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JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

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We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.


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    Can I have the form to send an email to someone for approval?

    Asked by apeita on July 05, 2016 at 02:07 AM

    can this forms be sent to an email for approval/deny links for leave request or travel request

    email sent approval form
  • Profile Image
    JotForm Support

    Answered by Welvin on July 05, 2016 at 03:32 AM

    Yes, this is possible. We have this guide for assigning status in form submissions: https://www.jotform.com/help/194-How-to-assign-a-status-to-submissions. You can adopt this method.

    Since you'd like another people to approve the submission, you can do it this way:

    1. Assuming that you have the hidden box in the form.

    2. Add a notifier (https://www.jotform.com/help/25-Setting-Up-Email-Notifications). In this notifier, add that person who will approve the submission as the recipient. 

    3. In the body of the notifier, add the edit link: 

     

    4. Save your form.

     

    It works this way;

    Submitters will submit the form. The approver will receive the email. The approver will click the edit link in the email. The approver will put the status in the hidden box and resubmit it. If you have a regular email for your own, you will also receive the edit email. 

    I hope that works. Let us know if you need any further assistance.

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    JotForm Support

    Answered by Welvin on July 05, 2016 at 03:40 AM

    My apologies. I just found out that the hidden box won't appear in the edit link. The box will only appear if you edit the submission in the form submissions page. So, instead of the hidden box, please do the following:

    1. Add an approval section in the form. You can password-protect the fields with conditions. You can layout the section this way:

    2. Add a conditional logic to only show the approval and message area when "Approval Code" is filled with a correct string:

    https://www.jotform.com/help/196-Hide-or-Show-Multiple-Fields-at-Once 

    Here's my test form: https://form.jotform.com/61854841963971.

    Here's an example edit link: https://www.jotform.com/edit/343513225113537020

    You have to enter: abc