How to Create Multistep Approvals in Jotform Approvals

December 5, 2021

Some approval processes are more complicated than a single approval or denial. You may have several instances in which several approvers need to approve/deny a request before the flow can move to the next step in the process. In these cases, you can create multistep approvals.

When you start a new approval process, you have a basic one-step approval workflow. You can easily customize the basic approval workflow into a multistep approval. 

Just drag and drop another approval element from the Elements tab to start creating a multistep approval. 

Select the approval element and move it to your flow. You can edit the approval properties by clicking on the dots next to the element and selecting the gear icon. In the Approval Properties, you can add the approver’s email, rename the element, and configure other options. 

Once you’ve created and set up a new approval element, you need to connect this element to your flow.

You can delete a current connection by 

  1. Clicking on the connection line.
  2. Clicking the trash/delete icon.

To set up a new connection 

The point on a parent element, click the + sign and move the connection to the target element.

Click on Select Outcome and choose an outcome for the new connection.

Note: 

You can select Approve or Deny. Also, you can add Another outcome option via the Approval Properties page.

Please visit the following user guide for more information about advanced settings:

How to Set up an Approval Element in Jotform Approvals

When you’ve added another approval step and correctly connected all the elements, you’ll have a multistep approval process:

Create a new multistep approval from scratch 

You can create a multistep approval from scratch via the My Approvals page:

  1. Click on the  Create Approval button.  
  2. Select Start From Scratch

When you select Start From Scratch, you’ll see a new approval workflow without any elements. 

First, select a form for the new approval workflow. Click on the Add Form link:

After selecting the form, start dragging and dropping the elements you need from the Elements tab on the left side of the screen.

You can learn more about all of the Approval Element from the below guide:

How to Set up an Approval Element in Jotform Approvals

The main element of every multistep approval process is the approval element. You’re able to select as many approval steps as you need. 

Simply drag and drop approval elements from the Elements tab to start creating a multistep approval. 

Please note that you cannot link multiple approval processes to the same form. Your form can only be connected to one approval process; however, you can create multiple steps in one approval process. 

Select the approval element and move it to your flow. You can edit the approval properties by clicking on the dots next to the element and selecting the gear icon. In the Approval Properties, you can add the approver’s email, rename the element, or configure other options. 

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