Is there a way to have the form record entered the data in the form?

Is there a way to have the form record who entered the data in the form?

Hello Jonathan, 

Thanks for reaching out to Jotform Support. Could you please elaborate this query in a bit more detail. You just have to add the name and number field in your form to know who is the person filling out the form and keep those fields as required in your form, so without adding those fields the user won't be able to submit the form.

If that’s not exactly what you’re looking for, can you explain a bit more so I can help you better? 

Once we hear back from you, we'll be able to move forward with a solution.

I want to make the forms private and require users to login to access them. Is there a way to automatically record which user completed the form based on their login?

Hi @jon709,

Thanks for using Jotform.

Although the invite link does not automatically record which user completed the form based on the link/logging in to complete the form, there are a couple of workarounds that might work for your use case.

Allow me a little time to put these together, and I will update you via thia thread shortly.

Hi again @jon709,

Thanks for your patience as I put these together for you!

First, you could include an Email field on the form for the users to fill out to record their email which will then be displayed post-submission in your submission Tables. Additionally, if you are sending your users individual links to fill out the form, you could have their email and/or name pre-populated by using URL Parameters. Here's our guide on prepopulating-fields-to-your-jotform-via-url-parameters

Secondly, you could have an unique access code for each user (this would be more feasible if you have a smaller amount of users) and, using form Conditional Logic, allow access only if the assigned access code(s) is entered. I've created a simple example form here to show this functionality: 221454321748050

Let's start by adding a Short Text field to our form where our respondents will enter in their access code:

You'll also notice that I've added a new page to the form with the rest of the fields within it. Note that the NEXT button will automatically be hidden.

As such, we'll need to set a condition to show this Next button, based only if the correct access codes are input. To set this condition, we'll click on the SETTINGS tab in the top menu of your form builder, click on the CONDITIONS tab, and then we'll use the SHOW/HIDE FIELD condition:

Let's say we have two access codes: 1234 and 5678, so our condition will look like this:

So now, only when the correct access codes are input, will the user be able to continue, and you'll be able to track which respondent filled out the form via their access code as well:

I hope this helps! Please let us know if you have any further questions.