Steps to add a collaborator on Google Forms
- Open your form
- Click on the Share icon in the top right corner
- Enter the names or emails of the people you want to collaborate with
- Choose an access status for each collaborator
- Click on Send
Whether you’re working with a team to develop form questions, asking your manager to review a form for accuracy, or getting feedback from other stakeholders, adding collaborators to your Google Form can be a good idea.
Did you know that sharing a Google Form with collaborators is not the same thing as simply sending the form to respondents? When you send a Google Form to others, they have the ability to fill out the form but not edit the questions. On the other hand, when you add people as collaborators, they are able to edit the form itself.
In this article, we’ll show you how to add a collaborator on Google Forms with step-by-step instructions, so you can create, refine, and finalize forms together with your team.
Step-by-step: How to add a collaborator on Google Forms
Follow these instructions for how to use Google Forms and add a collaborator:
- In Google Forms, open the form you want to share with a collaborator.
- In the top right corner, click the Share icon (person with +).
- Enter an email address for each person you want to add as collaborator in the box that says Add people, groups, and calendar events.. Google Forms can have multiple editors, so you can add several collaborators.
- Select the level of access you wish to give each collaborator. A Responder will only be able to respond to questions in the form. Select Editor to grant the person permission to edit the form questions. Editors also have the ability to view and delete form responses, as well as share Google Forms responses with others.
- Type in a note to the collaborator if necessary. Then click Send. The collaborator will now be able to edit your form.
Pro Tip
If you want to allow the collaborator to change permissions and share the form, click the Settings icon (cogwheel) in the Share popup box. Select or deselect the access you want to give.
Managing permissions: Tips for limiting access to your Google Form
When you create a Google Form and adjust your settings to invite collaborators, it’s important to know how to manage permissions effectively. Keep these tips in mind:
- Restrict access to certain people: Only invite an editor into Google Forms if necessary. If you share access with a wide group of people, your form may be changed without your knowledge or permission. Restrict people to Responder access if you don’t want them to collaborate on the form.
- Remove Google Forms coedit access when necessary: Remove collaborators once your work together is done. Simply change their Google Forms permissions to Responder so they can no longer edit the form.
- Add an expiration date for collaboration: If you’re worried you may forget to manually remove collaborators, add an end date to automatically revoke access for Google Forms collaboration.
- Make your Google Form public to the right audience: Don’t provide Editor or Responder access to irrelevant audiences. Their answers may skew your data.
Advanced form collaboration features with Jotform
While Google Forms lets you add form collaborators, it’s certainly not your only option as far as form builders go. One great Google Forms alternative is Jotform.
With Jotform, it’s easy to collaborate on your online forms with teammates and stakeholders.
Here’s how:
- In Jotform Form Builder, click on the Add Collaborators button at the top right.
- Select Copy Link in the popup panel.
- Share your form’s collaboration link with your team via email or text message. Your team will immediately be able to edit the form in real time, and you’ll be able to see where each team member is making changes.
Jotform lets you assign forms to team members as well, and they can gather and manage submissions on any device. You can also manage form data together in Jotform Tables and Jotform Inbox, giving you more control over how to view data and derive insights.
Jotform is free to use, so you can get started today. See how easy it is to collaborate on forms with your team in Jotform!
FAQs: How to add a collaborator on Google Forms
Yes, Google Forms collaborators can see responses as they are submitted in real time. Simply click on the Responses tab in Google Forms.
Yes, you can share a Google Form with multiple editors at the same time. Type in the names of individuals or groups you wish to share the form with and select the Editor option.
If you no longer want to provide access to certain collaborators, you can revoke their permissions by changing their status from Editor to Responder.
This article is for educators, team leaders, event organizers, and anyone who wants to streamline data collection by securely collaborating on Google Forms with multiple editors and managing form permissions effectively.
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