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How to Create Form Reports in JotForm

How to Create Form Reports in JotForm

Whether you’re running a small business or a large organization, seeing your results in an easy-to-understand report is essential. JotForm not only gives you the ability to collect data from people but also allows you to view it in a variety of ways. These reports go handy when you want to see the latest updates from your users in one place.

JotForm offers several reports that you can use, which are described in the detailed guides below:

This is just a brief overview of what each report does. For in-depth instruction on how to set them up and which options are available for each, refer to the detailed guides above. Some reports allow password protection to ensure that your Submission Data is safe and will only be shared with your peers.

Benefits of JotForm reports include:

  • View an overview of your submissions.
  • Manage who can access them.
  • Manage the data that can be seen.
  • Access them from any location with an internet connection.
  • Create as many as you need per form.
  • Easily modify the report or remove it completely.

To create a report, navigate to your My Forms page, select a form, click the Reports menu, then Add New Report.

Reports Menu - Add New Report

Reports Menu Add New Report

This will bring up a list of all the possible report options for that form.

Create New Report

Create New Report

Visual Report

This report is a staple for many, as it’s the most customizable and it offers a variety of visual options. It allows you to take the parts of your form submission data to create a graphical representation of it using charts (Basic Chart, Donut Chart, Pie Chart, Column Chart, Bar Chart, Line Chart, Text Grid).

Create New Report Visual Report

Create New Report Visual Report

This type of report is created on the new JotForm Report Builder page. Whether you would like to gauge performance, keep track of your company's growth, analyze sales activity, or interpret survey results easily, the Visual Report offers an efficient way of creating visually appealing and presentation-ready reports that you can keep for your own record or use on your next meeting presentation.

The JotForm Report Builder page also automatically creates slides of your visual report, which can be downloaded (in a PDF format) and/or shared with your colleagues later.


Excel Reports

You may be familiar with the option to download your data to an Excel file through the Submissions Page. Doing that will give you all the submission results. So, what's the difference? The benefit of using this Excel Report is it allows you to include/exclude the columns you need.

The generated Excel Report can be opened with any compatible application including Google Spreadsheets, Microsoft Office, Libre Calc, and any other Excel alternative.

Excel Report

Excel Report


HTML Table Listing Report

The HTML Table Listing Report will apply to users who want to share their submission data and present it as a table. It will allow you to quickly view all the form submissions online. You can sort them by columns by clicking the column name.

It also displays thumbnails of photos that open with a larger preview when clicked.

HTML Table Listing Report

HTML Table Listing Report


Grid Listing Report

This is similar to the grid you see at the bottom of the Submissions Page. You can hide or show columns as you please which allows you to create a more flexible custom report. Another great feature is its search functionality.

Grid Listing Report

Grid Listing Report

The bar at the bottom has more to offer:

  • Cycle through the pages (next and previous, first and last).
  • Refresh submissions (to show the latest ones).
  • Search submissions.
  • Displays the number of currently displayed submissions.


CSV Report

These are for those who might use Excel or may prefer to load their information into a separate or custom-built application. Using files in CSV format is an extremely simple and traditional way to transfer data between two endpoints.

CSV Report

CSV Report

RSS Listing Report

If you're familiar with RSS feeds, this should work well with your favorite reader. On top of that, you can get notifications of new submissions right on your desktop or your app, just like how you get notifications about your favorite feed.

Here’s how an RSS feed would look like within a reader, in this case, within Feedly.

RSS Listing Report

RSS Listing Report


Calendar Report

This is a great way to see what data was received and when. Notice the dots on the dates below? Clicking them will open up the submissions for that particular date.

Calendar Report

Calendar Report

If you click it again, it will bring up the full results of that submission.



Comments and suggestions are welcome below. If you have a question, post it in our Support Forum so we can assist you.

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  • survivalgroepfitzeist


    I have made report as grid and link. Now it comes: you're not authorized is shown.
    Where do I need to set this report as public as well?

    thank you. Rogier

  • John_Larkin

    None of the examples on this page work. They either point to 404 pages or they do not allow access to the shared reports because I am not authenticated to view those reports. I create forms on behalf of clients and I want to create access to the results of those surveys to those clients without me having to download and email.

  • Susan Wolff

    Can I use the same report over and over and just use a different form for the data for the report? Or if I need a report on a different form it needs to be a new report for each form?

  • Vicky_Tarver

    I need to have reports sent to an email automatically at a specific time each day. I was under the understanding this could do that. If it cannot, how do I get a refund?

  • nagimovna99

    Can you please please please create a button for automatically outputting the excel and/or other reports - This will save so much hassle with Google sheets security and confidential information concerns.

  • Hibbs_Kevin

    We have a grocery order form that we have been using. Is there anyway to compile the info of how much was ordered of each product across all submissions? I.E. how many apples were ordered across the 26 submissions?

  • pavithrainchennai1

    Really Useful Information. Thank you

  • dhovseth

    Is there a way to schedule a report of all submission to be emailed on a daily/weekly/monthly basis?

  • VizIndustryFair

    can customize the number of submissions I would like to view as a Report?


    No puedo realizar reportes. queda trabajando el sistema, no avanza. No se puede obtener el reporte cuando selecciono la opción de realizar el mismo.

  • lamprice

    Would I be able to use the submissions report with an attachment and be able to send it to other to access a portion?

    For example, send the A's to person A outside of the organization.
    Send the B's to person B, whom is also outside of the organization.
    The people outside of the organization will be able to open the data with the JotForm or see it as a submission report?

  • LabelHorde

    Is there any way to make the submission information automatically feed to a report so I don't have to manually keep downloading it to get the most updated report?

  • andrewcoplon

    Do you have to be a paid user to make reports?

  • Ruby5895

    Why do I need this??

  • GFS

    Hi, I work for a charity that has over 30 different 'branches'.

    All enquiries go through the same form, but submitters choose their branch from a drop down. Is it possible to customise the report so that only those who, for example, have chosen "London Branch" are visible in a spreadsheet - or even have a select response correspond to an individual email?

    It's very tedious having to open the whole report and copy and paste select responses into a separate spreadsheet and then email that spreadsheet on to the branch leader every time there is a new enquiry.


  • readychefgo

    Some of the fields on the form are not appearing onto the pdf form