Work Order Templates
Work orders provide details for any upcoming services that have yet to be performed and billed for, making them the precursors to invoices. They’re most commonly used by service businesses and can either be sent externally from a customer or internally to report an issue to another department. In addition to providing a summary of requested services to customers, work orders help businesses keep better track of upcoming projects and are therefore crucial in optimizing workflow.
Jotform gives you the option of saving all submitted work orders into PDFs you can easily access, download, and share. Whether you provide creative services, maintenance services, or anything in between, these work order PDF templates are perfect for small businesses and freelancers that don’t quite have the budget or workload to install work order management software.
You don’t need to be a professional designer or developer to use Jotform’s PDF Editor — but if you are, you still wouldn’t need to exhaust your technicals skills. After choosing the best work order template for your business, use our simple drag-and-drop system to rewrite form fields, rearrange form elements, and add your logo to best match your business needs. You’ll end up with a personalized work order template that automatically transfers work orders into PDFs, making it easier to manage data and productivity at the same time.
Free Construction Contract Template
Generate contracts for your construction company. Easy to customize with our drag-and-drop builder. Convert responses into PDFs. Works on any device.
Auto Repair Work Order
Mechanics can instantly generate automotive work orders using our free Auto Repair Work Order Template. Customize, download, and print PDF work orders fast!
Maintenance Work Order Template
Streamline your workflow with this free Maintenance Work Order Template. Quickly generate PDF work orders online. Download, print, or share in seconds.
Construction Invoice Template
This Construction Invoice Template contains information about the client, the invoice, job description, project description, payment method, and total amount.
Customer Product Setup Order
Customer Product Order Setup Template is designed for any company looking to provide order details regarding customer or core product, the benefit of a product. You can modify the template based on your specific business needs.
Vehicle Service Order
For automobile mechanics and technicians, organizing maintenance requests may seem like a lot of extra work. Give your old method of managing orders a tune-up with Jotform’s Vehicle Service Order PDF Template. This simple yet efficient template provides form fields for personal information, vehicle description, repair requests, and terms of service. Using Jotform’s PDF Editor, you can personalize additional elements like logos or form fields specifying the services available at your repair shop or dealership. Once your customers’ vehicle service orders are speedily converted into convenient, accessible PDFs, you’ll never get caught in the traffic of loose data again.
Work Completion Record Template
Looking for an organized way to gather completed work records? This work completion record template contains specific details like the client's name, property address, operative's name, date and time of completion with a field where you can state any issues, health and safety concerns.
Landscaping Work Order Template
Use this free Landscaping Work Order Template to quickly create professional work orders for your landscaping business. Download, print, and share in PDF format.
Car Wash and Detail
Car Wash and Detail PDF Template is a perfect tool for creating a service form for your car wash that doesn’t belong in the junkyard. You can also list any specific services, payment details, or terms and conditions.
IT Service Request
Jotform’s IT Service Request PDF Template is critical for any IT team or freelancing support specialist that wants to collect information about computer or network issues without the extra hassle of sorting through data.
Website Design RFP
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Video Production Order
Video Production Order PDF Template is perfect for any production company or independent videographer looking to keep better track of upcoming projects. This sample is perfect to collect details.
Website Design Inquiry
Website Design Inquiry PDF Template is an essential tool for any web designer who wants to ask potential clients all the right questions without flooding their inbox. You can effortlessly change the pre-equipped information fields
Dog Grooming Consent Form
Protect both your pet grooming business and your clients. Collect e-signatures seamlessly. Works on desktop, tablet, and mobile devices. No coding knowledge needed.
Cleaning Work Order Template
Generate cleaning work orders as PDFs with this free Cleaning Work Order Template. Easily customize the design. Download and print in seconds.
Graphic Design Order
Graphic Design Order PDF Template is an essential tool for any freelancer, design studio, or creative agency. You can redesign the provided information fields as well as include a personalized header and logo.
