How to Add Custom Unique IDs to your Form Submissions?

June 23, 2022

If you need custom unique IDs for your records, you can accomplish this with the Unique ID widget. It’s located under the Widgets tab in the Form Elements panel. Just drag & drop this tool to wherever you want on your form. It will not be displayed to your customers but will show up on your reports and submissions page. 

How to Set Up the Unique ID Widget

  1. Click on the Form Elements button.
  2. Go to the Widgets tab.
  3. Search for “Unique ID”.
  4. Add the Unique ID widget to your form.
form-builder-add-unique-id-widget-min.png
  1. Click the gear icon to open the widget’s properties panel.
  2. Set your configurations.
form-builder-add-unique-id-gear-icon-min.png
  • Prefix – you can add any string in front of the IDs.
  • Unique ID Generation Method:
    • Sequential Numbers – add an auto-increment number section to the IDs.
      • Current Index – set a starting point for your IDs.*
      • Number of Digits – set your IDs to a fixed number of digits by prepending zeroes before the IDs.
    • Random Values – generate random IDs for your entries.
      • Number of Characters – lenght of the string. While this option does not have any limit, we suggest not choosing to generate more than 18 characters.
      • Include Character(s) – choose the character set to use in generating the IDs.

*One important thing to remember about the Current Index property happens when you start to collect submissions. If you set this property to a lower number than the original current index, Jotform will continue increasing the new value regardless of previous entries so you may end up with the same IDs on different submissions.

A useful application of Unique ID is explained in the How to Setup Sub-Folders in Dropbox Using the Unique ID Widget guide.

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