How to Send an Email With Form Data in Jotform Tables

February 23, 2023

Jotform Tables offers a straightforward way to send emails to your respondents. The Send Email action button allows you to send your Notification or Autoresponder emails manually with one click.

Here’s how to set up the Send Email action button:

  1. In Jotform Tables, add or insert a new column.
An arrow pointing to the Add column heading in Jotfrm Tables
An arrow pointing to the Add column heading in Jotfrm Tables Steps to add a new column in Jotform Tables using the Columns button Steps to insert a column in Jotform Tables using the column menu
  • To add a column, click on Add found at the right end of column headings. Or, click on the Columns button on the upper right, then select Add a new column.
  • To insert a column, click on a column heading’s down angle icon, then select Insert column from the menu.
  1. In the Add a New Column window, choose Buttons at the top.
A highlight on the Buttons tab in Jotform Tables' Add a New Column pop-up window
  1. Select Send Email from the options, then click on Next in the lower-right corner.
Arrows pointing to Send Email and Next in Jotform Tables' Add a New Column pop-up window
  1. Enter your desired column name, then click on Next.
Arrows pointing to the Column Name field and Next button in Jotform Tables' Send Email pop-up window
  1. Now, create or select the email template to use.
An arrow pointing to the Create an email button in Jotform Tables' Send Email setup Email type options when creating an email template for Jotform Tables' Send Email action button An arrow pointing to an Autoresponder email template in Jotform Tables' Send Email setup An arrow pointing to an Autoresponder's Edit button in Jotform Tables' Send Email setup
Options to create or select an email template in Jotform Tables' Send Email action button
  • To create a new template, click on Create an email at the top, choose the email type, then set up the template (i.e., content, recipients, attachments, etc.) as you would in Form Builder.
  • To use existing templates, select the templates using their respective checkboxes on the left. You can edit a template — to change the email content, recipients, attachments, etc. — by hovering your mouse over it and clicking on Edit in the upper-right corner of the banner.

Note: By default, Notification sends the email to your address while Autoresponder sends the message to the form filler. To learn more, see Notification and Autoresponder Settings.

  1. Finally, click on Create Column at the bottom to complete the setup.
An arrow pointing to the Create Column button in Jotform Tables' Send Email setup

You should now be able to send the entry’s email by clicking on its Send Email button.

A highlight to the Send Email column in Jotform Tables

To edit the column’s settings, click on the column heading’s down angle icon, then choose Edit column preferences from the menu.

Highlights to access the Edit Column Preferences option in Jotform Tables' Send Email column
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