Jotform for Beginners
Get more done with powerful, easy-to-use online forms. Learn how in this helpful, free guide from Jotform.
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After downloading your form submissions as an Excel or CSV file, you may want to delete some submissions from your Jotform account and keep only the most recent ones. This guide shows how to delete your form submissions in Jotform Tables.
Note that deleting submissions in Jotform Tables does not delete the data permanently. They are stored in the trash folder for 30 days. This allows you to restore submissions when needed.
Note
To free up your upload space, you need to purge your deleted submissions in the Trashed entries folder.
To open Jotform Tables
- Go to My Forms and select the form you want to delete.
- Select Submissions at the top of the page to open Jotform Tables.
In Jotform Tables, you can delete
How to Delete a Specific Entry
- Open the entry’s menu using the three-dot icon in the first column of the table.
- Select Move to Trash from the menu.
How to Delete Multiple Entries
- Choose the entries using the checkboxes in the first column of the table.
- Select Delete in the upper-right corner.
- In the confirmation dialog, select Move to Trash.
You can use the Select all checkbox in the upper-left corner of the table to select all the entries if you need to delete all submissions.
How to Delete Submissions Based on a Filter
- Select Filter next to the search field in the upper-left corner.
- Set your filters in the dialog box. To learn more, see How to Filter Entries in Jotform Tables.
- Select Apply Filter at the bottom.
- Once filtered, choose the entries to delete. See How to Delete Multiple Entries.
How to Delete Trashed Entries
To permanently delete the trashed submissions
- Open the main tab’s menu using the three-dot icon next to it.
- Select Trashed entries from the menu.
- In the Trash pane on the right, choose the submissions to delete, then select Delete Forever.
- Finally, select Delete in the confirmation dialog.
How to Auto-Delete Form Submissions
Suppose you’re managing your records in third party services like Google Sheets or Airtable and don’t need to keep the data in Jotform. In that case, you can set the Deletion Period on your form to automatically delete the form entries.
To auto-delete your entries
- In the Form Builder, select Settings at the top.
- Next, select Show More Options at the bottom.
- Scroll down to Auto-Delete Form Submissions, then select Enable.
- Choose the Deletion Period, then select Next.
- Review your settings, then select Yes, Update to apply and save the changes.
For more information, see Deleting the Form Submissions Automatically.
How to Delete Form Submission Data on the Old Submissions Page
This chapter shows how to delete the form entries from the old submissions page.
Deleting a Specific Entry
- Select the entry’s delete (X) icon under the Del column.
- Select OK in the confirmation dialog.
Deleting All Entries
- Select Delete All Submissions in the upper-right corner of the table at the bottom.
- In the confirmation dialog, enter your Jotform account password, then select Delete Submissions.
Deleting Submissions Based on a Filter
- Open the filter dialog using the gear icon in the upper-right corner.
- Choose the time frame.
- Select Delete Submissions in Time Range in the upper-right corner of the table at the bottom.
- In the confirmation dialog, enter your Jotform account password, then select Delete Submissions.
There is no trash folder on the old Submissions page — ensure you have a backup of the submission data before deleting them. Once the submissions are deleted, they can no longer be recovered.
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57 Comments:
Yup....same here. deleted forms and submissions before and after contacting support and chatting with them. account nearly empty yet storage is still full. Now I see below that this is nothing new. Forced upgrades?
Hi guys, same problem as everyone else. I'm having problems with the storage, I already deleted all the files and forms sent (and the trash can too) but it still shows me that i have 200 mb used. Could you help me?
I have deleted all submissions from the trash but my "Upload Space" amount hasn't changed. How can I change the amount of space that is being used?
Hi guys, I'm having problems with the storage, I already deleted all the files and forms sent (and the trash can too) but it still shows me that i have 200 mb used. Could you help me?
Hi there
Please can you assist me.
Staff have received the message that we almost reach limit for upload space. We have deleted old submissions.What is my next step?
Hi there
Please can you assist me.
