How to Track the Signing Process of Other Parties

October 10, 2023

All sign requests are logged at Sign Inbox as soon as you send the document to other parties for their signature. It allows you to track which documents are waiting for your signature, the documents you signed but still awaiting the other party’s signature, the completely signed documents, and even those you canceled and declined by other parties.

Tracking the signing process is very simple. Let’s get started!

Tracking Documents Directly in Sign Inbox

You can view and track documents directly in Sign Inbox, similar to how you view your form submissions in Jotform Inbox. Here’s how:

  1. Go to the My Documents page, and hover your mouse to one of your Jotform Sign documents.
  2. Click the Signed Documents option.
How to Track the Signing Process of Other Parties Image-1

The page will take you to the Sign Inbox, where you can see the following tabs:

All Documents

Regardless of the document status, you’ll see them all under the All Documents tab. When you click a document, you’ll see three buttons on the top-right side of the page, namely:

  • Cancel Document — Click this button to cancel the sign request for the documents. You can cancel any documents that have yet to be signed by all parties.
  • Send Reminder Email — Click this button to manually send an email to the other party reminding them about the requested document. You can only send one reminder email a day.
  • Download Signed Document — You can download a document except for documents with no signature yet from all parties.

Waiting for My Signature

All documents awaiting your signatures, whether signed by the other party or not, are displayed under the Waiting for My Signature tab. All three action buttons, as explained above, are available on this tab.


Waiting for Others

The Waiting for Others tab displays the documents waiting for signatures from other parties. The same action buttons are available on this tab as well.



The Completed tab is where you’ll find the documents signed by all parties. You’ll find the Audit Trail at the bottom of the completed documents. You’ll only see the Download Signed Document button on this tab.


The Audit Trail includes the following information:

  • Title — The title of the document you’ve uploaded. You can always change this at the top of the Sign Builder.
  • Document ID — The unique ID of the document
  • Document Pages — The number of pages of the document.
  • Status — It’s either Completed, Canceled, or Declined.
  • Time Zone — The document’s time zone is based on your account’s settings.
  • Document History — The history includes when the flow started, the invitations sent, the document viewed and signed, if the original signer delegated the document, and lastly, when all parties completed the signing request.


The Canceled tab contains all the documents you’ve canceled. You can’t restart canceled documents. They also include the Audit Trail with the time and date of the cancellation. You can also download the canceled documents.



Lastly, the Declined tab is where you’ll find the documents that the other party declined to sign. You can also download these documents.


Tracking Individual Documents via Sign Builder

If you’re in the Sign Builder, you can track individual submissions on the Send tab. See the below image, for example:


You’ll see that each document is colored and labeled with its status. You’ll see the Track arrow on the right side of each document. Click that to view the document in Sign Inbox. At the bottom, you’ll find the See All Signing Flows link. The link also redirects you to the Sign Inbox.

With all these tracking tools at your fingertips, ensuring timely signatures is easier than ever. Ready to initiate the process yourself?

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