How to Delete Form Submission Data

March 16, 2023

After downloading your form submissions as an Excel or CSV file, you may want to delete some submissions from your Jotform account and keep only the most recent ones. This guide shows how to delete your form submissions in Jotform Tables.

Note that deleting submissions in Jotform Tables does not delete the data permanently. They are stored in the trash folder for 30 days. This allows you to restore submissions when needed.

Note

To free up your upload space, you need to purge your deleted submissions in the Trashed entries folder.

To open Jotform Tables

  1. Go to My Forms and select the form you want to delete.
  2. Select Submissions at the top of the page to open Jotform Tables.
Steps to open Jotform Tables from My Forms.

In Jotform Tables, you can delete

How to Delete a Specific Entry

  1. Open the entry’s menu using the three-dot icon in the first column of the table.
  2. Select Move to Trash from the menu.
Steps to delete an entry in Jotform Tables.

How to Delete Multiple Entries

  1. Choose the entries using the checkboxes in the first column of the table.
  2. Select Delete in the upper-right corner.
  3. In the confirmation dialog, select Move to Trash.
Steps to delete all entries in Jotform Tables.
Steps to delete multiple entries in Jotform Tables.

You can use the Select all checkbox in the upper-left corner of the table to select all the entries if you need to delete all submissions.

How to Delete Submissions Based on a Filter

  1. Select Filter next to the search field in the upper-left corner.
  2. Set your filters in the dialog box. To learn more, see How to Filter Entries in Jotform Tables.
  3. Select Apply Filter at the bottom.
Steps to filter entries in Jotform Tables.
  1. Once filtered, choose the entries to delete. See How to Delete Multiple Entries.

How to Delete Trashed Entries

To permanently delete the trashed submissions

  1. Open the main tab’s menu using the three-dot icon next to it.
  2. Select Trashed entries from the menu.
Steps to view the trashed entries in Jotform Tables.
  1. In the Trash pane on the right, choose the submissions to delete, then select Delete Forever.
  2. Finally, select Delete in the confirmation dialog.
Steps to delete trashed entries in Jotform Tables.

How to Auto-Delete Form Submissions

Suppose you’re managing your records in third party services like Google Sheets or Airtable and don’t need to keep the data in Jotform. In that case, you can set the Deletion Period on your form to automatically delete the form entries.

To auto-delete your entries

  1. In the Form Builder, select Settings at the top.
  2. Next, select Show More Options at the bottom.
  3. Scroll down to Auto-Delete Form Submissions, then select Enable.
  4. Choose the Deletion Period, then select Next.
  5. Review your settings, then select Yes, Update to apply and save the changes.

For more information, see Deleting the Form Submissions Automatically.

How to Delete Form Submission Data on the Old Submissions Page

This chapter shows how to delete the form entries from the old submissions page.

Deleting a Specific Entry

  1. Select the entry’s delete (X) icon under the Del column.
  2. Select OK in the confirmation dialog.
Step to delete individual entries on the old submissions page.

Deleting All Entries

  1. Select Delete All Submissions in the upper-right corner of the table at the bottom.
  2. In the confirmation dialog, enter your Jotform account password, then select Delete Submissions.
Steps to delete all entries on the old submissions page.

Deleting Submissions Based on a Filter

  1. Open the filter dialog using the gear icon in the upper-right corner.
  2. Choose the time frame.
  3. Select Delete Submissions in Time Range in the upper-right corner of the table at the bottom.
  4. In the confirmation dialog, enter your Jotform account password, then select Delete Submissions.
Steps to delete filtered entries on the old submissions page.

There is no trash folder on the old Submissions page — ensure you have a backup of the submission data before deleting them. Once the submissions are deleted, they can no longer be recovered.

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