How to Prepopulate the Same Form with Data from a Previous Submission?

  • Profile Image
    kaygeorge1
    Asked on May 07, 2021 at 07:54 AM
    Also, I tried to fill out the form a second time. The form said I could only fill out the form once. This is for a horse show. Often there is one rider and several horses. The name of the rider will be on each form. The name of the horse will be different per horse. Can they still fill out two or three forms?
  • Profile Image
    iremozkaya
    Answered on May 07, 2021 at 08:16 AM

    Hello kaygeorge1,

    How to Prepopulate the Same Form with Data from a Previous Submission

    You can set up the form to copy the data from the previous submission and prepopulate the fields with that data in the new submission. This way, the fields that will have the same data as the previous submission don't need to be filled again. (Like rider name in this case)

    The way that this work is:

    • A user opens the form, fills the data, and submits the form.
    • The user gets redirected to the same form but this time the fields are pre-filled with the data entered previously.

    You can add your external link by doing the following steps:

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    Adjust the redirection with the URL of your form and the field names of your form and you should be good to go. The Unique Name of the fields can be found in the advanced properties of the field.

    You can do the following steps for finding the Unique Name:

    1. Click the settings of the target field.

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    2. Click Advanced and go Field Details from the right panel.

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    3. Now you can see the Unique Name of the field.

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    If you require any further assistance, please let us know.

  • Profile Image
    kaygeorge1
    Answered on May 07, 2021 at 10:44 AM
    thank you for the note.
    I am getting this message.  It will not allow me to fill in the form.  It also does not show up my first entry on the submission list or excel spreadsheet
    Sorry! Only one entry is allowed.
    ...
  • Profile Image
    Nik_M
    Answered on May 07, 2021 at 01:04 PM

    The "Sorry! Only one entry is allowed." is shown because you enabled the Unique Submission feature, which is preventing duplicate submissions.

    Related Guide: How to Set Unique Submissions on a Form

    If you want to submit the form multiple times from the same browser/device, you should disable this feature.

    I also checked and you received 2 submissions this month. One is shown in the Table, and you deleted the other one.

    Related Guide: How to View Form Submissions

  • Profile Image
    tommy
    Answered on June 23, 2021 at 04:18 AM

    Hello,

    Based on your previous question on prefill forms, we wanted to let you know that Jotform Prefill has been launched! Now you can create free prefilled forms that can be connected to CRM, Jotform Tables, and previous submissions to create pre-populated forms with unique URLs. We are so happy and excited to welcome you to explore the elements of Jotform Prefill and what you can do with them.

    You can find further information below if you are interested.

    You can start exploring now from the Form Builder page of any form you want. Simply click the “PUBLISH” tab in your Form Builder and click the “PREFILL” option:

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    1- Manual Prefill

    You can fill the form manually and share with your users easily. When you send the URL, users can see the populated data by prefilling.

    You can create a prefilled form manually by entering the information like form filling experience and clicking “Save” at the right top. Then, a prefilled form URL that can be edited will be generated by the system.

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    By clicking the 3-dot menu button, you can see options for the created prefill form. These options are explained in this screenshot;

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    Also, you can check this guide: How to Prefill Form Fields With Data You Provide with Manual Prefill?

    2- Jotform Form Prefill

    You can prefill the fields by your old submissions. Thus, you can use existing information or imported data in Jotform Tables. For each record in Tables, you can create a prefilled URL by clicking the “Add a new Prefilled URL” button. After the submissions selection, you can click the “Create” button and prefilled URLs will be generated. After that, all created prefilled URLs will be seen at the record list.1624429158_60d2d2663efd0_

    By clicking the 3-dot menu button, you can see options for the created prefill form. These options have been explained in this screenshot;

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    Also, you can check this guide: How to Prefill Form Fields With Data From Another Form With Form Prefill?

    3- Jotform Tables Prefill

    You can prefill the fields by selecting rows from Jotform Tables. Thus, you can use existing information or imported data in Jotform Tables. For each submissions in Tables, you can create a prefilled URL by clicking the “Add a new Prefilled URL” button. After the submissions selection, you can click the “Create” button and prefilled URLs will be generated. After that, all created prefilled URLs will be seen at the record list. 

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    By clicking the 3-dot menu button, you can see options for the created prefill form. These options’ explanations can be seen in this screenshot;

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    Also, you can check this guide: How to Prefill Form Fields With Data From Other Tables with Table Prefill?

    4- SalesForce Prefill

    You can integrate your forms with a Salesforce account and match Salesforce fields with form fields. For each record in Salesforce, you can create a prefilled URL to be sent to your users. For the SalesForce prefill, you need to authenticate your Salesforce account for prefilling.

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    By clicking the 3-dot menu button, you can see options for the created prefill form. These options can be seen in this screenshot;

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    You can visit the following user guide for more details: How to Prefill a Form Using the Data From Salesforce.

    5- Hubspot Prefill

    You can integrate their form with a HubSpot account and match Salesforce fields with form fields. For each record in HubSpot, you can create a prefilled URL to be sent to your users. For the Hubspot prefill, you need to authenticate your Hubspot account for prefilling.

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    By clicking the 3-dot menu button, you can see options for the created prefill form. These options can be seen in this screenshot;

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    You can visit the following user guide for more details: How to Prefill a Form Using the Data From Hubspot

    6- Editable - Read Only Options

    In addition to these, You can also edit prefilled form settings for filled fields as editable by the end-user or read-only. If read-only is selected, users cannot change the prefilled information.

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    FOR MORE INFORMATION ON JOTFORM PREFILL, you can always visit our product page → Announcing Jotform Prefill and Send pre-populated forms

    In addition to these, there is a detailed guide about What Is Jotform Prefill And How Does It Work?

    Thanks for using Jotform!