Employee Record Templates
Fillable Free Pay Stub PDF Template
Generate PDF pay stubs online with a free Pay Stub Template. Easy to customize. Set up an autoresponder to send them to employees automatically.
Meeting Minutes Template
Set goals, plan your actions, and update your team members by tracking the team meetings by using this Meeting Minutes Template. This PDF template will surely help the team in terms of planning and productivity.
Professional Employee Record Template
Professional Employee Record Template will highly ease your process, as you will be able to view each employee's information in one interface if you are running a business or working in an HR department.
Verification Of Employment Letter
Complete verifications of employment for your employees. Great for HR departments. Easy to customize and fill out on any device. Automate your workflow.
Employee Equipment Agreement
Create an employee equipment agreement in seconds. Works great on any device. Android and iOS compatible. Easy to customize and share. Get instant notifications.
Insurance Waiver Template
Create an insurance waiver for employees declining insurance coverage. Works great on any device. Easy to customize and share. No coding knowledge required.
Vaccination Record Card
A vaccination record card is a crucial document used to document the details of vaccinations received by an individual
Employment Contract Template
Generate an employment contract template in seconds. Drag and drop to customize. Fill out and sign from any device. No coding needed.
Doctors Excuse for Work
Create a professional doctor’s note to excuse your patients from work. View and create from any desktop, tablet, or mobile device. Drag and drop to design.
Training Record Template
Keep track of employee training. Generate PDF training records automatically. Collect information and e-signatures. Easy to customize. No coding.
Hourly Invoice Template
This Hourly Invoice Template consists of all the elements needed to create a professional and accurate hourly invoice that you can send to your clients or employees. With Jotform's Hourly Invoice template, there's no need to manually create a document from scratch each time you have a project or task.
Workers Compensation Exemption Form
Get this workers compensation exemption form PDF template for free! Just copy this template to your Jotform account, modify to your preference, and you are good to go!
Medical Return to Work Form
Customize this free Medical Return to Work Template to help your HR department communicate with employees returning from medical leave.
Employee Write Up Form
Create a formal write up for company disciplinary action. Design to match your branding. E-sign in seconds. Works great on all iOS and Android devices.
Employee Code of Conduct Template
Create a professional code of conduct to send to your employees. Can be signed from any smartphone, tablet, or computer. Easy to customize and share. No coding.
Employee Disciplinary Report
Write up employees online with a free disciplinary report template. Generate PDFs automatically. Easy to customize, download, print, and share with supervisors.
Employee Handbook Template
Create an employee handbook for your company. Get a head start with this ready-made template. Free and easy to customize. Share to sign in seconds.
Vacation Request Template
Every person needs a break. If your employees request you in order to go vacation, you can track the vacation schedules by using this Vacation Request PDF Template. Once you collect the necessary information from your employees by using your form, you will see all the data as a PDF document. This Vacation Request Template includes employee information such as name, department, position, vacation start date, vacation end date, the total number of vacation days, some contact information, signatures and comments. Therefore, you can view your all submission data on one page. You can download and print the PDF and keep as a document. It is time to keep your submission data in a good-designed page! Jotform PDF Editor will help you to customize your PDF.
Time Off Request Template
You can get time off requests from your employees by using this time off request form template that allows collecting personal information such as name, email, contact number, and time off details such as time off start date, time off end date, start to work date, reasons of time off request and additional comments.
Behavior Apology Letter
Apologize to your company for any behavioral oversights. Customize and e-sign in seconds. Works on any device. Send directly to employers. Store for later.
Employee Termination Checklist
Instantly create PDF checklists and document every step of the termination process. Customize for your HR department. Easy to download, share, and print.
Corrective Action Report
Provide feedback to your employees by coaching them and educating them about the correct workflow or processes by using this Corrective Action Report. This document can be attached to the email notification or autoresponder so that after filling up the form, it will send automatically to the intended recipient.
