How to Archive Submission Entries in Jotform Tables?

November 26, 2021

Do you ever need to delete an entry and later use it? But if you put it in the trash, it will be permanently deleted after 30 days, so what to do? Don’t worry, we have a new feature to archive the entries so you can store the submissions you do not need for as long as you want.

You can archive submissions in 3 ways in Jotform Tables.

Row Menu

  1. Hover on the entry and click on its kebab menu (3-dot) icon.
  2. Select Archive Entry from the options.
tables-row-menu-archive tables-row-menu-archive-jpg

You can also select multiple entries and archive them at the same time from the row menu.

More Menu

  1. Select one or multiple entries.
  2. Open the More menu in the top right corner.
  3. Select the Archive Entries option.
tables-more-menu-archive tables-more-menu-archive-jpg

Single View

  1. Hover over a row and click on View. A new pop-up window will open with all the details of that entry.
  2. Click on the kebab menu icon.
  3. Select Archive Entry to do just that.
tables-view-entry-menu tables-view-entry-menu-jpg

View Archived Entries

  1. Click on the kebab menu icon next to the tab name.
  2. Select Archived Entries to view all of the entries.
tables-tab-menu-archived tables-tab-menu-archived-jpg

Click on View Details to view the details of each archived entry.

Unarchive Entries

  1. Follow the above-mentioned steps to view archived entries.
  2. Select the entries to unarchive.
    tables-archived-restore
  3. Hit the Restore button to move them back to the submissions page.

Unarchived entries become visible in the active view tab with a Restored indicator next to it.

tables-archived-restored

If you moved an entry to trash from the archive, it can be found in the Trashed Entries section and can be restored or purged by following this guide: How to Restore Deleted Submissions in Jotform Tables

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