Restricting submissions to only selected people

  • Profile Image
    mrotjan
    Asked on April 20, 2016 at 08:04 AM

    To Jotform Team:

    I would like to create a registration form that restricts responses to a unique group of 250 individuals.  I am concerned that some of the people who receive the original invite will forward it to others and I want to ensure that only these individuals respond--perhaps with a unique URL for each submission.

    Is there a way to accomplish this using Jotform?

    Thank you,

    Michael

  • Profile Image
    Ben
    Answered on April 20, 2016 at 09:33 AM

    Unfortunately Michael if you share a working link with someone, they can send it to someone else and if that someone else uses the same link, it will be working for them.

    The only option that I could recommend is to actually send the form and have their email pre-filled over URL.

    It will mean that you need to construct and send all 250 of the emails by hand, but it would also not allow anyone else to submit the form once you set the unique question limitation.

    Basically, you make it so that one email can only submit the form once and if there is no email you do not accept the form submission.

    It would be possible to cheat this system by trying to pre-populate the URL with a different email, but you would be able to see who has an email that you did not send the link to.

    The following guides will show you more details about the same:

    How to set Form Limits Based on a Unique Question

    Prepopulating fields to your JotForm via URL parameters

    Do let us know if you have any questions or issues and we would be happy to assist with the same.

  • Profile Image
    mrotjan
    Answered on April 20, 2016 at 09:51 AM

    Thank you for your suggestion.

    Would I also be able to import data with this app and then provide an edit link that could be sent out via a mailmerge.

    Which way would you recommend?

    Michael Rotjan

  • Profile Image
    Ben
    Answered on April 20, 2016 at 11:03 AM

    I am not familiar with mailmerge, but if it would allow you to do the same, then yes.

    It is also good to note that the edit links have been simplified, so you no longer need to get them as you can see on that thread (from 2013).

    The easiest way now is to simply add:

    https://www.jotform.com/edit/

    and then add the submission ID at the end of the same.

    Doing that will allow you to get the edit link and you will be able to get it for all submissions as soon as they are imported.

    Hope this helps Michael.