How to choose a share folder with google drive integration?

  • discoverycounseling
    Asked on May 23, 2019 at 3:09 PM

    I wanted to be more precise in where the information is saved in my google drive so that I can share the info with my team.  Is this possible?  Right now, it automatically chooses my person folder (associated with my gsuite email address) but it won't let me choose the share folder associated with that gsuite address.  Unfortunately with Gsuite, I can't give the team access to my person folders (that I know of).  It'd be much simpler to just be able to choose the location of where the info is saved.  Any ideas?

  • stevenmarshall
    Replied on May 23, 2019 at 4:55 PM

    Hi @discoverycounsdeling,

    You are able to change the folder name when you set up the Google Drive Integration.

    During the Integration after login, I changed the folder to Team Drive as an example. Then Went on to Submit the form and the data was showing up on my Google Drive under the Folder Team Drive.

    1558644386Screen Shot 2019 05 23 at 1 Screenshot 10

    1558644561Screen Shot 2019 05 23 at 1 Screenshot 21

  • discoverycounseling
    Replied on May 23, 2019 at 5:53 PM

    Thanks Steven.  You can see in your example that this actually just created a folder inside your "My Drive" that still isn't technically a Team Folder.  You can see by your example that in your "Team Drives", it didn't create a folder.   Gsuite puts the "My Drive" and "Team Drives" in different categories so the only way I could see for JotForm to create the folder in a "Team Drive" is if there was a way to tell JotForm to create the folder it wants to create at a specific location, e.g. Team Drive > Staff Share > Intake Forms or something along those lines so I'm guessing based on your answer that this isn't an option.  Thanks for taking a stab at it.

  • jonathan
    Replied on May 23, 2019 at 8:21 PM

    ...a way to tell JotForm to create the folder it wants to create at a specific location, e.g. Team Drive > Staff Share > Intake Forms or something along those lines 

    Thank you for providing us with clearer details on your requirement. Unfortunately the feature option you described is not possible yet in the google drive integration feature.

    The google drive integration can only create the custom folder up to 1 sub level from the root folder. And it is not also possible to assign the custom sub folder to an existing sub folder in the google drive even if its only on the 1st level.

    You can customize your google drive integration configuration to create the sub folder base on the custom folder name you need.

    Ex:

    How to choose a share folder with google drive integration? Image 1 Screenshot 20

    Take note that even if the same sub folder exist in your google drive, the custom folder will still not use that folder -- it will recreate another sub folder instead with the same folder name.

    Please let us know if you need further assistance.

  • discoverycounseling
    Replied on May 23, 2019 at 8:43 PM
    Thank you for clarifying.
    ...