropdown.
  3. Choose a preset. Or, click Custom dates and manually select the dates.
tables-filter-date-picker-min.png
  1. Click anywhere outside the date picker to set the filter.
  2. Click the Apply Filter button.
tables-apply-filter-button-min.png
  1. Click the Download All button.
  2. Select the file format.

Have respondents uploaded files to your form? Want to download these files? If so, please visit the following guide: How to Download the File Uploads

How to Download Form Submissions as Excel, CSV, or PDF on the Old Submissions Page

In the old submissions viewer, the CSV, Excel, and PDF icons are located at the top left side of the grid.

submissions-page-download-as-excel-csv-pdf-min.png

To filter the submissions, click the gear icon at the top right corner of the submissions page then select the time frame:

submissions-page-time-frame-dropdown-min.png

Similar to Jotform Tables, when you choose the Excel and CSV options on the old submissions page, the file will automatically download. However, the PDF download functions a little differently. After you click the PDF icon, the download is processed in the background, and you have to wait for the ZIP link to be generated.

First, you’ll see the following message:

submissions-page-preparing-pdf-files-min.png

The next popup will contain the download link:

submissions-page-pdf-download-link-min.png

It may take some time to create the PDF download based on the number of submissions to your form. 

If you have questions, comments, or suggestions regarding Jotform Tables and viewing submissions, please reach out to us through the contact channels below.

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