Add to calendar feature to forms?

  • Profile Image
    fd_ipergraphic
    Asked on October 21, 2020 at 12:03 PM

    Hello,

    I need to build a form for my client to make users register to an event. I would create a form with name / surname / people partecipating / e-mail / phone and a text label which explains the event's name and date/time of it.

    My client would like that after a person submits request to partecipate (form) he has a google calendar option to add the event to calendar.

    I know the form is just a form, but is there a way to make people register to an event submitting a form and presenting them an option to add that to calendar? or a kind of integration with calendar to transform the form in a calendar option?

    The purpose of 'add to calendar' is for users and not for client organizing his own calendar.

    Thanks a lot for taking time to answer to me.

    Francesco

  • Profile Image
    Bojan_J
    Answered on October 21, 2020 at 04:56 PM

    Greetings Francesco.

    JotForm offers Google Calendar integration, which allows you to automatically send the submission data to your chosen Google Calendar.

    To get started:

    1. Open form settings;
    2. Choose integrations from left;
    3. Search for Google Calendar;
    4. Click on the integration to add it:

    screenshot_2500.png

    Once you click on the integration and authenticate it, you will need to select the fields from the form which correspond with the fields in the calendar event:

    screenshot_2501.png

    You need to have a Date or Appointment field in your form to be able to use this integration.

    To learn more, please click here.

    Let us know if you have any additional questions.

  • Profile Image
    fd_ipergraphic
    Answered on October 22, 2020 at 03:13 AM

    Hello,

    thanks for your reply. This is clear to me, but this let me add the event calendar as administrator (I choose google calendar of mine).

    What I want to achieve instead is to let users who fill the form (everyone) add the event to their own calendar, not my calendar. Users fill name/surname/e-mail and a only-read date field and submit. After they should be able to add the appointment to calendar.

    is there a way to do it?

    thanks!

  • Profile Image
    gerardw
    Answered on October 22, 2020 at 07:23 AM

    Sorry, but that option is not possible.

    Users can get a confirmation email with the event details (as an autoresponder email) which they can manually add to their Google calendar.

    OR you may create a .ics file, upload it to your google drive or elsewhere, and just add the shareable link into autoresponder email content. Users will download the file via the link:

    1603365771_5f916b8b38158_2210_8.png

    Do review and let us know if you have any further questions.