Employee Write Up Form
Create a formal write up for company disciplinary action. Design to match your branding. E-sign in seconds. Works great on all iOS and Android devices.
An employee write-up form is a standardized document employers use to record instances of employee misconduct, performance issues, or safety concerns. These forms help ensure a clear and consistent approach to disciplinary actions, communication policies, and equitable decision-making processes. When your company takes disciplinary action against an employee, it’s important to document the situation with a write-up and keep those files on record for later. With Jotform Sign’s easily customizable employee write-up form, keeping track of write-ups is seamless. This form will help you take a formal and professional approach to handling issues with employees.
You can customize this employee write-up form to align with your HR department’s needs using our intuitive online form builder. Jotform’s drag-and-drop functionality makes it easy to pick your own fonts and colors, add or remove form fields, upload images and logos, and more. You can even create your own automated signing order to ensure all parties sign the form in the correct order.
It’s extremely important to use an employee write-up form because it helps provide documentation of employee conduct issues and subsequent disciplinary actions. The employee write-up form allows employers to record all details and interactions between the employee and the employer, ensuring factual evidence is available in case of future disputes or legal issues. With a thorough write-up, employers can demonstrate that they did their due diligence to communicate concerns or fulfill duties related to an employee’s transgressions.
Employee write-ups also encourage fair, standardized treatment of employees with documented expectations, feedback, communication policies, and repercussions. In this way, they give employees a better chance of improving when they make a misstep, and they capture useful information for an employer to reference in the future.
While the exact circumstances for using an employee write-up form will vary depending on an organization’s procedures, an employer should typically use the form in cases of conduct and policy violations, performance issues, or safety concerns. Employee write-up forms allow you to record the details of an incident or poor performance, explain disciplinary actions, identify areas for improvement, address safety concerns, and much more.
Typically, a direct manager or HR representative will fill out an employee write-up form. While write-ups are typically based on a collaborative effort between HR and management, occasionally a person who was directly involved as a third party to the incident or who had firsthand knowledge of the events will fill out the form themselves, or someone from HR may interview them to document the incident. It’s also sometimes possible for HR to provide the subject of the write-up an opportunity to share their perspective.
The employee write-up form should first include identifying information about the employee: name, ID number (if applicable), department, etc. Next, it should list information about the incident or concern, including when it occurred, the type of warning management gave, the location of the incident, and more. There should be space for a write-up of additional details like the string of events, as well as any further plans for action. You can also list past disciplinary actions and future consequences should transgressions continue. Finally, make sure to provide information about the person filling out the form, like their name, date, department, and signature.
You should describe the incidents exactly as they occurred. If someone determines that the employee write-up form contains embellished, unclear, or misleading information about an incident, the employer could end up in legal trouble. Make sure to interview every individual who was involved so you can get a clear picture of events and provide a factual report.
This depends on the employer’s policies and procedures as well as local employment laws. In some cases, an employer may ask the employee for their own perspective and response to include in the employee write-up form. In other cases, this may be a separate form altogether. Typically the employee will have the opportunity to explain and defend themselves in the face of disciplinary action.
The actions that an employer can take based on the information in an employee write-up form will vary by company and location. Occasionally, employee write-up forms can be the basis for immediate suspension or termination. At other times, the forms will need to go to HR for different levels of evaluation. Employers may give the employee a warning, a mark on their record, or a demotion.
Usually, an employee can challenge or appeal the information contained in the write-up form. If an employee contests the events or circumstances of the write-up, they usually have an opportunity to review company policies and grievance procedures and request additional internal investigations and reviews. In some cases, the employee may even be able to present their case at a meeting or hearing to share their side of the story. If the internal grievance against them holds firm, they may also have the option to appeal the matter again, which would then involve upper management, a third-party mediator, or legal counsel.
