Collecting client details in database for future surveys

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    Asked on November 03, 2014 at 12:36 PM

    We would like to make a signup online and this signup is quite big and we want to keep the data from past year's signups. The data is the first couple of fields in the form like: name, address, phone, email etc.

    So my question is: is it possible to save this data in Jotform for future years? And can we send out emails with a new signup next year to all emails in the database? And will it autofill the first couple of fields with the existing data?

    I can see you have MailChimp intergration. Can this be used for collecting this data? And can it be sent out to clients next year with a ID specific link linking their core details?



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    Answered on November 03, 2014 at 02:02 PM


    Your submission data is not accessible in the same manner that it would be if stored in a database.  Mailchimp should be able to help you accomplish what you are looking for as far as storing the addresses in order to allow you to send out group emails later.  Google spreadsheet integration would also allow for you to grab the names and email addresses of the people who signed up through your form:

    However the results stored on our servers cannot be queried in the same fashion as a database.

    For more advanced users, you can always setup your own database and have the form submission data posted to it:

    Keep in mind though that this does require the setup of your own database.

    Let us know if you have any further questions and we will be happy to help.