What is JotForm?
JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.
At JotForm, we want to make sure that you’re getting the online form builder help that you need. Our friendly customer support team is available 24/7.
We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.
Password Protection for Multiple Approval SignaturesAsked by ericmears on March 21, 2014 at 12:22 PM
I'm working on creating approval forms for school district travel. I'm using jotforms due to the ability for simple e-signatures. I understand that passwords are a touchy subject and can be used for phishing, so I am trying to find a way around it.
How can I protect signature lines so that only the authorized district administrator can add information to the field? If there is a way to identify one user who can fill in a field, it can be any type of field (text box, number, etc), not just an electronic signature.
The net result is that multiple district administrators in multiple locations need to "sign" the same form. Any help to make this paperless so teachers are not driving around the district chasing administrators is highly appreciated! Thanks!
password protection protect find fill same form
You could consider the following:
1. Create multiple sections for each District Administrator - signature and the like
2. Create a code text box that would be used to hide/show each respective field
3. Apply conditional rules that would hide/show each administrator's section according to the code they put it..
Here's a demo form:http://www.jotformpro.com/form/40795330460957
The codes are:
Principal - 001
Zone Leader - 002
COO - 003
Superintendent - 004
Go ahead and take a copy of the demo and take a closer look.
Did that help? Let us know.
Thanks so much!
This fixes my issues with the form. I am wondering, though, if what I am actually envisioning is possible:
Requestor needs to submit the original form for approval to the principal.
Principal needs to approve the form and send it to zone leader.
Zone leader needs to approve the form and send it to COO.
COO needs to approve the form and send to Superintendent.
So, in effect, is there a way to keep the form live and have each person up see all of the previously entered information and add to the form? It looks like when the requestor submits the form, the submission is in Excel, CSV, or PDF only, and not a live form that is approvable by others. Does that make sense? If so, is that doable?
Yes, it is possible.
You can add in an Edit link in your email notification that allows the form to be modified at each stage.
That can be accomplished by editing the email notification as shown below:
I would reccomend using autoresponders instead, because using them, you can configure them to send a notification to the next person in line to approve the request.
You can use the conditional rules to decide who gets the emails - here's the guide for that.
Let us know if this helps
You rock! Let me try this and Ill let you know if I need anything else. Thanks so much!!!!
Oh we are so so close! This is exciting!
As far as I know, the last thing I need is to know if there is a way to lock in the information already in the form when the next person in the approval chain opens it? I think we are ok without it, but this is a slam-dunk case if, for instance, the principal cannot edit anything that is already in the form.
Yall are awesome! Thanks for this tool!
Unfortunatelly, locking the other fields during edit mode will be difficult to do on the same form.
What you can probably try is using multiple forms for multiple approval stages.
You can set the answered field as Read-Only on the succeeding forms so that when Edit_link is used, the editor will not be able to modify the read-only content.
Here is my sample form http://form.jotform.me/form/40645492992465?
If you test this form, the 2nd form contains the answers from the previous form, but they are read-only. Even if you provide the edit_link to the 2nd form, they will remain read-only.
Hope this help. Inform us if you need further assistance.