University of San Francisco employees joke that the school’s acronym, USF, stands for “U Stay Forever.” Allyn Nobles is living proof of that, having not only worked at the university over the past 16 years in two different departments, but also having attended the school as an undergraduate student.
These days Allyn serves as the Associate Director for USF’s Center of Global Education (CGE), a department that oversees all of the school’s study abroad programs. Studying abroad is a big deal at USF as more than 10 percent of USF’s student body embarks on international study trips every year.
With so many students applying to study abroad, Allyn needed a robust way to collect and organize their information. When students apply to study abroad, they first need to send the CGE office their passport information, area of study, emergency contact information, and details about their health insurance. Separately, the students agree to USF’s behavioral standards when they travel abroad.
If that sounds like a lot, it is. But making sure students are safe and accounted for abroad is a big responsibility, especially when the unexpected happens, such as when students studying in Japan had to evacuate in 2011’s major earthquake. Needless to say, it’s imperative to have student information organized and readily available.
Jotform made it easy for Allyn to collect and manage all of the students’ information. An initial step in the pre-departure process is for students to fill out detailed forms that ask for participant information, including emergency contacts, a behavior contract, and travel intent — all of which Allyn created without needing the help of USF’s IT department.
The Center for Global Education at USF doesn’t just find ways for their students to experience the world; they want students from around the world to experience USF, as well. USF is part of a Jesuit Education Exchange Program (JEEP) that makes it possible for students at other Jesuit schools around the globe to study for a semester at USF and experience everything that San Francisco has to offer.
This is where Jotform comes to the rescue yet again. Allyn created a JEEP student application for students at other schools to be able to come to USF. The form asks for a student’s home institution, personal information, and immigration history.
Between JEEP students coming to San Francisco, and USF students looking to study abroad, Allyn’s department processes the information for more than 500 students every year, all through various online forms. So while each student probably remembers their incredible trips slightly more than their experience filling out the forms, Jotform plays a less memorable but crucial part.
Does your school or organization use Jotform to collect applications? Let us know in the comments!
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Thanks for sharing helpful blog. Traveling across the globe can be a more grateful experience, if you make a difference in the life of less fortunate people while traveling. I love to travel, thus one of my friends suggested to see this page to travel abroad and make a difference by helping the less fortunate.
hi can university of San Francisco offer full scholarship for international student?
My college uses Jotform for many things. We use it from simple event check-ins all the way to our On Demand Student Assistance offerings. We have a form that our students can fill out that will allow their academic advisor to help schedule them for their next semester with out stepping foot on campus. The student simply answers the days, times, locations and so on which then allows the advisor to create a tailor made schedule just based on the student's needs. We also use it for one on one Financial Aid assistance, on the go prospect cards, and much more.
Let me know if you have any questions!
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We use forms for all sorts of purposes: job applications, free & paid event sign-ups, benevolence applications, room requests, vendor applications, parent/guardian consent forms, memorandums of understandings with guest artists, and check requests.
There's a lot more, these are the most frequently used.
The church was very paper heavy when I arrived 16 months ago. The only thing done online was the website. The goal has been to digitize & FORM-alize everything possible.
We created forms to assist families and students sign up for events such as field trips and proms. Students who want to get involved in our club program use the form for club registrations. We use the data collected to track the number of participants that attend our events in order to provide PA Cyber with important marketing information.