What Is Jotform Prefill and How Does It Work?

October 13, 2021

Prefill is Jotform’s new powerful tool in the form builder that provides you a seamless experience and secure way of prepopulating your form with data. Previously, you can only prepopulate forms with parameters where the URL becomes longer, especially if you are populating multiple fields. It is a complex, exhausting way of creating a URL for end-users.

With Jotform Prefill, you can now fetch existing data from your form and tables. Similar to how the integration works, it allows you to map and match fields from your existing forms. 

Jotform Prefill

You could also select to prefill your form with data from your Salesforce and Hubspot accounts. That opens many possibilities in your form, especially with handling, connecting, and processing user data.

So, how does this work?

Manual Prefill

You have to provide the data to create a Prefilled URL for this type. Clicking the option will allow you to start with creating the URL.

Manual Prefill

Clicking the Add a New Prefill button opens the form. You then have to enter the user’s information and click the Create button at the top.

Add a New Prefill

The Prefill URL is created and ready to be shared with the user.

Please visit the following user guide for more details: How to Prefill Form Fields With Data You Provide with Manual Prefill

Form Prefill

You can prepopulate form fields with data from your other forms with the Form Prefill. This means getting the data from the main submission tables of the selected form.

Form Prefill

Please visit the following user guide for more details: How to Prefill Form Fields With Data From Another Form With Form Prefill.

Tables Prefill

You can prepopulate form fields with data from a specific table or tab of the chosen form using the Tables Prefill.

Tables Prefill

Please visit the following user guide for more details: How to Prefill Form Fields With Data From Other Tables with Table Prefill.

SSO Prefill

Prepopulate form fields with data from your Single-Sign-On provider. This applies to Enterprise accounts only.

SSO Prefill

Please visit the following user guide for more details: How to Enable SSO Prefill

Salesforce Prefill

Prepopulate form fields with data from your Salesforce list. You can choose to populate data from your Contact or Leads section.

Salesforce Prefill

Please visit the following user guide for more details: How to Prefill a Form Using the Data From Salesforce

HubSpot Prefill

Prepopulate your form fields with your HubSpot data. You can choose to get data from Contacts or Companies.

HubSpot Prefill

Please visit the following user guide for more details: How to Prefill a Form Using the Data From Hubspot.

Note that Jotform Prefill is not a substitute for passing form data to another form or passing field data to another field within the same form. Prefill also does not support the entire form fields and widgets from the form builder.

Prefill supports the following fields only:

  • Full Name
  • Email
  • Address
  • Short Text
  • Long Text
  • Fill in the Blank
  • Phone
  • Number
  • Date Picker
  • Time
  • Dropdown
  • Single Choice
  • Multiple Choice
  • Scale Rating
  • Spinner

If you have questions about Jotform Prefill, feel free to leave your comments below or reach us through any of our support channels.

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