Can an applicant resubmit their application from year to year

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    SandyRFK
    Asked on June 04, 2018 at 12:10 PM

    Every year we have volunteers for our camp resubmit and application. Is there a way to have them go to their application submitted last year and make any changes if necessary and then resubmit it for the new year?

    If so how do we do this?

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    david
    Answered on June 04, 2018 at 01:24 PM

    It is possible to edit and resubmit submissions.  A link can be generated and sent at the time of initial submission:

    https://www.jotform.com/help/40-How-to-Let-Users-Update-Their-Form-Submissions-at-a-Later-Date

    Or if you would like, it is possible to manually create and send edit submission links for previously entered submissions:

    https://www.jotform.com/answers/1472950-How-can-the-user-update-modify-a-previous-submission


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    SandyRFK
    Answered on February 16, 2019 at 02:30 PM

    Thanks for your response David.  I have been working on this and I still can't get it like I want. I followed the directions and understand the edit link and it worked well, however the problem I then had was how to tell if the submission form was resubmitted and when and if anything had changed on the application. I was hoping to find a resubmit date.

    I also want to remove some of the questions on the application and then change the order of the questions. I actually built a new form for this year and imported the data from an excel file. When I did the import I had to clean i up and remove the questions that I no longer had on the new form and also had to match the name of the question to the new form. I think the import went good and the data is there but now I can't get the autoresponder to send the email. I have put the edit link in the email identified a specific date and tried the "right now" send but neither of them worked. I'm not sure why my email isn't working??

    Here is the link to the application if this helps.....

    https://form.jotform.com/82887335528167


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    Mike
    Answered on February 16, 2019 at 06:05 PM

    Unfortunately, the import action will not trigger any emails.

    To trigger the Autoresponder, you may enable the 'Send on Edit' option, change the 'Send Emails Later' to 'Right Away'.

    Then, re-submit the submission in edit mode (Edit -> Submit) from the submissions page.

    The submission edit time is not recorded. As a workaround, you may add a hidden Date Picker configured to be populated with the current time. Please note that the current time is not automatically updated, it is recorded only once. It means that you need to leave it blank when you 'edit submission' the first time, or add the Date Picker once you email all the edit links.

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    SandyRFK
    Answered on February 23, 2019 at 10:21 PM

    Thanks for your help Mike, I have tested this and it seems it is a good work around.