How to Print the Form with the Users Data

September 15, 2021

This is a bit advanced topic and something that when building yourself would take days to do, but with Jotform Form Builder all you need are few clicks to have it running as you wish.

There are few ways to do this but it would depend if you are just starting with your form or if you have already built your form and are looking to print out some older submissions.

Also, in some cases, all that you would need is shown in this guide here: How to Show Headers and Text in the PDF.

Now if you still want to print the form out just as it is – the way you have designed it – and if you are looking for a way to do it all the time then the following steps are for you.

Utilizing Emails and Edit Link to Print Submissions

All that we need to do to be able to print the submission with the form looking as we have designed it and with all the data entered is to set up the email notification to send us the link that we can use for this.

Basically, we will add a print button to the form (or even on all pages if you so wish) – you can do that by following the steps here: Print Button on Forms, and once done that we will add the edit link tag to our email notification: {edit_link}.

What it will do for us, is that it will create a link to the specific submission made on your jotform and once you click on it, it will take you to the form with all of the data that was added during that submission with the fields pre-filled for you.

Once you are there, it is easy to just click on the print button on your form and print the pages out, or use the print option in your browser – if that is what you prefer (usually found under File -> Print).

Now, this is a very simple way to do it, for your future submissions, but there is a way to do it for your past submissions as well and that is described in the following segment.

Utilizing Jotform Tables to Print Submissions

While we can not go back in time and set the email notification to enable us to print the old submissions, this is still possible through Jotform Tables.

The way to do it is to select your form and then click on the Submissions button.

In Jotform Tables, select the submission, click the More button at the top right side, click Edit Entry.

This will open the form in the edit mode so all of your data should be clearly shown to you. All that you need to do now is to utilize the print buttons on your jotform and that is it (doing it this way requires that you do not use the browser’s print option, but form’s print button instead).

Are you looking for something that is not yet described above? Have some issues setting it all up? Just want to say that it is just what you were after? – If any of the above have found a match with you, just let us know about it in the comments section under this post 🙂

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