Maintenance Work Order Template
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A maintenance work order outlines repairs or maintenance services to be performed by a mechanic, as well as client information, the total cost of services, and binding signatures. It’s a crucial part of any repair or maintenance company and helps to organize tasks and streamline your workflow. If you’d like to take your maintenance company to the next level, simply fill in a short form with client and job details and watch as this free Maintenance Work Order Template generates personalized PDF work orders — easy to print, download, or share via email.
Does the thought of coding a form put a wrench in your gut? Good news — with our PDF Editor, customizing your free Maintenance Work Order Template is as easy as dragging and dropping to get the design you want. Add your company logo, include additional job details, and sign the document off with a professional e-signature. By taking your maintenance work orders online with this Maintenance Work Order Template, you’ll organize your records, save time, and have stunning PDF work orders to present to clients and coworkers.
A maintenance work order template is a type of document used to receive requests for maintenance tasks like conducting repairs, performing general upkeep, or addressing safety concerns for a workplace or other property.
Maintenance work order templates are used in order to streamline the maintenance request process for both the requester and maintenance crew. With a reusable form template, both parties can send and receive requests seamlessly.
To write a maintenance work order, you can start with a work order template and customize it to include details about your specific request. In general, work orders may include information such as a detailed description of what needs to be done, who is responsible for the task, and when it should be completed.
Facility managers, maintenance staff, homeowners, property management companies, tenants, front desk attendants, and other individuals that need maintenance work done can use maintenance work order templates.
A maintenance work order template should include form fields to collect important information like the type of request, who is requesting the work order, how urgent the work order is, where the work is required, estimated start and end dates, and cost of the work, if applicable. You can also include a section for additional comments to help requesters provide more details about the work they’d like done.
To fill out a maintenance work order form, locate your building or maintenance office’s work order form online. When you’re filling in your work order, try to be as descriptive as possible. The more descriptive you are, the better informed the maintenance workers will be, leading to better communication and faster repairs.
While both work orders and maintenance orders are requested the same way — via form requests — the work that they involve can differ. Work orders can refer to general tasks or jobs, while maintenance orders are more specific to repairs and safety concerns.
When deciding which maintenance tasks from your work order form to prioritize first, consider which tasks are the most urgent. Tasks like safety concerns and regulatory compliance issues should be prioritized because pushing them back could cause further damage or safety issues. As for tasks that aren’t urgent, many maintenance crews respond to requests in the order that they were received.
Yes, you can customize your maintenance work order template easily with Jotform’s drag-and-drop form builder. Add or remove form fields, change fonts and colors, integrate with useful third-party apps, upload branding assets and images, and more.
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These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.