Jotform Publicly Shared Read-Only Table Privacy

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    Asked on June 08, 2021 at 12:35 PM

    I am using a form to collect registrations that include such things as phone number and email address (personally identifiable information). Privacy policy dictates that I not make this personally identifiable information available to the public.

    I want the Registrants to be able to see that they have successfully Registered and who else has Registered via the table URL link, however, the personally identifiable information, such as email address, phone number, etc. should not be accessible to the public.

    Using the Jotform Tables, I am able to set some columns to "Hidden" and assumed that when a member of the public (with access to the table URL) accesses the table, they would not be able to see the information in the "Hidden Columns".

    This is true to a point - unfortunately, if a "filter" is applied, personal information in the "Hidden Columns" can be accessed easily.

    It seems to me that filtering and accessing "Hidden Columns" in any manner should be prohibited on a publicly shared read-only table.

    Can this be corrected and implemented.












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    Answered on June 08, 2021 at 06:36 PM

    Hello aactreasurer,

    If your form submissions contain sensitive information, I would recommend that you do not make the Submission Tables public. Please understand that the "Hide Column" feature is meant to allow you to de-clutter your table view, it is not a security feature.

    Instead you may consider creating an HTML Table Listing Report. This will create a table view of your submission data and only include the fields that you have selected, with no option to view other data.

    Here is a demo created from your forms data:

    Please let us know if you have any other questions!