HR Documents PDF Templates
Professional Employee Record Template
Professional Employee Record Template will highly ease your process, as you will be able to view each employee's information in one interface if you are running a business or working in an HR department.
Application For Employment Template
Do you want to collect the online job applications for your business? This easy to use job application form template will come in handy for your business! You can gather the personal information, for example, full name, email address, address, phone number, and job interest details such as type of employment desired, the date that the applicant can begin working, employment history for instance most recent employer name, city, state, employer phone, position, supervisor name, reason for leaving, and additional information such as explanations of the why you should hire the applicant. As you can see, the form includes all of the information about your applicants. Thus, you can find the best employees by using this job application form template! When you get the submissions, you can move the submission data into Jotform’s PDF editor and record the data that belongs to the applicants. We have prepared a PDF template with this form, if you want, you can add your branding and use it immediately!
Professional Letter of Recommendation
Create a professional letter of recommendation in seconds. Works great on any device. Android and iOS compatible. Easy to customize and share. No coding required.
Release of Information Template
The Release of Information Template is a document that authorizes the disclosure of official or medical records to specific individuals or organizations
Verification Of Employment Letter
Complete verifications of employment for your employees. Great for HR departments. Easy to customize and fill out on any device. Automate your workflow.
Employee Equipment Agreement
Create an employee equipment agreement in seconds. Works great on any device. Android and iOS compatible. Easy to customize and share. Get instant notifications.
Letter of Intent for Promotion
Create a letter of intent for promotions at your company. Works on any device — iOS or Android. Drag and drop to personalize. Converts to a PDF automatically.
Resignation Confirmation Letter
Confirm your employee’s resignation with this easily customizable letter. Create once, send multiple times. Works on any device — desktop, tablet, and mobile.
Income Verification Letter Template
Create an income verification letter that works for your business. Easily customizable. Works on all devices — iOS and Android. Download immediately as a PDF.
Employee of the Month Certificate Template
An employee of the month certificate template is a type of document that employers use to generate certificates for team members who have gone above and beyond in a particular month.
Business Travel Itinerary Template
Planning a business trip? Help employees and executives keep track of travel arrangements and appointments with Jotform’s Business Itinerary PDF Template. Using Jotform’s PDF Editor, you can edit this sample.
Job Confirmation Letter
Create a job confirmation letter and send it out for signature. Works great on any device. Easy to customize. Download the finalized document as a PDF.
Employment Contract Template
Generate an employment contract template in seconds. Drag and drop to customize. Fill out and sign from any device. No coding needed.
Previous Employment Verification Letter
Gather employment verification letters from your past employers. Create, send, and share. E-sign in seconds. Works on tablets, smartphones, and desktops.
Promotion Letter to Employee
Create promotion letters for your employees. Easy-to-customize letter template. Fill out and sign on any device. Save time with e-signatures and automation.
Training Record Template
Keep track of employee training. Generate PDF training records automatically. Collect information and e-signatures. Easy to customize. No coding.
Proof of Unemployment Letter Sample
Create a custom proof of unemployment letter with a free template from Jotform. Works on any device type. Fully customizable and no coding. Share in seconds.
Employment Verification Letter Template
Create and e-sign employment verification letters fast. Great for HR departments. Works great on any device. Customize with our drag-and-drop builder.
Letter of Intent to Return to Work
Notify your work of your intent to return with this letter. Drag and drop to customize. Collect e-signatures of approval. Works well on all device types.
Basic Employment Resume Template
The Resume PDF template has six different sections that allow you to gather applicant's data such as personal information, education background, applicant's attainment about a computer, and the experience, also employment history of the past ten years, with the references who vouch for the candidate, and questions about the job. Besides, the applicants can upload their CVs and cover letters.
Letter of Recommendation for College
Create a recommendation letter to use for your college applications. Works on smartphone, tablet, and mobile devices. E-sign in seconds. No coding.
Letter of Interest for Promotion
Generate letters of interest for promotion. Great for HR departments. Fill out and sign on any device. Save time with automation and e-signatures.
Employee Performance Evaluation Template
Employee Performance Review PDF template will save your valuable time to lose with creating a performance review form for each employee from scratch. You are able to change the design and layout according to your business!
