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How to Delete Form Submission Data

How to Delete Form Submission Data

After downloading your form submissions as an Excel or CSV file, you may want to delete some submissions from your JotForm account and keep only the most recent ones. In this guide, we’ll walk you through deleting your form submission data in JotForm Tables. 

  1. Go to your My Forms page.
  2. Select the form with the submissions you want to delete.
  3. Click the Submissions button at the top of the page to open JotForm Tables.

In JotForm Tables, you have three options:

  1. Delete all submissions.
  2. Delete a single submission.
  3. Delete submissions based on a filter.

Delete All Form Submissions

  1. If you want to delete all submissions, click the Select All box at the top left side of the page. 
  2. After selecting all submissions, click the More button. 
  3. Click the Move to Trash option.

Delete a Specific Submission

To delete a specific submission, select it, click the three vertical dots icon on the left, and click the Move to Trash option.

Delete Submissions Based on a Filter

If needed, you can also filter submissions by date. Click the All time button:

Alternatively, you can use the Advanced Filter option. Click the Filter button beside the search bar, and make your selection. Once you’ve set your preferences, click the Apply Filter button.

Once the filtered submissions are displayed, just follow the same steps: Select All > More > Move to Trash.

Delete Trashed Entries

If you want to permanently delete the trashed submissions, follow these steps:

  1. Click the three vertical dots icon on the main submissions tab.
  2. Click the Trashed entries option.

  3. In the trash section, check the Select All option.
  4. Click the Delete Forever button, and confirm the deletion in the popup window. Then you’re done!

Entries that have been in the trash for more than 30 days will automatically be deleted. 

How to Delete Form Submission Data on the Old Submissions Page

On the old submissions page, scroll to the middle of the page and click the Delete All Submissions button to delete all form submissions.

Enter your JotForm account password in the popup warning, and click the Delete Submissions button.

There is no trash section on the old submissions page, so be sure you have a backup of the submissions before deleting them. Once the submissions are deleted, they can no longer be recovered.

Related guide: How to Download Form Submissions as Excel/CSV/PDF.

To delete a specific submission, click the [X] icon beside that submission and confirm the deletion in the popup.

On the submissions page, you can also filter submissions by date. Click the Settings icon, choose from one of the listed time frames, or click the Custom Time Frame option. Once you’ve set or selected the time frame, click the Delete Submissions in Time Range button.

You’ll be prompted to enter your JotForm account password and click the Delete Submissions button.

Contact Support:
Our customer support team is available 24/7 and our average response time is between one to two hours.
Our team can be contacted via:
Contact JotForm Support: https://www.jotform.com/contact/

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28 Comments...

  • PrimeInter

    how to delete attachments only

  • Mani_Shankar

    I’ve deleted all submissions to clear up space.
    I am still getting overlimit message

  • ookusogu

    Thank you very much. That helped.

  • Frontrange2019

    Why is it showing we have exceeded our quota when you try to request a quote on our website:
    frontrange-photomask.com

    I have deleted all the submissions that were on your server.

    Is there something else I need to do??

  • Kathleen Beisly

    I’m unable to use this function to delete the submissions on this form. When asked for my password, I enter my Google password as that is how I log in but receive a message that the password is wrong and the process is aborted.

    I would appreciate it if someone in support can delete all records. We’ve been testing and and nearly ready to push this form live so even though I did download all these records, we don’t need them in JotForm any longer.

  • mfesc201602

    HI , I am useing your plan to Delete Form Submission ,but my account Submission didn't reduce .Help!

  • Walsh_Lesley

    Hello! I created a test submission of a survey and then deleted that test submission. But those answers are still showing up in the Visual Report of the responses. Help!

  • PacificPlanners

    Hi there!

    I've got a message from JF indicating the forms will be disabled due exceeding the storage space and submissions limits.
    I have deleted hundreds of submissions and uploads but the cunt is still not going down. Have refreshed the site, and checked within the account settings, but the number of submissions remains same as before deleting lots of them.
    Could you please let me know if there is anything I am doing wrong in the process of deleting data?

    Thanks!!

  • Minh Pham

    Yes, I’ve already deleted old submissions to clear up space.
    I am still getting overlimit message and that my form will be disabled.

  • marconey

    Is it at all possible to give the ability to the form submitter to delete their own submission sometimes in the future? I understand they can get a link which enables them to edit the form contents at a later time. But what I am thinking about is a button somewhere on the form that gives the form filler / submitter the ability to delete the entire submission in one fell swoop :o) Is there such feature available?

  • Miltonarts

    Why is it when the submissions are deleted, the count still includes the deleted submissions?

  • rosco1956

    How can I delete submissions automatically after I saved the entry?

  • ubus

    Hi, someone used a coupon they were not entitled to use to get a 100% discount on an event registration. I emailed them in this regard without a reply. I would now like to delete their submission to void the registration. Will they be notified of the deletion?

  • robertcfrazier

    Hi this looks great but when I click on submissions, it only shows the page for a split second and then goes to a blank page.

  • nelsonphilip

    Is there any way to schedule routine deletions of form submissions?

  • SkateCityColorado

    I am trying to delete an old form. I have done this several times before and it won't let me anymore. i click on the form, go to more, scroll down to delete and it use to work.

    Angela

  • jgribble

    Hi there
    I cant seem to figure out how to clear my upload space? i have deleted all previous submission etc but the upload space is still saying its full?

    Can you help?

    Thanks

  • relaymedph

    This was helpful.

    I wanted to ask, however, if the 100GB storage that I have as a Silver Plan account is renewed each time I delete old submissions? When I was on the trial plan, I noted that even when I had deleted sample submissions that I had sent, I was always given a warning that I was close to reaching my upload limit.

    I don't need to store all the data I receive after the analytics. So if I clear the submissions at the end of every month, does that refresh my 100GB storage?

    Thanks.

    Julie

  • Balletcafe

    I deleted a few submissions but just received an email saying my forms have been disabled.

  • lisastar8

    I have that done but how do I clear it from my history so that’s it’s not a pending or submitted payment ? What I deleted were just published from my edits but not real payments so I’m not sure why it counted it as that?

  • rsamdio

    can i delete only the uploaded data ? So that i can control my size limit.

  • BOUVIEJE

    Hi,
    I can't find the password ??

    Can you help me ?

    Thanks

  • thelacsadvance

    I have 1 forms that says I have 10 Submissions but when I open it, I can only see 6.
    I have another form that says I have 9 Submissions and when I open it, I only see 6.
    The submissions that I can not see are from 2016 and no longer needed. How can I delete these submissions that I can not see?????

  • jeromejj4

    Is there a setting where data can be deleted automatically? Or not even saved in the account at all? I'm working on a survey where the results will be emailed directly to the user and we don't want the results submitted to us at all.

  • fdalton

    I'll need time to review this, but someone just got back and told me we were under our limit and no need to worry.

  • BOUVIEJE

    Hello,
    I have click on screenshot delete :
    Don't show this message again
    Can i retrieve this screenshot ?
    Thanks

  • erdalfuelwire

    How can i delete submisions data in grid report?

  • Benti78

    I deleted all my submissions with included data, but if i open an older link, i can download the old uploaded data! Thats critical point. My upload folder is after clear all submissions completely free. But i can use the old links from the submission-responds and can download the files!