how to populate info based on text entry

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    Asked on November 21, 2021 at 01:10 PM

    Hi I have a form for training skills check. When I enter the same employees name in a field I want it to prepopulate based on the last time the form was used to see if they have improved and modify the assessment.

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    Answered on November 21, 2021 at 03:07 PM


    Thank you for contacting Jotform Support.

    Unfortunately it's not possible to lookup directly in the submission table with an input from the form, it's possible to provide/share a prefilled form with your respondents but this way you will create a predefined link of the form for each respondent, please check this guide for more details.

    What Is Jotform Prefill and How Does It Work?

    Otherwise you can use Spreadsheet to Form widget in your form which enables you to lookup for a data in a spreadsheet, the downside with this option is that the spreadsheet is uploaded to the widget which means that the data source for the lookup is static and can't be updated or changed unless you upload another spreadsheet to the widget, please check the below guide to learn more about this option.

    How to Use the Spreadsheet to Form Widget

    Please let us know if you need futher assistance, we are happy to help.