How to Delete Form Submission Data

June 16, 2024

After downloading your form’s submission data, you may want to delete some from your Jotform account and keep only the most recent ones. This guide shows how to delete your form’s submissions in Jotform Tables.

Youtube Embed Poster: _aR_7WwG9QU


Deleted entries are stored in Trash temporarily for 30 days. To free up your upload space, go to Trashed entries and purge your deleted submissions.

Deleting a Specific Entry

To delete a submission

  1. In Jotform Tables, open the entry’s menu in the first column.
  2. Select Move to Trash.
Steps to delete an entry in Jotform Tables

Deleting Multiple Entries

To delete multiple entries

  1. Choose the entries using the checkboxes in the first column.
  2. Select Delete in the upper-right corner.
Steps to delete multiple entries in Jotform Tables
  1. In the confirmation dialog, select Move to Trash.
The confirmation to delete entries in Jotform Tables

Deleting Submissions Based on a Filter

To delete filtered entries

  1. Select Filter next to the search field in the upper-left corner.
The Filter button in Jotform Tables
  1. Configure and apply your filters in the dialog. See How to Filter Entries in Jotform Tables for more information.
The filter dialog in Jotform Tables
  1. Choose the entries to delete from the results. See Deleting Multiple Entries.
Steps to delete filtered entries in Jotform Tables

Deleting Trashed Entries

To permanently delete trashed submissions

  1. Open the main tab’s menu in the upper-left corner.
  2. Select Trashed entries.
Steps to view the trashed entries in Jotform Tables
  1. In the Trash panel, choose the entries to delete.
  2. Select Delete Forever and confirm.
Steps to delete trashed entries in Jotform Tables

Auto-Deleting Form Submissions

Suppose you manage your records in third-party services like Google Sheets or Airtable and don’t need to keep the data in Jotform. You can configure your form to delete your form entries automatically.

To auto-delete submissions

  1. In the Form Builder, go to Settings at the top.
  2. Select Show More Options at the bottom.
  3. Scroll down to Auto-Delete Form Submissions, then select Enable.
  4. Choose the Deletion Period, then select Next.
  5. Review your settings, then select Yes, Update.

For more information, see Deleting Form Submissions Automatically.

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