With Jotform’s Manual Prefill, prepopulating your form fields with data no longer needs you to go outside of the form builder. You no longer need to maintain a spreadsheet for multiple URLs as the prefilled URLs are saved within your settings and can be shared again when needed. It is also secured as prefill URLs are saved with unique tokens to display the data.
So, how do you prefill form fields with the data you provide with manual prefill? Let’s start!
- In the form builder, go to the Publish tab.
- Select the Prefill tab from the left menu.
- Click on the Manual Prefill option.
- Click on the Add a New Prefill button. This will open the form where you can enter the data for a further prefilling.
- Fill in all the fields you wish to prepopulate. Once done, click the Create button.
Useful tip
At the top of the page, you can change the “New Prefill” name to your preferred label. We suggest to rename it with the name of the user.
By default, users can edit the pre-filled data. If you do not want users to edit the data, you can change the permission from Can Edit to Read Only. Click Can Edit and then click on the Read Only option.
You can select all Prefilled URLs and send or delete them at once. Click the Select All and then click on the Send Invitation button to send or click on the Delete button to delete.
When you click Send Invitation button, a popup window will appear to enter the recipient’s email address for each prefilled URL. It is optional, but you can also add a message. Once ready, click the Send Invitation button at the bottom of the window.
You can select all Prefilled URLs, but note you can only send an invitation to up to five (5) people at a time. Selecting more than this number will display an error message and the button to sent the invitation will be grayed out.
On each Prefilled URL, clicking the 3-dot menu will allow you to do the following:
Manual Prefill supports the following fields only:
- Full Name
- Address
- Short Text
- Long Text
- Fill in the Blank
- Phone
- Number
- Date Picker
- Time
- Dropdown
- Single Choice
- Multiple Choice
- Scale Rating
- Spinner
If you have questions, suggestions, or having difficulty setting up the prefill, kindly comment below or contact us through our available support channels.
If you are curious about what else you can do with the Prefill, we suggest you check out the following page: Pre-populate Form Fields with Jotform Prefill.
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11 Comments:
How do I use the pre-filled URL in an embed code? The URLs are structured differently, so I can't just add the /prefill.... suffix on the end of the embed URL.
Ich will ein Mietvertrag über mein Buchungssystem Smoobu mit den Kundendaten vorausfüllen. Danach soll der Kunde alles weitere ausfüllen und unterschreiben . Wie kann ich die Zeichen einarbeiten.
Laut Smoobu so
aber ich muss bei jotform wohl irgendetwas noch einstellen, damit es geht.
Vielen Dank für Ihre Hilfe
Rolli-Thomas
How do you get your unique code?
Is it possible to add a manual prefill version to apps? As of now it appears to only use the parent version of the form and doesn't allow consideration of any child or manual prefilled versions to populate.
So with regard to automation, this doesn't seem viable at this juncture. Is that correct?
Hi there,
I was wondering if i could manually pre-populate some of my input tables? Its for a performance review that is reviewed by different departments, so i'd like to complete some information in the tables before sending on to someone else.
Very useful, but when the client receives the form and click on: save to continue later, all his answers were lost.
Do pre-filled forms count toward the account form limit?
From my experience, the 'Copy URL' option does not work. I have tested several times. I copied the URL pasted it into a web browser and the form opened unpopulated.
Is there a way to get the URL of a pre-filled form out via the API. I wish to send them out using a manual mail.
I tried to follow the instructions above and sent out several emails to members that I had prefilled their data for.
However, it required the members to sign-up for a jotform account to continue? Is that the intended step?
Thank you, this is really helpful
So I can use the same form, the link I had sent earlier, and have it prefilled for each of our unique members so they won't have to enter their name, email address, phone number, company name, position and other fields every time they use it?
Will they each get a unique link for the form too?