Staff have received the message Form over quota, this form has exceeded its allocated quota, and not sure what is wrong. I have deleted old submissions and removed it for trash. What is my next step?
Hi there i am using the reservation widget and up until a month ago it was working great for bookings and deleting reservations. However now for some reason i cannot delete the dates and make them available in the calendar?
Please help
take last comment back sorted now
my forms show 1 submission although i deleted them all - annoying and this above is not accurate - for a start when there are actually no submissions (after deletions) there is no MORE button in the first example
Hi, i deleted all submission but why the total submission storage still keep? I want double confirm the function work or not please help. Thank you
Hola, necesito ayuda tengo un formulario activo del cual han entrado solo 2 respuesta y ahora el link arroja mensaje de que se supero la cuota borre el cache y aun sigue saliendo eso
¿me pueden ayudar?
Hello! I deleted 77 thousand submission yesterday, there is nothing on the trash. but today the stored number shows the same number 730 GB. Why?
Can you help us? Thanks
Hola ayer eliminé uno 77 mil respuestas. no hay nada en la papelera. Pero hoy en Almacenamiento no bajó, sigue mostrando 730 GB
I deleted everything & there is nothing in my submission or trash & they times are still blocked out
hello, we need an updated version to reflect the updates that jotform has made to its layout
Is there a way of scheduling the deletion of a submission? e.g. to auto-delete submissions over 30 days old.
I saw an answer to this question from back in 2018, but I wondered if anything has changed since then.
I used inventory widget submitted sample response and cannot get my inventory back. How do I reset my inventory so I can publish form
I uploaded the wrong file to an application I was filling out. It will not let me delete this error to submit. It’s in red and says there is an error n this page. How can I delete?
how to delete attachments only
I’ve deleted all submissions to clear up space.
I am still getting overlimit message
Thank you very much. That helped.
Why is it showing we have exceeded our quota when you try to request a quote on our website:
frontrange-photomask.com
I have deleted all the submissions that were on your server.
Is there something else I need to do??
I’m unable to use this function to delete the submissions on this form. When asked for my password, I enter my Google password as that is how I log in but receive a message that the password is wrong and the process is aborted.
I would appreciate it if someone in support can delete all records. We’ve been testing and and nearly ready to push this form live so even though I did download all these records, we don’t need them in Jotform any longer.
HI , I am useing your plan to Delete Form Submission ,but my account Submission didn't reduce .Help!
Hello! I created a test submission of a survey and then deleted that test submission. But those answers are still showing up in the Visual Report of the responses. Help!
Hi there!
I've got a message from JF indicating the forms will be disabled due exceeding the storage space and submissions limits.
I have deleted hundreds of submissions and uploads but the cunt is still not going down. Have refreshed the site, and checked within the account settings, but the number of submissions remains same as before deleting lots of them.
Could you please let me know if there is anything I am doing wrong in the process of deleting data?
Thanks!!
Yes, I’ve already deleted old submissions to clear up space.
I am still getting overlimit message and that my form will be disabled.
Is it at all possible to give the ability to the form submitter to delete their own submission sometimes in the future? I understand they can get a link which enables them to edit the form contents at a later time. But what I am thinking about is a button somewhere on the form that gives the form filler / submitter the ability to delete the entire submission in one fell swoop :o) Is there such feature available?
Why is it when the submissions are deleted, the count still includes the deleted submissions?
How can I delete submissions automatically after I saved the entry?
Hi, someone used a coupon they were not entitled to use to get a 100% discount on an event registration. I emailed them in this regard without a reply. I would now like to delete their submission to void the registration. Will they be notified of the deletion?
Hi this looks great but when I click on submissions, it only shows the page for a split second and then goes to a blank page.
Is there any way to schedule routine deletions of form submissions?
I am trying to delete an old form. I have done this several times before and it won't let me anymore. i click on the form, go to more, scroll down to delete and it use to work.
Angela
Hi there
I cant seem to figure out how to clear my upload space? i have deleted all previous submission etc but the upload space is still saying its full?
