Letter of Authorization
A letter of authorization is an agreement between the person, known as the principal, authorizing another, known as an agent, to perform certain functions or powers in order to perform the duties of the principal. This letter also contains the period of effectivity of the contract of agency between the principal and the agent. Share Jotform’s free Letter of Authorization via email and securely collect electronic signatures from any device. Once signed, a finalized PDF document will be sent to your inbox — ready to download, print, and share with the appropriate parties.
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A letter of authorization is a document that delegates authority to another person to perform specific actions on your behalf, such as making decisions, accessing information, or handling business matters. An effective LOA is typically precise about the powers being granted, their duration, and the conditions under which the authorization can be terminated.
A comprehensive letter of authorization can help ensure that the actions taken by the authorized person are accepted by third parties like banks or governmental institutions. Clearly defining the scope of authority and the level of responsibility can also help prevent disputes and misunderstandings. The authorizing party may be liable for what occurs while their delegate is acting on their behalf, so it’s important to create a letter that’s specific about the permissions being granted and the actions the representative is allowed to take.
Here are some steps you might take when drafting a letter of authorization:
There are several types of letters of authorization. Here are some of them:
The letter of authorization can include the names and contact details of both the authorizer and the delegate, authorized powers, and any limitations on those powers. It may also be useful to specify the reason you’re granting these permissions. You can include the dates when the authorization begins and ends, as well as any conditions under which the authorization may be prematurely revoked. Finally, you can leave a space for signatures and possibly a notary to formalize the authorization.
It can be important for the letter of authorization to avoid vague or complicated language that doesn’t specify exact powers, be specific about the actions and decisions your delegate is authorized to make on your behalf, and clearly outline any restrictions on those abilities. The letter can state the start and end dates of the authorization and include revocation terms so you can easily withdraw your authorization if necessary.
Generally, a letter should be signed and dated to be valid. Keep a signed copy of the letter for your records.
Letters of authorization are commonly used to handle personal financial transactions, healthcare decisions, and legal matters on behalf of someone who isn’t able to themselves. These letters may authorize an individual to withdraw funds from a bank account, pay bills, access personal financial information, sign a contract, accept legal documents, manage property, oversee childcare, communicate with healthcare providers, and make medical decisions, among other functions.
Businesses often require LOAs when they need someone to act on their behalf in negotiations or to perform operational tasks. LOAs can allow an agency to represent a company and handle transactions, or they can grant authority to an individual employee to perform tasks and make specific decisions.
While both a letter of authorization and power of attorney can grant someone else the ability to act on your behalf, they differ in scope and formality. An LOA is usually more limited in scope, often related to single actions or specific decisions, and does not concern legal decisions. In contrast, a POA is more comprehensive, granting broader legal powers to manage things like contract signatures, finances, property, or health decisions when someone is incapacitated or unavailable.
Using a letter of authorization can provide flexibility, convenience, and clarity. It can allow individuals and businesses to delegate tasks effectively so operations continue smoothly in case of absence or incapacity. LOAs can provide a framework that protects all parties involved by defining the scope and limits of the delegated powers. This can be incredibly beneficial in maintaining continuity in business or personal matters when direct involvement isn’t possible.
A professional letter of recommendation is used by a prospective job applicant when applying for a position at a different company. Usually written by a previous supervisor, this letter highlights the skills, personality, and qualities of the applicant that is related to the job position they are applying for. Share this Professional Letter of Recommendation via email, which the respondent can then fill out and sign from any device. Once signed, a finalized PDF document will be automatically sent to your inbox and ready to present to the hiring manager.Make updates to this Professional Letter of Recommendation in seconds without any coding. Using Jotform’s drag-and-drop form builder, you can easily add or remove form fields, choose new fonts and colors, personalize automated emails, and much more. Land your next big job with Jotform’s free and fully customizable Professional Letter of Recommendation. If you want to take your signing process online, create an e-sign document with Jotform Sign.
Need a quick and professional way to confirm your employees' resignations? No problem. With Jotform’s Resignation Confirmation Letter, you can build a confirmation letter to send to your employees who have recently resigned for both yours and their records. Oversee the signature process from start to finish in one centralized place. Share via email or embed in your internal management portal and start collecting resignation confirmation signatures today.Customizing your Resignation Confirmation Letter is easier than ever with Jotform’s drag-and-drop form builder. Update your business’ terms and conditions, add or remove form fields, change fonts and colors, and make other design changes — no coding required. Create your letter, send it straight to your former employees, and start collecting signatures seamlessly. To send and sign documents in seconds, customize this template and share it with Jotform Sign.
Congratulate your new hires with Jotform’s Job Confirmation Letter template. Instead of drafting up individual letters for each new employee, Jotform Sign lets you save time by sending your letter template to be filled out and signed by your HR manager in a few quick clicks. You’ll receive a notification and a finalized version of the document once this has been completed.Want to make changes to this Job Confirmation Letter template? Drag and drop to add or remove text or signature fields, customize the letter’s message, and make other design changes. You can even add a signature field so your new employees can sign as well! Once each Job Confirmation Letter is filled out and completed, you can instantly download or print it for your records. Securely gather signatures anytime, anywhere with Jotform Sign.
An income verification letter is a document an employer issues to confirm an individual’s income and employment status and provide evidence of the individual’s financial situation. If you need a standardized income verification letter for your property management company or landlord duties, Jotform has you covered. With our income verification letter template, you can quickly verify a potential renter’s income. Plus, you’ll be able to keep track of important applicant details — such as their salary, current occupation, and other renter-related information — that are saved in your Jotform account.Our drag-and-drop builder makes personalizing your income verification letter template easy too — you have the ability to change fonts and colors, add additional signature fields, edit policies, and much more. You can even set up an automated workflow either to approve or deny renters on the spot if they don’t meet your desired income requirements. Once everyone has signed your document, you can download it for your records or share with other stakeholders. If you’d like to save time by automating your workflow, do it with Jotform Sign, Jotform’s powerful e-sign solution.
Create and collect recommendation letters from your managers and professors with this Letter of Recommendation for Student from Jotform Sign. It works for both students looking to collect letters and individuals who have been asked to give their letters of recommendation. Create and send your letter and receive a copy when all parties have filled it out — easily converted into a PDF document.Personalizing this Letter of Recommendation for Student is quick and easy with our intuitive online form builder. Drag and drop to add or remove form fields, include more signature fields, change fonts and colors, upload logos or personal branding, and create automated signing orders. Show your next employer or university that you have what it takes with the help of your professors or employers.
A contract termination letter is a formal letter informing one party to a contract of the other party’s intention to cancel or terminate their business agreement or ongoing business relationship. This termination may be for different reasons, such as for a lease agreement, employment, long-term business partnership, or any contract where one party intends to cut ties with the other.Using this free Contract Termination Letter template, you can seamlessly fill out letter details and add signatures from any device. Jotform Sign lets you send out your document for signature — either to the company or person whose contract you are terminating, or to a colleague — as well as set up a signing order and automatically finalize the document so it’s ready to be downloaded instantly. You can even drag and drop to customize this Contract Termination Letter’s design. Send and sign documents in seconds with Jotform Sign.
These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.