It is one of the worst feelings. Spending hours on a document and suddenly losing it all. We all have horror stories. We chalk it up as a learning experience and move on. That’s actually a good way to learn to save our work and keep regular backups.
On a personal level, I re-live this feeling pretty much once every week. I read a message from a Jotform user who lost her work. Sometimes it is our fault and sometimes it is just bad luck. Whatever the reason is, I just can’t get rid of the feeling of guilt when someone loses her work on JotForm. That’s why we had to do something about it.
Today, we are excited to introduce Form Revision History: Review your recent changes and revert your form back to an older version.
Work without Worry
Let’s say you’ve created a form with 20 form conditions. Then you add another conditional and things suddenly stop working. Probably because there are two conditions conflicting with each other and causing a deadlock. What do you do?
Form Revision History makes it possible to review older versions of your forms and when necessary, revert your form back to an older version. It is a big time saver. You can now work faster without worrying about messing your forms. If a form is broken simply travel back to a time in which your form worked properly.
Another common problem happens when you delete a question on an active form. You suddenly cannot see the answers people provided any more on the deleted questions, and there is no way to go back. Well, now it is possible to revert your form back to an older version and see the answers on those questions.
Review Team Work
Using Revision History you can now collaborate better with your colleagues. If you’ve shared your forms with your colleagues, it is now possible to review changes made by others.
The revision history not only allows you to view older versions of a form but also it gives you a list of changes made on each version. So, you can even review invisible changes such as a change on email alerts.
Revision History is also useful tool as a security measure. If someone hacks your account and makes changes on one of your forms you can now see what kinds of changes were done and revert your form back to a previous version.
By the way, we have an account history page on My Account section. In case of a security issue you should also review that page for unusual activity. It is always a good habit to regularly check your account history.
How to Use Revision History
After selecting a form on My Forms page click “More” and then select “Revision History”.
On the left side, you will see a list of revisions for your form.
Browse versions and review form changes by clicking on a version on the left side. The middle frame shows a preview of your form and the right side has a list of changes you have done on that version.
Thank you for helping improve the Jotform Blog. 🎉