Can you help?
Thanks
This was helpful.
I wanted to ask, however, if the 100GB storage that I have as a Silver Plan account is renewed each time I delete old submissions? When I was on the trial plan, I noted that even when I had deleted sample submissions that I had sent, I was always given a warning that I was close to reaching my upload limit.
I don't need to store all the data I receive after the analytics. So if I clear the submissions at the end of every month, does that refresh my 100GB storage?
Thanks.
Julie
I deleted a few submissions but just received an email saying my forms have been disabled.
Thank you, I learned a lot about this new feature. I believe that it will be the best approach for me. We are implementing a mentorship program and this will allow ease of use for people who vary in computer/smart phone skill. The card as oppose to the form seems as if it will be helpful.
I like what you are trying to achieve but it really needs more testing. I'm using jot form cards and experiencing a few issues which make the overall user experience clunky. It also looks awkward on iphone 7. I think once you have the finer details sorted you will have a great product. If you want to get in touch I'd be happy to explain the problems I'm having.
i am new guy and i will like to know moore about jotform
Formulário
I have never been in more contact with jot form help since i went to jotform cards. A great idea but just doesn't work. You released them too soon before testing them out. Now my form won't submit because I removed the google recapture. Just cannot waste anymore time on this stupid invention. I am going to Formstack.
When can we expect a save button. I had a client just complain that she lost all information after filling the form. People getting turned off by not being able to save. It is not encouraging to those of us that love using Jotform.
03/04/2019 --- March 4th or April 3rd? Why not use the good old-fashioned alphabet - you know - like letters one would use to write words with... They look something like ABCD...
JumanjiForms - that's more like it.
Jotform cards are a major pain. They don't fit into websites which use sticky navigation at the top. Form jumping is a constant issue especially with mobile devices. Conditions are very limited. You can't hide the submit button. Address fields are displaying multiple choices & easily confused by customer with similar street address or business names in another state or city displayed by Google maps. (which becomes a major misunderstanding issue, causing multiple calls or email just to verify that the input info was correct) Also, instead of displaying several most default fields like name, email, phone, address which can be auto-filled - customer now have to do it in 13+ steps. After 4 or so steps people get annoyed, lost and leave the forms incomplete.
In theory it all sound good, but it's more of a headache to deal with than anyone needs to. (And it's all for that sliding effect appreciated by only one - website owner) I also love the way Jotform crew would edit or delete legit reviews, grievances and suggestions, but keep junk posts like these below:
"
carmie55 March 08, 2018 at 09:44 AM
I am retired and don't need any forms
MOHAMMDKHAN March 08, 2018 at 09:14 AM
Need forms"
I am retired and don't need any forms
Need forms
does jot form provides an element or widget that allows a "client" or user to create an account whereby their basic info can be reused in future jet form responses and not have to manually input again?
I have that done but how do I clear it from my history so that’s it’s not a pending or submitted payment ? What I deleted were just published from my edits but not real payments so I’m not sure why it counted it as that?
can i delete only the uploaded data ? So that i can control my size limit.
Hi,
I can't find the password ??
Can you help me ?
Thanks
I have 1 forms that says I have 10 Submissions but when I open it, I can only see 6.
I have another form that says I have 9 Submissions and when I open it, I only see 6.
The submissions that I can not see are from 2016 and no longer needed. How can I delete these submissions that I can not see?????
Is there a setting where data can be deleted automatically? Or not even saved in the account at all? I'm working on a survey where the results will be emailed directly to the user and we don't want the results submitted to us at all.
I'll need time to review this, but someone just got back and told me we were under our limit and no need to worry.
Hello,
I have click on screenshot delete :
Don't show this message again
Can i retrieve this screenshot ?
Thanks
How can i delete submisions data in grid report?
I deleted all my submissions with included data, but if i open an older link, i can download the old uploaded data! Thats critical point. My upload folder is after clear all submissions completely free. But i can use the old links from the submission-responds and can download the files!