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JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

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We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.


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    Creating a time off request approval form

    Asked by iqueoffice on April 04, 2016 at 01:20 PM

    I need to know how I can have JotForm send me an email when an employee fills out a Time Off Request and I need to be able to edit this submission to show if I approve or deny this and then auto email the employee. How can I do this?

    approval form time off form
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    JotForm Support

    Answered by Mike on April 04, 2016 at 03:41 PM

    Please follow the next steps:

    1) Add the approve field/section to your form. 

    Example:

    2) Add an email notification to receive the form submission email alerts.

    Setting Up Email Notifications

    You will be able to edit form entries from submissions page, and/or using an edit link (which can be included into the emails).

    3) Add an email autoresponder to email the form users.

    Creating a Form Autoresponder

    Make sure to select a 'Send on editing submission' under advanced settings.

    4) Use conditional logic in order to email the form users when their request is approved/denied.

    Smart Forms Using Conditional Logic

    Condition example:

    If you need any further assistance, please let us know.