About Employee Record Templates
Employee record templates are pre-designed documents used by HR teams, managers, and employers to organize and track staff information such as personal details, job history, performance data, and compliance records in a structured, consistent format. Managing employee information is important, but it’s easy to get lost in the paperwork. Better organize your HR department and save time with Jotform! Simply match your online form to one of our Employee Record Sign Templates to digitally collect employee information, time off requests, staff evaluations, and more. Submissions are instantly converted into secure PDFs, which you can then download, print, or share on any device — perfect for viewing employee information on the go.
Whether you work in hospitality, health, education, or any other industry, we have Employee Record Sign Templates to suit your company’s needs. View employee contact details, requests, and feedback in just a few clicks. Responses are saved as stunning PDFs, which you can easily customize to match your brand. Why not add your company’s logo and colors using our simple drag-and-drop PDF Editor? Your records won’t just be better organized — they’ll look good too.
Taking your employee records digital is easy with Jotform. Choose from 300+ widgets and 100+ integrations, all designed to improve efficiency within your HR department. Automatically sync employee information to Google Sheets , upload contact information to Google Contacts, or add time off requests to Google Calendar . Since form data is automatically converted into professional PDFs, your human resources department will spend less time sorting through paperwork and more time taking care of your employees’ needs thanks to our Employee Record PDF Templates.
Use Cases of Employee Record Templates
Employee Record Templates are versatile tools that can be adapted to a wide range of HR and administrative scenarios. Here’s how they can be used, who benefits from them, and how their content may vary:
1. Possible Use Cases:
- New employee onboarding and information collection
- Updating existing employee records
- Tracking certifications, training, and compliance
- Recording performance reviews and disciplinary actions
- Managing emergency contact and health information
- Documenting promotions, transfers, or role changes
2. Problem Solving Points:
- Reduces manual paperwork and administrative errors
- Ensures all necessary employee data is collected and up-to-date
- Facilitates quick retrieval of employee information for audits or reporting
- Enhances data security and privacy compliance
3. Possible Owners and Users:
- HR managers and staff
- Department heads and supervisors
- Small business owners
- Payroll and compliance officers
In summary, Employee Record Templates can be tailored to fit a variety of HR processes, ensuring that organizations can efficiently manage employee data for different purposes.
Frequently Asked Questions
1. What are Employee Record Templates?
Employee Record Templates are customizable documents that HR teams use to organize and maintain essential employee information, such as personal details, job history, performance notes, attendance data, and onboarding documentation.
2. What information is typically included in an employee record?
Common elements include contact details, position and department, start dates, emergency contacts, training history, evaluations, certifications, and HR-related updates. You can adjust fields based on company structure or compliance requirements.
3. How can Jotform PDF Editor help HR teams manage employee records?
Jotform PDF Editor allows HR teams to design structured layouts, add new fields, organize sections, and automatically generate PDFs from form submissions. This supports consistent documentation across hiring, onboarding, and ongoing employee management.
4. Can employee records include signatures?
Yes. When HR workflows require acknowledgment or approval, signatures can be incorporated into documents and collected digitally using Jotform Sign. This is useful for policy confirmations, training acknowledgments, and onboarding agreements.
5. How do Employee Record Templates improve HR efficiency?
They streamline data collection, reduce manual work, and automatically create well-formatted employee files. Pairing online forms with PDF generation helps HR maintain centralized, organized records with minimal effort.
6. Are these templates useful for onboarding new employees?
Yes. HR teams can use templates to document onboarding steps, training checklists, job assignments, and employee details. Signed materials can be stored alongside digital records for easy reference.
7. Can companies customize employee records for different departments?
Absolutely. Departments like finance, operations, or IT can have tailored versions of employee records that capture role-specific data while keeping the overall structure consistent.
8. Are employee record PDFs suitable for auditing and compliance needs?
Yes. Maintaining well-organized and time-stamped employee files helps companies prepare for internal reviews, compliance evaluations, or third-party audits. Jotform Sign and Jotform PDF Editor together support complete documentation.
9. Can these templates support remote or hybrid HR operations?
Yes. HR staff can collect information online, generate PDFs instantly, and gather signatures remotely. This ensures digital continuity across distributed teams.
10. How do Employee Record Templates support long-term HR data management?
They help businesses maintain structured archives of employee histories, making it easier to track performance, evaluate training needs, and manage promotions or role transitions over time.
These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.