How to annotate a picture in Word

Microsoft Word is an excellent option for editing and revising documents, since its “Track Changes” and comment features make it easy to highlight revisions and leave notes for others. But if your document includes photos or other images, leaving specific feedback on those elements gets a little more complicated.

If you’re dealing with detailed photos or images, you need to be able to precisely point out key areas to make your feedback effective. Annotating a picture can help you do this, making it easy to mark up photos for others to review later.

Annotating images in Word isn’t difficult once you’re familiar with the process, and it saves you the hassle of having to use another platform to provide feedback on images. The following steps can help you annotate a picture in Word.

To start, you’ll need to insert a picture in a document.

  1. Open a new Microsoft Word document.
  2. Use the Insert tab in the top toolbar to select the Pictures option.
  3. Once the Insert Picture dialog box opens, you’ll need to locate the folder containing the image you want to use.
  4. Click on the photo and select Insert.

Once you’ve inserted your photo into the document, you can start the process of annotating the picture.

  1. Click on the photo so that handles (circles around the edges of the image) appear.
  2. Right-click on the image, then select Draw and Annotate.
  3. Click on Text Box, then click on the area of the image where you want to add a comment.
  4. Type your comment in the box. You can also add shapes like arrows to further clarify your notes.
  5. Click Save and Close.

Pro Tip

Annotate pictures with ease using Jotform’s free annotate picture widget.

Edit your annotations

In the Draw and Annotate screen, you can position your callout text box to draw attention to your comments and indicate which photo or area of a photo you’re referring to. Click on the image to drag the whole shape to reposition it.

It’s also possible to edit the annotation’s appearance. Using the menu in the Draw and Annotate screen, you change the font style, size, and color of the text, as well as the fill color for the box, for a customized look.

Use Annotate Picture

Microsoft Word isn’t the only platform that makes it easy to annotate images and illustrations. You can also annotate images right in Jotform. By equipping your forms with the ability to annotate pictures, you can quickly gather feedback and input from a variety of audiences. For example, you can

  • Ask your design team for feedback on a new ad design.
  • Get feedback from your customers about a new product idea or layout.
  • Have your team collaborate on rebranding and logo design.
  • Use photos as part of a quiz or test for students.

Jotform’s Annotate Picture widget makes it easy for users to write on your pictures right within your forms. Users can leave notes about the image or even draw on it to point out something.

The Annotate Picture widget is user-friendly. It features control buttons that are clear and intuitive, allowing users to add text, arrows, and shapes to a picture. Users can also change the color palette for the exact look that they want to create.

To use the Annotate Picture widget, all you have to do is select it from the list of widgets in Jotform’s Form Builder and drag and drop to add it to your form. You can add other form elements like e-signature fields, file uploads, and more, customizing the form to your needs.

Once you’ve added your form elements, you can design the form for the exact look you want. Change the colors or even add custom CSS to match your company branding.

After getting your form just like you want it, you can share it with a link, embed it into your website, or email it to your email lists. The form will include the Annotate Picture widget, allowing followers to comment on your images as needed.

Additional tips for annotating images

Annotating pictures can be a very helpful way to edit photos and collaborate with others. Keep in mind that if you’re working with multiple versions of Word documents, you’ll need to open each document to review the feedback.

Using Jotform makes that process a bit easier. You’ll receive all of your form responses in a single location, thanks to Jotform Tables, which functions like a database for all of your form responses. This centralized spreadsheet of responses makes it easier to organize and review feedback, so you’re less likely to overlook something important.

A journalist and digital consultant, John Boitnott has worked for TV, newspapers, radio, and Internet companies for 25 years. He’s written for, Fast Company, NBC, Entrepreneur, USA Today, and Business Insider, among others.

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