How to Create Form Reports in Jotform

March 12, 2024

Whether you’re running a small business or a large organization, seeing your results in an easy-to-understand report is essential. Jotform not only gives you the ability to collect data from people but also allows you to view it in a variety of ways. These reports are handy when you want to see the latest updates from your users in one place.

Jotform offers several form reports that you can use, which are described in the detailed guides below:

Some form reports allow password protection to ensure that your Submission Data is safe and will only be shared with your peers. With Jotform reports, you can

  • view an overview of your submissions.
  • manage who can access your submissions.
  • manage the data that can be seen.
  • access your submissions from any location with an internet connection.
  • create as many reports as you need.
  • modify your report with ease or remove it completely.

To create a report

  1. Go to My Forms and choose your form.
  2. Open Reports at the top, then select Add New Report.
Steps to add a new report in Jotform

This will bring up a list of all the possible report options for your form.

Create a new report

Visual Report

A staple for many, Visual Report is the most customizable and offers a variety of visual options. It allows you to take the parts of your form’s submissions to create a graphical representation of data with charts, tables, grids, and more (e.g., Basic Chart, Donut Chart, Pie Chart, Column Chart, Bar Chart, Line Chart, Text Grid).

Visual Report Graphs
Visual Report

This type of report is created using the Jotform Report Builder. Whether you would like to gauge performance, keep track of your company’s growth, analyze sales activity, or interpret survey results easily, the Visual Report offers an efficient way of creating visually appealing and presentation-ready reports that you can keep for your record or use on your next meeting presentation.

Jotform Report Builder also automatically creates slides of your visual report, which can be downloaded or shared with your colleagues.

See How to Create a Visual Report to learn more.

Excel Report

You may be familiar with the option to export data to Excel in Jotform Tables. The benefit of using Excel Report is it allows you to easily choose the data or columns to include in the report. The generated report can be opened with any compatible application including Google Spreadsheets, Microsoft Office, LibreCalc, and any other Excel alternative.

Excel Report Submission Data
Excel Report

See How to Create an Excel Report for more information.

HTML Table Listing

The HTML Table Listing report will apply to users who want to share their submission data and present it as a table. It will allow you to quickly view all the form submissions online. You can sort them by columns by selecting the column name.

HTML Table Listing also displays thumbnails of photos that open with a larger preview when selected.

HTML Table Listing Report
HTML Table Listing

See How to Create an HTML Table Listing Report to learn more.

Grid Listing

Comes with a built-in search functionality, Grid Listing allows you to hide or show columns as you please to create a more flexible custom report.

Grid Listing Report
Grid Listing Report

The bottom bar includes some useful tools like a navigation bar, a refresh button, and a search bar. It also shows the number of displayed entries.

See How to Create a Grid Listing Report for more information.

CSV Report

CSV files are a common format for storing tabular data, such as spreadsheets or databases. They can be easily created and edited using any text editor and compatibility is a major advantage.

PowerShell Import-Csv Out-GridView
CSV Report

See How to Create a CSV Report to learn more.

RSS Listing

If you’re familiar with RSS feeds, RSS Listing should work well with your favorite reader. On top of that, you can get notifications of new submissions right on your desktop or your app, just like how you get notifications about your favorite feed.

Here’s what an RSS feed would look like within a reader like QuiteRSS.

QuiteRSS RSS Report
RSS Report

See How to Create an RSS Listing Report for more information.

Calendar Listing

Ideal for appointment scheduling, Calendar Listing allows you to easily view an overview of all your form submissions in a calendar format. This helps you quickly identify busy or available dates.

See How to Create a Calendar Report to learn more.

Contact Support:

Our customer support team is available 24/7 and our average response time is between one to two hours.
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