How to Delete Form Submission Data

December 7, 2023

After downloading your form submissions as an Excel or CSV file, you may want to delete some submissions from your Jotform account and keep only the most recent ones. This guide shows how to delete your form submissions in Jotform Tables.

Note

Deleted entries are stored temporarily in the trash folder for 30 days. To free up your upload space, you need to purge your deleted submissions in the Trashed entries folder.

To open Jotform Tables

  1. Go to My Forms and choose your form.
  2. Select Submissions at the top.
Steps to open Jotform Tables from My Forms

In Jotform Tables, you can delete

Deleting a Specific Entry

  1. Open the entry’s menu using the three-dot icon in the first column of the table.
  2. Select Move to Trash from the menu.
Steps to delete an entry in Jotform Tables

Deleting Multiple Entries

  1. Choose the entries using the checkboxes in the first column of the table.
  2. Select Delete in the upper-right corner.
  3. In the confirmation dialog, select Move to Trash.
Steps to delete all entries in Jotform Tables
Steps to delete multiple entries in Jotform Tables

You can use the Select all checkbox in the upper-left corner of the table to select all the entries if you need to delete all submissions.

Deleting Submissions Based on a Filter

  1. Select Filter next to the search field in the upper-left corner.
  2. In the Advanced Search/Filter dialog, add your desired filters. To learn more, see How to Filter Entries in Jotform Tables.
  3. Select Apply Filter at the bottom.
Steps to filter entries in Jotform Tables
  1. Once filtered, choose the entries to delete. See Deleting Multiple Entries.

Deleting Trashed Entries

To permanently delete the trashed submissions

  1. Open the main tab’s menu using the three-dot icon.
  2. Select Trashed entries.
Steps to view the trashed entries in Jotform Tables
  1. In the Trash panel on the right, choose the submissions to delete, then select Delete Forever.
  2. Finally, select Delete in the confirmation dialog.
Steps to delete trashed entries in Jotform Tables

Auto-Deleting Form Submissions

Suppose you’re managing your records in third-party services like Google Sheets or Airtable and don’t need to keep the data in Jotform. You can configure your form to automatically delete your form entries.

To auto-delete submissions

  1. In the Form Builder, go to Settings at the top.
  2. Select Show More Options at the bottom.
  3. Scroll down to Auto-Delete Form Submissions, then select Enable.
  4. Choose the Deletion Period, then select Next.
  5. Review your settings, then select Yes, Update.

For more information, see Deleting Form Submissions Automatically.

Contact Support:

Our customer support team is available 24/7 and our average response time is between one to two hours.
Our team can be contacted via:

Support Forum: https://www.jotform.com/answers/

Contact Jotform Support: https://www.jotform.com/contact/

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