The best ProWorkflow alternatives

Strong administrative and review processes are cornerstones of good business. Even before the advent of digital workflow productivity tools, proper organization and task management were paramount to building a reputation for growth and efficiency. Thankfully, technology now automates much of this work.

The software that makes this possible, known as a workflow application, typically provides an intuitive interface where workers access the tasks and reviews that make up a process. ProWorkflow is one such workflow and project management application — and a wide variety of industries use the well-known program to improve productivity. However, some have begun looking for ProWorkflow alternatives, as it can’t fulfill all their needs. 

Popular ProWorkflow alternatives

Despite ProWorkflow’s popularity, it can fall short for many businesses and teams that need different features. To help you start your search, here’s a list of some of the most popular alternatives.

1. JotForm Approvals

JotForm Approvals

A new option for teams to automate the approval and review process, JotForm Approvals  knows just what companies are looking for today. This ProWorkflow alternative transforms your workflow with an approval builder that features custom notification emails and a drag-and-drop interface.

The app allows users to customize outcomes beyond simple “approve” or “deny” statuses for submissions — your company can set up advanced conditional logic for personalized approval flow conditions. Each person tasked with filling out a form can send their work to a specific approver, and users can add comments to submissions. 

Thanks to JotForm’s interconnected suite of workflow services, you can also track approval flows from any device with JotForm Tables and the JotForm Mobile Forms app. If you want a workflow application that’s both easy to use and inexpensive, JotForm Approvals may be the perfect fit.

2. Kissflow

Kissflow is considered a easy-to-use product comparing to many other tools on the market. The company refers to its software as a “unified digital workplace platform” where all your workflow applications unite in one workspace. Users can modify and create their own workflow tools without coding or complex mapping experience.

However, Kissflow is a more expensive ProWorkflow alternative, and many users have complained that its high cost results in a slower return on investment (ROI) than other competitors’ offerings.

3. Trainual

Trainual

Trainual is a popular knowledge database and training platform that improves the onboarding and on-the-job learning process for employees. As such, its features are somewhat limited compared to some of the other options on this list.

The benefits of this app include increased training accountability, more seamless delegation of onboarding tasks, and more efficient new-hire orientation. While users have said that Trainual is great at providing customer support, its cost also means a slower ROI.

4. Pipefy

Pipefy

Pipefy can be considered as a general workflow application. The company’s simple platform works well for teams with little to no coding knowledge or capabilities. 

Enterprise-class automations make Pipefy a good choice for larger organizations, with companies around the world using it to streamline workflows, manage tasks, and track compliance. 

Common complaints about Pipefy include the lack of general error notifications that inform users when processes aren’t working as intended and a scarcity of analytical tools.

5. monday.com

monday.com

A prime ProWorkflow alternative, monday.com is great for those who have a lot of cash to spend on workflow applications. As a very usable product, monday.com offers dedicated apps to build a collaborative workspace for employees. 

6. Laserfiche

Laserfiche

Calling itself one of the first companies to pioneer the paperless office, Laserfiche earned its reputation as a productive content management and business process automation platform. The app offers automated electronic forms, analytics, and document management to help businesses with their digital transformation. 

It’s worth noting that Laserfiche is both easy-to-use and relatively expensive, with a slower path to ROI.

7. Process Street

Process Street

Process Street’s streamlined platform manages and hosts commonly recurring workflows for businesses. These include automated new hire, expense, and content approvals — among many other functions.

Although the company says its app is packed with more than 1,000 tools and features, some have suggested that it overlooks important elements, such as advanced process reporting.


As you decide which platform is best for your team, take a look at the full suite of features that come with JotForm Approvals, including JotForm’s signature Form Builder and form templates. With so many workflow applications available, you’ll be able to quickly find a solution that best fits your company — one that makes your job easier, your employees more productive, and your processes a breeze.

AUTHOR
Helping executives and business owners from every industry to keep them on their path to success.

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