Freelance Web Development Request
Jotform’s Freelance Web Development Request PDF Template is a must-have tool for managing requests that doesn’t get in the way of your creative process.
New Transcription Project Form
Detailed transcription project PDF template that will help you provide all the information to your customers or to your employees so that you can have everything ready and running for the new transcription project.
Marketing Request Summary
Marketing request summary PDF template helps you to have a short but detailed marketing request summary for or from your customers, use it for all your marketing projects and have all the important information in a brief way.
Quality Incident Record
Quality Incident Record PDF Template is the best quality management tool for your organization. You can customize the sample to include whatever categories and descriptions needed to create the most detailed report possible.
Bug Report
Bug Report PDF Template is vital for any developer or engineering team assigned to fixing software errors. This customizable template converts data from previously-submitted online forms into PDFs.
Fleet Inspection Template
Collect information about motor vehicle defects with this customizable fleet inspection template. Drivers can provide detailed descriptions of items in need of repair.
What is a work order template?
Businesses use work orders to document what services a client has requested and the cost of those services. A work order template is a premade document that outlines the details typically included in a work order. Service businesses that need to produce a lot of work orders or are looking to save time on documentation and administrative work often use these templates.
A business creates a work order before work begins to document requests and ensure it can fulfill those requests and bill for them. Once the work is complete, clients receive an invoice.
When do you need a work order template?
The purpose of a work order is to clarify the work or service your business will perform. A work order template gives your business a premade format that you can reuse for different clients without having to reinvent the wheel every time. These templates cover a variety of types of work, including
- Facilities maintenance
- Automotive service
- IT services
- Landscaping
- Cleaning
- Inspections
With templates, your business can reduce the amount of administrative work required to track each project, increasing productivity and maximizing employees’ time.
What should a work order template include?
Your work orders will likely include elements unique to your business, such as your branding and specific industry terminology. However, there are a few key elements essential to any work order, such as
- Who is authorizing the job
- Who the job is assigned to
- Descriptions of tasks to be performed
- Materials and labor required
- Start and completion dates
- Estimated timeline
- Additional comments
Once you’re sure that you’ve included all the vital information in your work order template, then you can customize its appearance and other details to fit your brand. Customizing your template’s design by adding a logo or specific colors helps clients recognize your brand and associate it with your work.
How do you create a work order?
Understanding how to create a work order template is an essential part of any successful service business. Creating a work order template will save your team significant time by reducing their administrative work and streamlining documentation processes.
To create a work order, follow these steps:
- Identify the task to be done.
- Create the work order, ideally using a template. To do this In Jotform, just choose a template from the template library, click Use Template, then customize it to meet your needs.
- Schedule the work order.
- Assign the work to an employee.
Once the task is complete, add any final documentation about the job and close the work order.
Once you have a set work order template made, repeat this process and reuse the template as needed. Jotform has a number of work order templates to fit your needs, so you don’t have to build one from scratch.
Can a work order be used as an invoice?
Although work orders and invoices contain much of the same information, it’s important to keep these documents separate. The main reason you shouldn’t use work orders as invoices is to help you keep accurate records of a project’s progress.
By keeping work orders and invoices separate, you have specific documentation of a project’s timeline. Also, keep in mind that although you may create a work order based on a project’s original scope, you may have to include additional charges and account for complications on the invoice for financial purposes. This includes last-minute changes, additional resources, and going over estimated labor hours.
What are the benefits of work order templates?
Service businesses have enough to keep track of already, which is why generating new work orders for every client is such a hassle. Work order templates offer service businesses a quick, easy, and repeatable way to generate work orders for their clients. Using a template gives your team a consistent, repeatable way track work, keep everyone accountable,
Beyond being easy to use, online work order templates offer a digital solution that’s faster and more efficient than traditional paperwork. Using a consistent template for each work order also ensures that you’ve accounted for all details, saving your team the headache of having to follow up with clients.
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These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.