How to Delete Form Submission Data

September 7, 2024

After downloading your form’s submission data, you may want to delete some from your Jotform account and keep only the most recent ones. This guide shows how to delete your form’s submissions in Jotform Tables.

Youtube Embed Poster: _aR_7WwG9QU

Note

Deleted entries are stored in Trash temporarily for 30 days. To free up your upload space, go to Trashed entries and purge your deleted submissions.

Deleting a Specific Entry

To delete a submission

  1. In Jotform Tables, open the entry’s menu in the first column.
  2. Select Move to Trash.
A Move to Trash option in a Jotform Tables entry menu

Deleting Multiple Entries

To delete multiple entries

  1. Choose the entries, then select Delete in the upper-right corner.
A Delete button for multiple entries in Jotform Tables
  1. In the confirmation dialog, select Move to Trash.
A Move to Trash button in a Jotform Tables dialog

Deleting Submissions Based on a Filter

To delete filtered entries

  1. Select Filter at the top.
The Filter button in Jotform Tables
  1. Configure and apply your filters in the dialog. See How to Filter Entries in Jotform Tables for more information.
A filter in Jotform Tables
  1. Choose the entries, then select Delete in the upper-right corner.
A Delete button for filtered entries in Jotform Tables

Deleting Trashed Entries

To permanently delete trashed submissions

  1. Open the tab’s menu at the top, then select Trashed entries.
A Trash Entires option in a Jotform Tables tab
  1. In the Trash panel, choose the entries to delete.
  2. Select Delete Forever and confirm.
A Delete Forever button in Jotform Tables Trash

Auto-Deleting Form Submissions

Suppose you manage your records in third-party services like Google Sheets or Airtable and don’t need to keep the data in Jotform. You can configure your form to delete your form entries automatically.

To auto-delete submissions

  1. In the Form Builder, go to Settings at the top.
  2. Select Show More Options at the bottom.
  3. Scroll down to Auto-Delete Form Submissions, then select Enable.
  4. Choose the Deletion Period, then select Next.
  5. Review your settings, then select Yes, Update.

For more information, see Deleting Form Submissions Automatically.

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