How to Delete Form Submission Data

May 14, 2022

After downloading your form submissions as an Excel or CSV file, you may want to delete some submissions from your Jotform account and keep only the most recent ones. In this guide, we’ll walk you through deleting your form submission data in Jotform Tables. 

Note that deleting submissions in Jotform Tables does not delete the data permanently. They are stored in the trash folder for 30 days. This allows you to restore submissions when needed.

Protip

If you have file uploads in the form and wish to restore your Upload Space, you have to purge the deleted submissions in the Trashed entries folder.

Let’s start!

  1. Go to My Forms.
  2. Select the form with the submissions you want to delete.
  3. Click the Submissions button at the top of the page to open Jotform Tables.
my-forms-view-submissions-min.png

From there, you can perform the following actions.

How to Delete a Specific Entry

  1. Hover your mouse over the entry.
  2. Click the entry’s vertical ellipsis icon.
  3. Select Move to Trash.
tables-delete-entry-min.png

How to Delete Multiple Entries

  1. Select the entries.
  2. Click Delete in the upper right.
  3. Click the Move to Trash button to confirm.
tables-delete-multiple-entries-min.png

How to Delete All Form Submissions

  1. Tick on the checkbox in the first column heading to select all the entries.
  2. Click Delete in the upper right.
  3. Click the Move to Trash button to confirm.
tables-delete-all-entries-min.png

How to Delete Submissions Based on a Filter

  1. Click the Filter button.
  2. Set your filters.
  3. Click Apply Filter.
tables-apply-filter-min.png
  1. Once the filtered submissions are displayed, apply the steps in deleting all entries.

How to Delete Trashed Entries

If you want to permanently delete the trashed submissions, follow these steps:

  1. Click the main tab’s vertical ellipsis icon.
  2. Select the Trashed entries option.
tables-trashed-entries-menu-min.png
  1. In the Trash panel, select the submissions or tick on the Select All checkbox to mark all entries.
  2. Click the Delete Forever button.
  3. Finally, click Delete in the confirmation window to purge the marked entries.
tables-delete-trashed-entries-min.png

How to Auto-Delete Form Submissions

If you’re managing the records in 3rd party services like Google Sheets or Airtable and don’t need to keep the data in Jotform, you can set the Deletion Period on your form to automatically delete the form entries.

  1. Open the Settings tab in the Form Builder.
  2. Click Show More Options.
  3. Scroll down to the Auto-Delete Form Submissions section.
  4. Click the Enable button.
  5. Set the Deletion Period.
  6. Click Next.
  7. Review your settings and click Yes, Update to apply and save the changes.

For more information, check out the Deleting the Form Submissions Automatically guide.

How to Delete Form Submission Data on the Old Submissions Page

Delete a Specific Entry

  1. Click the entry’s delete (X) icon under the Del column.
  2. Click the OK button in the popup to confirm.
old-submissions-page-delete-entry-min.png

Delete All Entries

  1. On the old Submissions page, click the Delete All Submissions button.
  2. Enter your Jotform account password in the warning popup.
  3. Click the Delete Submissions button.
old-submissions-page-delete-all-entries-min.png

Delete Submissions Based on a Filter

  1. Click the Settings icon.
  2. Set the Time Frame.
  3. Click Delete Submissions in Time Range.
  4. Input your Jotform account password.
  5. Click the Delete Submissions button.
old-submissions-page-delete-filtered-entries-min.png

There is no trash folder on the old Submissions page, so be sure you have a backup of the submission data before deleting them. Once the submissions are deleted, they can no longer be recovered.

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