If you need to draft polished, official letters, our customizable Letter E-Sign templates can help you generate them — for free! To get started, customize any of our free templates for confirmation letters, consent letters, cover letters, letters of recommendation, and more. Submissions made through your online letter form will automatically be converted into designed, professional PDFs that are easy to download, print, and email.
Using Jotform’s PDF Editor, you can modify any letter template to perfectly match your needs. Feel free to change the fonts and colors, drop in a text box for terms and conditions, write a personalized message, and add your logo for a more official touch. Your custom letter template will instantly convert every form response into an easily accessible PDF. If you’d like to send your clients confirmation letters or copies of their submissions, simply set up an autoresponder email and enable PDF attachments.
With an automated letter template, you’ll never have to manually write or sort paper letters for your business again.
Letter of Intent for Promotion
Create a letter of intent for promotions at your company. Works on any device — iOS or Android. Drag and drop to personalize. Converts to a PDF automatically.
Letter of Interest for Promotion
Generate letters of interest for promotion. Great for HR departments. Fill out and sign on any device. Save time with automation and e-signatures.
Cover Letter for Internal Position
Create a cover letter for an internal position. Works on all devices. Drag and drop to design in seconds. Collect e-signatures faster. No coding.
Congratulation Letter for Promotion
Create a letter to congratulate your employee for their promotion. Works on mobile, tablet, and desktop devices. Easy to customize. Collect e-signatures.
Professional Letter of Recommendation
Create a professional letter of recommendation in seconds. Works great on any device. Android and iOS compatible. Easy to customize and share. No coding required.
Letter of Recommendation for Student
Create and collect letters of recommendations for students with Jotform Sign. Drag and drop to customize. Works on mobile, tablet, and desktop devices.
Letter of Recommendation for Scholarship
Create a letter of recommendation for any scholarship application. Drag and drop to design. E-sign in seconds. Works on smartphones, tablets, and desktops.
Previous Employment Verification Letter
Gather employment verification letters from your past employers. Create, send, and share. E-sign in seconds. Works on tablets, smartphones, and desktops.
Simple Resignation Letter
Show respect to your supervisors by using this Simple Resignation Letter when leaving the job position. This will help both parties to have a positive farewell to each other.
Professional Resignation Letter
Create and sign professional resignation letters fast. Great for HR departments. Automate your workflow to save time. Get e-signatures on any device.
Other Letter Templates198
Employment Verification Letter for Apartment Rental
Authenticate your employment to the company by using this Employment Verification Letter for Apartment Rental. This letter is one of the requirement when moving to an apartment.
What are letter templates?
Letter templates are pre-made formats or layouts to help you draft a letter — no matter what your specific needs. With a letter template, you can just fill in fields like date, sender and recipient addresses, greeting, body text, and signature. These templates help you minimize busywork while producing professional results.
The best part? You won’t have to write each letter from scratch, and you can reuse templates as many times as you need, changing the letter for each circumstance.
Subtypes of letter templates
There are many different types of letter templates. While you can customize letter templates to your exact needs, you can also use our ready-made templates as is.
One common letter template is for a job promotion letter, which is a formal correspondence used to offer an employee a promotion, raise, or new role within a company. These templates can save your HR department time drafting individual promotion letters, so all they have to do is fill in an employee’s salary and job specifics to create a perfect letter. Job promotion letters provide a formal way to inform the employee of their new position, convey the details of their new role, and celebrate their accomplishments.
Another common letter template is a letter of recommendation. A letter of recommendation vouches for an individual based on a person’s first-hand experience of their characteristics and qualifications. Whether you’re an employer or a teacher, you’ve most likely received multiple requests to write letters of recommendation on top of your regular workload. Instead of spending valuable time drafting new letters from scratch, you can customize a template to create letters of recommendation in minutes. You can even set up an autoresponder email that sends the individual their completed letter of recommendation once you’ve finished.
Another common letter template type is for a resignation letter, which is an official document that notifies an employer when an employee is leaving their job. These templates work great for anyone who is planning to resign from their current position or for HR teams that need to offboard employees. You can personalize the template with your reasons for resigning from a job, then send it as a PDF in seconds.
Key elements of letter templates
Letter templates are structured to accommodate specific formatting and layout needs. The key fields to include are
- Header: The title or purpose of your letter
- Date: The date the letter is being sent
- Sender name: The full name of the person sending the letter
- Email: The email of the person sending the letter
- Phone number: The contact phone number of the person sending the letter
- Sender and recipient addresses: The full addresses of both the person sending the letter and the person receiving the letter
- Greeting: A formal salutation to the person receiving the letter
- Body text: The bulk text of the letter stating its purpose, whether that be for a resignation, a promotion, an appraisal, etc.
- Signature and signoff: The signature of the person sending the letter, followed by an optional field for their printed name and the date of signing
How do I create a letter with Jotform?
You can create a letter with Jotform in minutes using our ready-made templates. Navigate to Letter Templates in our PDF template directory, and select one that best suits your needs. Then, use our intuitive drag-and-drop builder to customize the letter design with elements of your personal branding, different fonts and colors, and so much more.
When the letter template looks perfect, you can fill out the fields for the specific recipient and purpose of the letter, then share it via email, link, or QR code. With Jotform Sign, you can also collect signatures from recipients and save your letter as PDF instantly for future reference. It’s that easy!
What can I use a letter for?
You can use a letter any time you need to convey a formal or informal message to a person or organization. Letters are useful for making requests, providing information, expressing gratitude, extending invitations, submitting applications or proposals, offering promotions or opportunities, giving condolences, and addressing issues or disputes.
On the personal side, letters are used to correspond with friends and family, send invitations to parties, and more. In business, letters are more commonly used to communicate with partners, clients, customers, suppliers, employees, and other stakeholders. They are also used to establish business agreements, initiate contracts, and inform recipients of legal actions, among other purposes.
Letters are one of the oldest and most effective means of written communication, and they are still used by just about every institution and industry today. As such, it’s useful to know how to use them effectively and efficiently.
These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.