Tips for vaccine prescreening and scheduling

Healthcare providers are rolling out the new COVID-19 vaccine, but delivering millions of doses in such a short time is a massive undertaking. Vaccination scheduling is a critical component in making sure the process is efficient, while vaccination prescreening helps healthcare providers determine who’s eligible to receive the vaccine.

Understanding the availability of vaccines

The ultimate goal is to make vaccines available to as many people as possible, helping to build herd immunity and end this pandemic.

Since there currently aren’t enough doses, the government is taking a phased approach to vaccination — with high-priority individuals, such as healthcare workers, people over the age of 65, and other categories of high-risk individuals, receiving the initial doses.

As more doses become available, the hope is that people of all ages and health conditions can receive these critical injections in the coming months.

Coordinating vaccine distribution

The Centers for Disease Control (CDC) has made recommendations for how state health officials should administer the vaccines to residents, but the responsibility of scheduling vaccine appointments and administering the shots falls on counties and medical institutions.

Healthcare providers must maintain the proper temperature for vaccines and ensure all available doses are distributed within a narrow window of time — before the vaccines expire. This is a complicated process.

So how can healthcare providers ensure they deliver the vaccinations effectively? The key to success is putting systems in place for vaccine screening and scheduling as well as for prioritizing the people who can receive the doses first.

Creating a system for vaccine screening and scheduling

A semiautomated, digital system helps reduce the spread of COVID-19 by limiting in-person interactions between patients and healthcare providers. Plus, it can help your team manage appointments, track the doses, and monitor follow-up visits as needed.

Here are a few essential elements to include in your vaccination screening and scheduling system:

If you create a streamlined system for vaccination scheduling now, you can maintain a smooth workflow that will keep your healthcare team organized.

Maintaining HIPAA compliance

Since you’ll be collecting protected health information (PHI) from patients, it’s critical that you follow all Health Insurance Portability and Accountability Act (HIPAA) requirements. Every health provider needs to meet specific privacy and security standards to protect the safety of PHI.

At JotForm, we’re proactive about offering HIPAA-compliant solutions. Not only do we provide HIPAA-compliant services for the healthcare industry, but covered entities can request a signed business associate agreement (BAA). This formal agreement must be in place before using JotForm to collect and manage PHI. When you use JotForm and follow HIPAA regulations, you can be confident that the data you collect stays secure. JotForm offers HIPAA-compliant forms and streamlined data management systems to support your medical practice.

This article is originally published on Feb 08, 2021, and updated on Mar 24, 2021.
AUTHOR
Firm believer in personal data privacy in the age of information. Close follower of the new regulations concerning patient confidentiality & HIPAA. You can reach George through his contact form. The views stated herein are for discussion only, and are not intended to constitute medical advice or any other advice, procedures, or guidelines for diagnosing or treating any medical condition or for any aspect of the practice of medicine.

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