Jotform Publicly Shared Read-Only Table Privacy

  • Profile Image
    aactreasurer
    Asked on June 08, 2021 at 12:35 PM

    I am using a form to collect registrations that include such things as phone number and email address (personally identifiable information). Privacy policy dictates that I not make this personally identifiable information available to the public.

    I want the Registrants to be able to see that they have successfully Registered and who else has Registered via the table URL link, however, the personally identifiable information, such as email address, phone number, etc. should not be accessible to the public.

    Using the Jotform Tables, I am able to set some columns to "Hidden" and assumed that when a member of the public (with access to the table URL) accesses the table, they would not be able to see the information in the "Hidden Columns".

    This is true to a point - unfortunately, if a "filter" is applied, personal information in the "Hidden Columns" can be accessed easily.

    It seems to me that filtering and accessing "Hidden Columns" in any manner should be prohibited on a publicly shared read-only table.

    Can this be corrected and implemented.


    1623169787_60bf9afb4c8f8_

    1623169820_60bf9b1c0c9ad_

    1623169845_60bf9b3559601_

    1623169864_60bf9b4842563_

    1623169882_60bf9b5abb8c0_

    1623169926_60bf9b86ec002_

    1623169959_60bf9ba7299c7_

    1623169989_60bf9bc5e25b5_

    1623170019_60bf9be38671e_

    1623170044_60bf9bfc7ce8a_


    1623170071_60bf9c1702da2_

  • Profile Image
    Anthony
    Answered on June 08, 2021 at 06:36 PM

    Hello aactreasurer,

    If your form submissions contain sensitive information, I would recommend that you do not make the Submission Tables public. Please understand that the "Hide Column" feature is meant to allow you to de-clutter your table view, it is not a security feature.

    Instead you may consider creating an HTML Table Listing Report. This will create a table view of your submission data and only include the fields that you have selected, with no option to view other data.

    Here is a demo created from your forms data: https://jotform.com/table/211587262368058

    Please let us know if you have any other questions!