A letter of authorization is an agreement between the person, known as the principal, authorizing another, known as an agent, to perform certain functions or powers in order to perform the duties of the principal. This letter also contains the period of effectivity of the contract of agency between the principal and the agent. Share Jotform’s free Letter of Authorization via email and securely collect electronic signatures from any device. Once signed, a finalized PDF document will be sent to your inbox — ready to download, print, and share with the appropriate parties.You can make changes to this Letter of Authorization in just a few easy clicks using Jotform’s intuitive form builder. Simply drag and drop to add or remove text fields, include additional signature fields, change fonts and colors, include your own branding and letterhead, and other design changes. Ditch messy paper forms and streamline your e-signature process with this free Letter of Authorization from Jotform. If you want to take your signing process online, create an e-sign document with Jotform Sign.
A professional letter of recommendation is used by a prospective job applicant when applying for a position at a different company. Usually written by a previous supervisor, this letter highlights the skills, personality, and qualities of the applicant that is related to the job position they are applying for. Share this Professional Letter of Recommendation via email, which the respondent can then fill out and sign from any device. Once signed, a finalized PDF document will be automatically sent to your inbox and ready to present to the hiring manager.Make updates to this Professional Letter of Recommendation in seconds without any coding. Using Jotform’s drag-and-drop form builder, you can easily add or remove form fields, choose new fonts and colors, personalize automated emails, and much more. Land your next big job with Jotform’s free and fully customizable Professional Letter of Recommendation. If you want to take your signing process online, create an e-sign document with Jotform Sign.
Need a quick and professional way to confirm your employees' resignations? No problem. With Jotform’s Resignation Confirmation Letter, you can build a confirmation letter to send to your employees who have recently resigned for both yours and their records. Oversee the signature process from start to finish in one centralized place. Share via email or embed in your internal management portal and start collecting resignation confirmation signatures today.Customizing your Resignation Confirmation Letter is easier than ever with Jotform’s drag-and-drop form builder. Update your business’ terms and conditions, add or remove form fields, change fonts and colors, and make other design changes — no coding required. Create your letter, send it straight to your former employees, and start collecting signatures seamlessly. To send and sign documents in seconds, customize this template and share it with Jotform Sign.
Congratulate your new hires with Jotform’s Job Confirmation Letter template. Instead of drafting up individual letters for each new employee, Jotform Sign lets you save time by sending your letter template to be filled out and signed by your HR manager in a few quick clicks. You’ll receive a notification and a finalized version of the document once this has been completed.Want to make changes to this Job Confirmation Letter template? Drag and drop to add or remove text or signature fields, customize the letter’s message, and make other design changes. You can even add a signature field so your new employees can sign as well! Once each Job Confirmation Letter is filled out and completed, you can instantly download or print it for your records. Securely gather signatures anytime, anywhere with Jotform Sign.
An income verification letter is a document an employer issues to confirm an individual’s income and employment status and provide evidence of the individual’s financial situation. If you need a standardized income verification letter for your property management company or landlord duties, Jotform has you covered. With our income verification letter template, you can quickly verify a potential renter’s income. Plus, you’ll be able to keep track of important applicant details — such as their salary, current occupation, and other renter-related information — that are saved in your Jotform account.Our drag-and-drop builder makes personalizing your income verification letter template easy too — you have the ability to change fonts and colors, add additional signature fields, edit policies, and much more. You can even set up an automated workflow either to approve or deny renters on the spot if they don’t meet your desired income requirements. Once everyone has signed your document, you can download it for your records or share with other stakeholders. If you’d like to save time by automating your workflow, do it with Jotform Sign, Jotform’s powerful e-sign solution.
Create and collect recommendation letters from your managers and professors with this Letter of Recommendation for Student from Jotform Sign. It works for both students looking to collect letters and individuals who have been asked to give their letters of recommendation. Create and send your letter and receive a copy when all parties have filled it out — easily converted into a PDF document.Personalizing this Letter of Recommendation for Student is quick and easy with our intuitive online form builder. Drag and drop to add or remove form fields, include more signature fields, change fonts and colors, upload logos or personal branding, and create automated signing orders. Show your next employer or university that you have what it takes with the help of your professors or employers.
These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.