Best event registration software tools
Planning a successful event requires managing numerous tasks at once and keeping track of what can feel like hundreds of details. But it doesn’t have to be overwhelming. There are many all-in-one event management software tools designed to help with every part of planning and marketing an event, including registrations.
Event registration is arguably one of the most important pieces of the entire event planning puzzle, so you want to make collecting registrations as seamless as possible by using an event registration software tool that’s simple, straightforward, and intuitive for attendees to use.
In this post, we’ll share six of the best event registration software tools for collecting registrations.
The right event registration software for your business
There’s a wide array of event registration software tools out there. To choose the right one for your business, you need to consider
- The type, size, and complexity of the event you’re planning
- Whether you need support for tiered ticketing, custom tickets, or contactless check-in
- Whether you need payment processing capabilities
- Available integrations with other software
- Analytics and reporting capabilities
- How customizable the software is to your needs
It’s possible to book a demo of most of the options below, which makes it easier to determine which one is right for your event registration needs before you commit to one.
Start collecting registrations in minutes with Jotform’s free event registration form template.
6 event registration software tools to consider
Eventbrite is a well-known tool that allows you to organize and sell event tickets online. It’s useful for charity functions, classes, events, business conferences, and more. Its easy-to-use event registration feature allows organizers to enter basic event information — such as event title, type, and category — and create digital tickets for free or paid events.
You can also enable discounts, offer promo codes, or create multi-day passes, and you’ll be able to easily share your event registration details via your social media channels.
Pricing: Eventbrite offers both free and paid plans. Two of its plans — Essentials and Professional — are free if you host a free event; Eventbrite only charges you when you sell a paid ticket. The Professional package includes unlimited ticket types, customizable checkout forms, detailed sales analytics, and more.
The Premium package is geared toward event pros with large or complex events and includes a consultation with the Eventbrite events team. You’ll have to contact Eventbrite directly for Premium package pricing.
Bizzabo is a robust, all-in-one event software platform that allows you to organize and manage online, in-person, and hybrid events. The form fields in the event registration tool are customizable so you can collect the data you need, and you can customize the branding to match your other event marketing assets.
You can also view attendee details in the platform’s contact management dashboard and integrate Bizzabo with your preferred social media platforms to promote your event. Other features include real-time polling and surveys to gather feedback from attendees, email marketing, reporting, and much more.
Pricing: Contact Bizzabo to set up a demo and request pricing info.
You can set up a Ticketbud account in minutes, and you won’t be bound to a contract if you decide the software isn’t for you. Ticketbud focuses on ticketing and registration, so it’s a good choice if you don’t need all the bells and whistles of an all-in-one event marketing platform.
Ticketbud also allows you to create a custom-branded event website, promote your event via social media integration, and track registration analytics, among other useful features.
Pricing: Ticketbud is free if you’re hosting a free event. It charges a flat rate for paid events: The ticketing fee is 2 percent + $0.99 per ticket (discount available for nonprofits) plus the payment processor fee of 2.9 percent. Ticketbud integrates with Mailchimp, Stripe, PayPal, and thousands of other apps through Zapier.
Whova is an all-in-one event software for in-person, hybrid, and virtual events, and it includes an online registration feature. You can set up tickets and customize registration by offering single or multi-day passes or offering discounts for early registrants or large groups.
Other features include no-code event website creation, sales and attendance tracking, social media event promotion, name badge design and generation, and contactless event check-in via QR code scanning.
Pricing: Whova is for free for free events. Contact Whova directly through the request form on their pricing page for pricing information on paid events.
5. Wild Apricot
Wild Apricot is a membership and event management software tool geared mostly toward clubs, associations, and nonprofits. Its features include event registration, customizable web templates, a contact database, promotional tools, automatic confirmation emails, online payments, a mobile app that allows attendees to connect with each other, and several integrations, among other features.
Pricing: Because it’s designed to manage year-round membership for clubs and associations, pricing is monthly, with plans ranging from free to $720 per month, depending on the number of contacts. It offers a free trial as well.
Jotform makes collecting event registrations easy with more than 750 event registration form templates to choose from. Whatever the type or size of your event, you can get started with an event registration form template and customize it to match your brand in the Jotform Form Builder.
Jotform lets you choose from a variety of themes, widgets, integrations, and drag-and-drop fields so you can make your event registration form stand out. The forms are also mobile-friendly, and you can even bundle multiple forms together into a custom mobile app for your event.
You can also organize and manage your entire event registration process online with a spreadsheet template like Jotform’s event signup sheet template. When attendees fill out the online registration form from any device, the table will automatically populate with the form submission data.
You’ll then be able to manage attendee contact information, track registration status, and view your budget in a professional online table. You can also customize the spreadsheet to meet your specific event needs.
Pricing: All of these features are available for free with Jotform’s Starter plan. If you’ll need to accept more than 100 form submissions per month, you can upgrade to other plans, starting at $39 per month, billed monthly, for the Bronze plan.
Other event registration software tools you may want to check out include Splash, Eventleaf, SignUpGenius, Brown Paper Tickets, Cvent, and Ticket Tailor, among many others. There are dozens of event registration software tools to choose from, with features ranging from simple to complex and pricing from free to hundreds of dollars per month. Determine which features are most important to you, then choose the event registration software that meets your budget and your event goals.
Great write-up. Thank you for reviewing each software! I’d be happy if you have a look at Eventdex. Our event management platform is suited for events of all types and industries. Eventdex is different from other solutions as it has a 100% free version, event website creation with beautiful templates and it’s intuitive to use even for non-tech savvy users. Do check us out if you have a minute: