Jotform Form Builder : Being Able to Have PDF Attachment Link of a Submission As a Form Field to View in Jotform Tables

  • Profile Image
    ricohmxadmin
    Asked on February 23, 2021 at 07:01 PM

    Hi,

    How can I store the PDF export form in a submission field?

    Thanks in advance.

    Regards.

  • Profile Image
    sylas
    Answered on February 24, 2021 at 02:34 AM

    Hi ricohmxadmin,

    How can I store the PDF export form in a submission field?

    Could you please provide us with more information about your request so that we can assist you better? What do you mean by storing PDF export in a submission field? You can send a submission to your email as a PDF document with PDF Attachments in Notification Email. Here's how you can do,

    1) Go to Settings > Emails,

    2) Click on the pen icon after hovering on your notification email,

    3) Go to the Advanced tab,

    4) Switch PDF Attachment to On and select your PDF document.

    1614151777_60360061e84f6_

    Do not hesitate to contact us if you have any further questions.

  • Profile Image
    ricohmxadmin
    Answered on February 24, 2021 at 10:54 PM

    Hi Sylas,

    What I want to do is to store the PDF URL on the submission table once the submission is made. Is there any way to achieve that? Or is there any way to know the submission number so I can save it on a text field before the user click on the submit button?

    Thanks again!

    Regards.

  • Profile Image
    sylas
    Answered on February 25, 2021 at 02:06 AM

    Hi ricohmxadmin,

    As per checking, it is not possible to store the PDF link of a submission as a field in Tables. Also, a PDF document gets created once a form is submitted; these are form-specific PDF documents (containing different submission data). Thus, there's no way to obtain a specific PDF link and send it as a form field.

    I have escalated your request to our developers (PDF link as a form field). However, I can’t give you an ETA on it, as it depends on their workload. You will be informed via this thread if they have any updates.

    Alternatively, you can keep track of PDF documents in PDF Editor (from recent to old submissions), and you'll be able to see Submission ID in both Tables and PDF Editor.

    To make Submission ID visible in Tables, click Columns on the top right and select Submission ID:

    1614236516_60374b64b533f_submission_id_t

    To view Submission ID in PDF Editor,

    1) Click Add Element on the left,

    2) Under Basic Elements, drag and drop the Submission ID element into your template.

    1614236644_60374be4666c8_

    Do not hesitate to contact us if you have any further questions.

  • Profile Image
    ricohmxadmin
    Answered on February 25, 2021 at 12:58 PM

    Thanks Sylas,

    How I solved it temporarily is exporting my submission table in an Excel and concatenating:

    • "https://www.jotform.com/pdf-submission/" + Submission ID

    Is there any way to create a formula on the table to concatenate text and a field content automatically? Just like I did it using CONCAT function in excel as my example above.

    I really appreciate your help.

    Regards.

  • Profile Image
    roneet
    Answered on February 25, 2021 at 08:39 PM

    You can concatenate two fields in the Tables page this way using the following Advanced Formula.

    1614303494_603851063ab36_888888888.gif

    Thanks.