Acknowledgement Letter
An acknowledgment letter is a letter that informs a person or company that something has been received, such as a job application or donation. With this free online Acknowledgment Letter template from Jotform Sign, you can enjoy an easier way to let job applicants know you received their application. You can use the template as is or customize it to better suit your needs — then fill out and sign it on any device.
Need your acknowledgment letter to acknowledge something else? Drag and drop fields to get the exact letter you need. Add your logo, change the text, choose a new font or text color, and make other changes in just a few clicks. You can even add an automated signing order if you’d like your letter signed by multiple people.
An acknowledgment letter is a document that companies use as a confirmation or receipt. These letters are useful in a number of circumstances. Businesses send acknowledgment letters to senders to confirm they’ve received something, like a document, application, or donation.
Acknowledgment letters offer customers, job applicants, and others peace of mind that a company has received their deliverable. They act as a reference document for future use in case there are any questions about that deliverable’s status.
You can use acknowledgment letters for any transaction that may warrant a confirmation, receipt, or notice. This makes acknowledgment letters a versatile and essential tool for any business.
For example, organizations may send an acknowledgment letter when they’ve received any of the following:
An acknowledgment letter offers proof of delivery to senders. This increases their trust in your organization and improves their overall experience.
What you should include in your acknowledgment letter will vary depending on the deliverable, industry, and audience you’re considering. However, there are a few basic elements every acknowledgment should include:
Beyond the basics, you can customize your acknowledgment letter to fit your exact circumstances. Your letter may include
Acknowledgment letters should fit your company’s brand and voice and assure your sender that you’ve received their deliverable.
How you write your acknowledgment letter will depend on its purpose. In general, follow these steps:
It’s customary for a company to send some form of acknowledgment letter when someone sends something like an application, a donation, or an order. Acknowledgment letters are especially important for interactions that involve financial assets or contributions, both to reassure customers or donors and to act as a record of a transaction.
Acknowledgment letters are essential for maintaining relationships. They ensure you don’t leave the sender in limbo, wondering whether their information or contribution is lost in transit.
Acknowledgment letters should be clear and concise, as well as an accurate representation of your business and brand.
When writing acknowledgment letters, consider the following:
Once you have a basic template that works for you, you can easily create acknowledgment letters for a variety of communication needs.
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These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.