How to make a calendar in Google Sheets

Every trip to the grocery store brings with it a need to pick up some essentials. You wouldn’t want to leave without buying everything you need for the week ahead. Otherwise, you might find yourself scrounging for meals and frantically having to make a second trip.

No one likes to feel disorganized or like they’re not in control. That’s why maintaining a calendar is a prerequisite for keeping your day on track and dividing your tasks — especially in business.

And with Google Sheets, you can take advantage of the spreadsheet software’s interface to build simple or even complex calendars. Here’s how to make a calendar in Google Sheets to establish order in your business.

Understand your projects

Before creating a calendar in Google Sheets, take stock of the month — or months — ahead for your business. What’s on your plate, and what else do you expect will pop up? The more you have to do, the more complex your calendar will be — and the longer it will take to build.

Google Sheets gives you the ability to build a large-scale calendar, but it’s an involved process. Make sure you understand the scope of your projects to decide how far out you want to build your calendar and what resources you’ll need to invest to create it.

Choose a template

Google knows that each of their Google Sheets users is going to use the tool for different purposes. That’s why there are different templates you can use. And the Google Sheets calendar template has plenty of capabilities to explore and work with.

Here’s how it works:

  1. Go to your Google Drive and click on New in the upper left corner of your screen.
  2. This will open a window where you can find Google Sheets. Hover your pointer over the arrow.
  3. From there, select From a template instead of Blank spreadsheet. You’ll see a list of template options. Select the calendar template. Google Sheets will auto-populate each month, and you can add tasks, reminders, or any other elements to your calendar.

Do it yourself

Google Sheets is an elastic platform. Just as you can build from a template, you can also create a calendar from a blank sheet. This requires some coding and formula knowledge, but it gets easier the more you do it.

Start by typing “Sunday” in a cell. Click on the square in the bottom right corner of the cell, and hold while you drag your mouse six cells over. Google Sheets will automatically fill in the rest of the days of the week.

This guide is a great tool to help you the rest of the way. Essentially, learning how to make a calendar in Google Sheets yourself involves teaching the software how to behave in order to create the calendar you need.

Customize your calendar

Google Sheets offers full customization capabilities with its calendar buildouts. You can color-code your tasks, change font color and size to personalize your workflow, and establish a system that makes sense to you and your team.

Personalizing your calendar is a great way to maintain organization and ensure that each of your task items is easy to read. The last thing you want is to miss an assignment, so make sure you design your calendar in a way that will make it an asset for project management.

Make a calendar with JotForm

JotForm’s latest and greatest invention, JotForm Tables, is a juiced-up and evolved version of Google Sheets, and then some. You can pair your forms with tables that auto-populate with the data submitted through your forms. Use calendar view, and your table becomes a calendar. It’s that easy.

In addition to significant customization options, JotForm Tables offers specific calendar templates tailored to industries like marketing, IT, and other fields. Each template has an intuitive interface, and you can view your calendar from any device as well as download and share it in different file formats — like PDF or CSV.

Create an effective workday guide

Keeping an updated and organized calendar is an essential part of being an effective worker. Without a guide for your day, you might find yourself scrambling, trying to remember when specific tasks are due or who you’re supposed to collaborate with.

Maintaining records and building a safety net in the form of a calendar is the best way to ensure that your workflow remains on track — and discovering how to make a calendar in Google Sheets or JotForm is a great place to start.

This article is originally published on Mar 03, 2021, and updated on Jul 28, 2021.
Data collection analyst. Seeing life in 1's and 0's. Can't resist to a good cup of coffee. You can reach Quentin through his contact form.

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