Cover Letter for Internal Position
Create a cover letter for an internal position. Works on all devices. Drag and drop to design in seconds. Collect e-signatures faster. No coding.
About HR Documents PDF Templates
HR documents PDF templates are pre-designed files used by human resources teams, managers, and employers to standardize hiring documents, employee records, performance evaluations, and internal communications in a consistent, fillable format. Manpower is at the core of any company. A product or service can only be as good as the employees representing it. And, within this entire business model, head hunting and talent acquisition play a key role. Application documents in general have been the go-to solution of the human resources department. Others stay with the traditional means of walk-ins and paper-based documents, while others are moving towards paperless solutions by using online application documents.
With Jotform, the hiring process should be seamless and easy. You may start with a simple application that will allow applicants to apply for a position. Your applicants can upload/attach their resume to show off their skillset. From there, you can pick and decide who deserves to go to the next level. An initial interview usually comes right after reviewing their applications.
However, organizing the files and applications of each applicant can be a tedious process. Wouldn’t it be nice if you can collate their applications both ways? The good news is, you can. Their applications can be handled through Jotform’s submissions page, while a hard copy of their data can be printed in PDF format. With our new PDF Editor, you can save time by using one of our readily available PDF templates. Anyone in the Human Resources industry would love this! Instead of hiring a designer or doing it yourself from scratch, we did most of the hard work for you and came up with these vibrant designs and layouts.
Use Cases of HR Documents PDF Templates
HR Documents PDF Templates are versatile tools that address a variety of HR challenges and streamline documentation processes. Here’s how they can be used, who benefits from them, and how their creation may differ based on specific needs:
1. Possible Use Cases:
- Employee onboarding and off-boarding documentation
- Employment contracts and offer letters
- Performance review and appraisals
- Disciplinary action and incident reports
- Leave of absence and vacation request documents
- Policy acknowledgment and consent documents
- Exit interviews and feedback surveys
2. Problem Solving Points:
- Reduces manual paperwork and administrative errors
- Standardizes HR processes across departments
- Facilitates secure digital signatures and approvals
- Enables quick access and retrieval of employee records
3. Possible Owners and Users:
- HR managers and coordinators
- Small business owners and office administrators
- Recruitment agencies and HR consultants
- Department heads and team leaders
In summary, HR Documents PDF Templates can be tailored to fit any HR scenario, ensuring that every document is relevant, compliant, and easy to manage.
Frequently Asked Questions
1. What are HR Documents PDF Templates?
HR Documents PDF Templates are ready-made, customizable layouts that help human resources teams create structured records for hiring, onboarding, performance management, policy acknowledgment, and employee administration using Jotform PDF Editor and Jotform Sign.
2. How can these templates streamline HR workflows?
They standardize documentation across the HR lifecycle, making it easier to generate consistent PDFs from form submissions, collect required signatures, and maintain organized employee records in one system.
3. Can I use Jotform Sign to collect signatures on HR documents?
Yes. HR teams can gather signatures for contracts, onboarding packets, policy acknowledgments, evaluations, and other approvals through Jotform Sign while keeping documents stored and trackable.
4. What types of HR documents can I create with these templates?
You can build employment applications, onboarding forms, evaluation forms, promotion requests, leave forms, policy agreements, and separation documents — all adaptable through Jotform PDF Editor.
5. How customizable are HR Documents PDF Templates?
Every template can be redesigned with your branding, department-specific sections, job-role fields, workflow instructions, and custom data components to align with internal HR processes.
6. Do these templates help with compliance and documentation accuracy?
They encourage standardized data collection, timestamped acknowledgments, and organized storage, helping HR teams maintain accurate records and follow established documentation requirements.
7. Can these templates integrate with automated HR processes?
Yes. You can automate PDF generation from form submissions, route documents for signature, and store completed files in folders or integrated platforms, supporting streamlined HR operations.
8. Are HR Documents PDF Templates suitable for large and small HR teams?
They scale easily for small businesses, mid-size companies, and large HR departments that need efficient document creation, secure storage options, and collaborative workflows.
9. Can HR teams manage all finished PDFs inside Jotform?
Yes. Completed documents — whether created through PDF Editor or signed via Jotform Sign — can be stored, filtered, searched, and downloaded to maintain organized HR documentation archives.
These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.